Promotion, Tenure, and Evaluation
If you plan to stand in AY23-24 for promotion review, or tenure review prior to your mandatory year, you must notify your dean and/or director in writing of your intent to do so no later than May 6, 2023. If you are scheduled to stand for mandatory tenure and promotion review in AY23-24, there is no need to provide notification.
UPCOMING: AY23-24 Provost's Workshop for Pre-Tenure, Promotion-Tenure, and Post-Tenure File Reviews
September 5, 2023 Tuesday
1:00 - 2:30 p.m.
Location: Usibelli BP Design Theatre Conference Room 401
Zoom Link Will Be Available by email
_________________________________________________________________________
UPCOMING: AY23-24 Promotion/Tenure File Organization Workshop will be held on August 17 for Faculty Members scheduled to stand for Pre-Tenure, Promotion and/or Tenure, or Post-tenure Reviews:
August 17, 2023 Thursday
12:00 - 1:30 p.m.
Location: Usibelli BP Design Theatre Conference Room 401
Via Zoom: Candidates will receive details via Google calendar invite
The Promotion/Tenure File Organization workshop focuses on the overall structure of the file, how to organize the contents, create bookmarks in Adobe PDF, and information on the promotion and/or tenure guidelines process.
FILE TEMPLATES
CBA CHECKLIST/TABLE OF CONTENTS, COVER PAGES
(Updated July 23, 2021: PDF versions with bookmarks and fillable pages)
- 4th Year Pre-Tenure Cover Pages and Checklist:
- Promotion and Tenure Cover Pages and Checklist:
- Tenure Cover Pages and Checklist:
- Promotion Cover Pages and Checklist:
- Post-Tenure Cover Pages and Checklist:
- Promotion and Post Tenure (Concurrent) Cover Pages and Checklist:
The Candidate Response Letter templates are optional, and are provided for candidates who opt to provide a response at any of the levels of reviews.:
Candidate Response Letter Templates (WORD Doc Version)
4th Year Pre-Tenure Candidate Response Letters Template (Word Doc)
Promotion-Tenure Candidate Response Letters Template (Word Doc)
Promotion Only Candidate Response Letters (Word Doc)
Tenure Only Candidate Response Letters (Word Doc)
Post-Tenure Candidate Response Letters (Word Doc)
Note: Effective AY15-16: PDF Binder with cover pages, checklist, and inserted bookmarks. All documents on the checklist are required to be in the PDF, unless otherwise stated on the checklist.
Each tab below will provide specific resources for each review.
UAF's tenure and promotion recipients!
- 2023 Tenure and/or Promotion Recipients (To Be Posted Soon!)
- 2022 Tenure and/or Promotion Recipients
- 2021 Tenure and/or Promotion Recipients
Faculty going up for review do not need to complete their annual evaluation, however, we highly recommend completing the Annual Activity Report in Faculty180 to prevent gaps in data. Per the CBA 2022-24 Article 9.2.1 Annual Activity Report/Review- "The UNAC member shall submit, by September 12 a current CV and Annual Activity Report including a brief self-evaluation narrative unless the UNAC member is undergoing a fourth-year comprehensive review, tenure review, promotion review, or post tenure review."
Contact Rochelle Rodak at rrodak@alaska.edu or 907-474-2764 for additional information regarding Faculty180.
Pre-Tenure (4th Year) Committees:
Lily Dong, Professor, CBSM, AY20-21 – AY22-23 (service years), Tenured
Santanu Khataniar, CEM, AY21-22 – AY22-23 (service years), Tenured
Leslie McCartney, Library, AY20-21 – AY22-23 (service years), Tenured
Carrie Stevens, CRCD, AY20-21 – AY22-23 (service years), Tenured
*Sarah Stanley, Associate Professor, CLA, AY22-23 – AY23-24, Tenured
Andreas Anger, Professor, CTC, AY22-23 – AY23-24, Tenured
Promotion and/or Tenure, Post-Tenure UWC Members:
Laura Conner, Research Professor, GI, AY22-23 and AY23-24 (service years)
Mike Daku, Term Associate Professor, CLA, AY20-21 – AY22-23 (service years)
*Russ Hopcroft, Professor, CFOS, continuous, AY22-23 (service years) -Tenured
Denise Kind, Term Associate Professor, CNSM, AY22-23 and AY23-24 (service years)
Jak Maier, Professor, CTC, AY21-22 and AY22-23 (service years), Tenured
Charlie Sparks, Professor, CBSM, AY22-23 (service year) -Tenured
Horacio Toniolo, Professor, CEM, continuous – AY23-24 (service years) - Tenured
David Valentine, Professor, CNSM, AY21-22 – AY22-23 (service years) - Tenured
*Committee Chair
Faculty Rank Promotion Review for Administrators
Administrators who are not members of a bargaining unit due to an administrative assignment are able to stand for promotion. This promotion process is not intended to apply to executives, even though they may have a faculty title and may carry out some faculty duties. You will not be subject to post-tenure review during this administrative assignment, nor will your administrative performance be considered in any future post-tenure review. Please contact the Office of the Provost regarding the promotion process for administrators who opt to stand for promotion.
