Forms and Templates Library


The Office of Grants and Contracts Administration (OGCA) is pleased and offer repository of forms templates and other relevant information research at the University of Alaska Fairbanks. This repository draws on sources internally and externally to provide quick and easy access to a variety of formats, such as HTML, MS Word, MS Excel and Adobe PDF.

OGCA encourages you to explore and use the tools provided to be your virtual assistant to as you move from research and proposal development, award management and finally closeout.  Scroll down to find an extensive list of forms relating to grants and contracts with some accompanying explanatory documents, as well as links to external sources of commonly used sponsor forms, both government and private and internal to UAF.

 If there is any resource you feel should be included in this library, please let us know.  We are here for your success.

 In order to read, print, search, and fill-in PDF forms, you will need Foxit, which can be downloaded from UAF OIT website. Forms must be downloaded in order to save them. To do so, right-click the link, click "Save Link As...", then choose the destination on your computer.

 It is recommended that PDF forms are downloaded and opened with the latest version of Foxit to ensure maximum compatibility and functionality. 

New! How to open pdf forms in Chrome


Note: Some internal forms will soon change. However, these linked forms are still valid until further notice.

OGCA Proposal Resources 

Please visit OGCA pre-award google drive for the most up-to-date forms.

*Note you will need to be logged into your UA account to access this drive, if you have issues accessing the google drive please email us at*

NIH Templates
NIH Commons Registration
 Ancillary Document Resources
 Proposal Examples
  • Sample R01 and R21 Applications and Summary Statements
 Other NIH Resources


NSF Templates
  • To register for an account with NSF, visit the registration website.
    • Once registered, you can choose to affiliate with UAF.
  • Password reset: OGCA cannot reset NSF passwords. PIs can request a new password at
Proposal and Award Policies and Procedures Guide
Ancillary Document Resources
Proposal Examples
  • NSF Faculty Early Career Development Program (CAREER) Examples
  • NSF Graduate Research Fellowship Program Examples
Other NSF Resources
  • Video Overview of NSF’s Merit Review Process
  • Video of a Mock NSF Proposal Review Panel


  • USDA Biographical Sketch Template
  • USDA National Institute of Food and Agriculture Templates for Conflicts of Interest, Project Summaries, and Current & Pending Support
  • Logic Model Template
  • Logic Model Templates and Examples from the University of Wisconsin-Madison Division of Extension


USDA Templates


US Fish and Wildlife Services Templates



Award Setup /FRABUDP Keying Process and Checklist

New / Pre-Award Spending / Advance Approval
Modifications / Revisions:
Awards Directly to Unit:

At times awards may go directly to units. The FRABUDP checklist should be used and routed to OGCA when completed.

Awards Directly to OGCA:

If awards are sent directly to OGCA from sponsors, OGCA will initiate a FRABUDP keying checklist to the unit for processing. The unit will complete FRABUDP Keying Checklist and route to OGCA.

Award Maintenance and Progress
Award Closeout