How do I document the salary rate on a proposal for faculty and staff?
The backup documentation can be printed to a PDF from Banner’s NBAJOBS screen for
I am submitting a proposal to a sponsor. If I voluntarily cost share, my proposal
will be reviewed more favorably, so can I reduce include the voluntary cost sharing?
No. According to Uniform Guidance (2 CFR 200.306), a sponsor cannot use cost sharing
as a review criterion if cost sharing is not mandatory.
I am submitting a proposal to a sponsor. If I voluntarily reduce UAF’s F&A, my proposal
will be reviewed more favorably, so can I reduce the F&A?
No. A sponsor cannot use reduced F&A as a review criterion in scoring an application.
If a sponsor has a mandatory F&A rate that is lower than UAF’s federally-negotiated
F&A rate for the activity, then UAF will honor that reduced rate. However, if a sponsor
accepts UAF’s full F&A rate for the activity, then we must budget for the full rate.
Voluntarily reducing the F&A rate in a budget is not allowed except for very extreme
cases when there is a substantial benefit to UAF that outweighs the F&A recovered.
It is very rarely approved.
I have received my award, what do I do now?
If you have received your notice of award directly from the agency in response to
a proposal you submitted, please forward the documents to the OGCA general email:
firstname.lastname@example.org. OGCA will assign your award to a Grant and Contract Analyst (GCA)
who will help you manage your award.
I received my Program Officer's approval, is this enough for me to move forward with
No. Depending on the agency, the program officer's approval may not be enough. A re-budget
may also be required in Banner. An AwaRe form with justification should be sent to
OGCA. If the program officer's approval was received in writing, it can be sent with
the request as backup.
I work in a unit/department and I have never keyed before, where do I start?
What is the F&A Under-recovery Fee (aka the 9% fee/tax, the “Frank Tax”, URF, etc.)?
The F&A Under-recovery Fee is the minimum amount of administrative costs determined
to be applicable for administering a grant or contact. It is based on 9% of MTDC of
the award amount, and is capped at $25,000 maximum over the life of the award. More
information can be found on the Facilities & Administrative Costs page.
What is the requirement, for example number of hours or dollars, for emeritus employee
to qualify to be a PI on a grant?