4th Year Comprehensive and Diagnostic Review
All faculty undergoing pre-tenure review must submit their electronic file. The deadline for submitting materials for 4th Year Comprehensive Pre-Tenure Review is September 12.
All faculty in the United Academics bargaining unit, in a tenure-track position will undergo retention review in their 4th appointment year. Your file should include material that covers the period since your initial hire into your current tenure-track position. You are especially encouraged to address in your self-evaluation any aspects of your position or your record, which you feel deserve special consideration, or which you feel might not be readily apparent to those evaluating your file. See the resources tab at the bottom of the Promotion, Tenure, and Evaluation page for supporting documents (i.e. Best Practices).
4th Year Pre-Tenure Review specific resources:
- 4th Year Pre-Tenure CBA
- Summary of Recommendations-Pre-Tenure
- Comprehensive Activities Report-Faculty 180
- Student Course Evaluation Summary Report
| Hired as Assistant Professor | Comprehensive 4th Year Review |
|---|---|
| 2021-22 | 2024-25 |
| 2022-23 | 2025-26 |
| 2023-24 | 2026-27 |
| 2024-25 | 2027-28 |
| 2025-26 | 2028-29 |
| 2026-27 | 2029-30 |
| 2027-28 | 2030-31 |
Promotion and/or Tenure Review for UNAC Faculty
All faculty undergoing promotion and or tenure review must submit their electronic file. The deadline for submitting materials for Comprehensive Promotion and/or Tenure Review is September 12. See the resources tab at the bottom of the Promotion, Tenure, and Evaluation page for supporting documents (i.e. Best Practices).
Promotion and/or Tenure Review specific resources:
- Promotion and/or Tenure Comprehensive Review CBA
- Summary of Recommendations- Promotion
- Summary of Recommendations- Tenure
- Summary of Recommendations- Promotion and Tenure
- Comprehensive Activities Report-Faculty 180
- Comprehensive Activities Report
- Student Course Evaluation Summary Reports
| Hired as Assistant Professor | Mandatory Promotion & Tenure | Effective Date for Promotion & Tenure |
|---|---|---|
| 2022-23 | 2028-29 | July 1, 2029 |
| 2023-24 | 2029-30 | July 1, 2030 |
| 2024-25 | 2030-31 | July 1, 2031 |
| 2025-26 | 2031-32 | July 1, 2032 |
| 2026-27 | 2032-33 | July 1, 2033 |
| 2027-28 | 2033-34 | July 1, 2034 |
| 2028-29 | 2034-35 | July 1, 2035 |
| 2029-30 | 2035-36 | July 1, 2036 |
| 2030-31 | 2036-37 | July 1, 2037 |
| 2031-32 | 2037-38 | July 1, 2038 |
| 2032-33 | 2038-39 | July 1, 2039 |
| Hired as Associate Professor | Mandatory Tenure Review Year | Effective Date for Tenure (Promotion if applicable) |
|---|---|---|
| 2022-23 | 2025-26 | July 1, 2026 |
| 2023-24 | 2026-27 | July 1, 2027 |
| 2024-25 | 2027-28 | July 1, 2028 |
| 2025-26 | 2028-29 | July 1, 2029 |
| 2026-27 | 2029-30 | July 1, 2030 |
| 2027-28 | 2030-31 | July 1, 2031 |
| 2028-29 | 2031-32 | July 1, 2032 |
| 2029-30 | 2032-33 | July 1, 2033 |
| 2030-31 | 2033-34 | July 1, 2034 |
| 2031-32 | 2034-35 | July 1, 2035 |
| 2032-33 | 2035-36 | July 1, 2036 |
| Hired as Professor | Mandatory Tenure Review Year | Effective Date for Tenure |
|---|---|---|
| 2017-18 | 2018-19 | July 1, 2019 |
| 2018-19 | 2019-20 | July 1, 2020 |
| 2019-20 | 2020-21 | July 1, 2021 |
| 2020-21 | 2021-22 | July 1, 2022 |
| 2021-22 | 2022-23 | July 1, 2023 |
| 2022-23 | 2023-24 | July 1, 2024 |
| 2023-24 | 2024-25 | July 1, 2025 |
| 2024-25 | 2025-26 | July 1, 2026 |
| 2025-26 | 2026-27 | July 1, 2027 |
| 2026-27 | 2027-28 | July 1, 2028 |
| 2027-28 | 2028-29 | July 1, 2029 |
Post-Tenure Review for UNAC Faculty
All faculty undergoing post-tenure review must submit their electronic file. The deadline for submitting materials for Comprehensive Post-Tenure Review is September 12. See the resources tab at the bottom of the Promotion, Tenure, and Evaluation page for supporting documents (i.e. Best Practices).
Post-Tenure Review specific resources:
- Post- Tenure Comprehensive Review CBA
- Summary of Recommendations- Post-Tenure
- Comprehensive Activities Report- Faculty 180
- Comprehensive Activities Report
- Student Course Evaluation Summary Reports
| Date of Last Tenure or Post-Tenure Review | Next Comprehensive Post-Tenure Review |
|---|---|
| 2021-22 | 2027-28 |
| 2022-23 | 2029-30 |
| 2023-24 | 2030-31 |
| 2024-25 | 2031-32 |
| 2025-26 | 2032-33 |
| 2026-27 | 2033-34 |
| 2028-29 | 2034-35 |
| 2029-30 | 2035-36 |
| 2030-31 | 2036-37 |
| 2031-32 | 2037-38 |
Units and/or departments may compose special criteria (referred to hereafter as "unit criteria") that must be used in evaluation of their faculty during the promotion and tenure process. Unit criteria are additional to the criteria outlined in the UAF "Blue Book" polices and regulations. Each unit criteria must be evaluated and approved by faculty senate every 5 years.
Unit Criteria supplements, but does not replace, UAF Blue Book criteria. All faculty are subject to the University Policies and Procedures: The Faculty Blue Book.
For more information on how to create unit criteria or the unit criteria approval process, please contact Meryem Udden, Governance office coordinator, at 907-474-7964 or UAF-Faculty-Senate-Office@alaska.edu.
UNIT CRITERIAAll documents are PDF downloads. |
||
| UNIT | Approval Date | Meeting No. |
|---|---|---|
| 05/03/2021 | 256 | |
|
Alaska Sea Grant |
||
| 05/04/2020 | 248 | |
| 05/01/2017 | 224 | |
| 04/04/2016 | 214 | |
|
College of Liberal Arts |
||
| 05/04/2020 | 248 | |
| 05/3/2021 | 256 | |
| 05/03/2021 | 256 | |
| 04/04/2022 | 263 | |
| 04/04/2022 | 263 | |
| 12/05/2023 | 268 | |
| 12/7/2020 | 252 | |
| 05/04/2020 | 248 | |
| 04/02/2018 | 231 | |
|
Theatre and Film |
05/01/2017 | 224 |
| 3/1/2021 | 254 | |
|
College of Natural Science & Mathematics |
||
| 11/06/2017 | 227 | |
| 05/7/2018 | 232 | |
| 3/1/2021 | 254 | |
|
College of Rural and Community Development |
||
|
Alaska Native Language Center/ Alaska Native Language Program |
04/04/2022 | 263 |
| 3/1/2021 | 254 | |
| 04/08/2019 | 239 | |
| 04/08/2019 | 239 | |
| 05/07/2018 | 232 | |
|
IANRE |
||
| 05/04/2020 | 248 | |
| 05/03/2021 | 256 | |
|
College of Fisheries and Ocean Sciences |
||
| 10/5/2020 | 250 | |
| 12/05/2023 | 268 | |
| 12/7/2020 | 252 | |
| 05/07/2018 | 232 | |
| 04/04/2022 | 263 | |
Unit Peer Criteria Timeline
| Date of Last UPC Approval | Next Review Year |
|---|---|
| 2012-13 | 2017-18 |
| 2013-14 | 2018-19 |
| 2014-15 | 2019-20 |
| 2015-16 | 2020-21 |
| 2016-17 | 2021-22 |
| 2017-18 | 2022-23 |
| 2018-19 | 2023-24 |
| 2019-20 | 2024-25 |
| 2020-21 | 2025-26 |
| 2021-22 | 2026-27 |
| 2022-23 | 2027-28 |
- Best Practices: Documenting Teaching, Research and Service
- Best Practices: UNAC Represented Faculty (Promotion and/or Tenure, 4th Year Pre-Tenure, Post-Tenure)
- Best Practices: Participating on a Review Committee (Pending editorial review)
- Policies & Procedures (Blue Book- February 2020)
- UNAC Collective Bargaining Agreement- 2022-2024
- Comprehensive Review CBA
- Comprehensive Activities Report
- CES Comprehensive Activities Report
- Student Course Evaluation Summary Reports
- Pre-Tenure, Promotion and/or Tenure, Post-Tenure: Flow Chart
- How to Merge Files Into One PDF (with file names)
- The Economist- Article on Peer Review Papers and Potential Predatory Scholarly Open-Access Publishers