Cash Handling and Petty Cash


Change orders and petty cash fund checks

The Office of the Bursar has significantly reduced the amount of cash it keeps on hand. As a result, departments requesting to cash petty cash checks greater than $100 and change orders in excess of $100 must allow two business days for transport to the bank and cash exchange. 

Transactions for smaller amounts will continue to be completed on a walk-in basis as long as funds are available.

Contact to schedule change orders or petty cash transactions.

Petty cash reimbursement

Petty cash vouchers allow employees to be reimbursed for out-of-pocket work expenses totaling a maximum of $100.00. To be eligible for a petty cash voucher (PDF), the following guidelines must be met:

  • You may only be reimbursed if your department does not have a petty cash fund.
  • The original receipt(s) must accompany the voucher.
  • The maximum reimbursable amount is $100.
  • The person receiving the funds must sign this form and present photo ID.
  • You may not receive reimbursement for the following:
    • Personal services (all 1XXX account numbers)
    • Travel (all 2XXX account numbers except mileage on 2006)
    • Contractual services accounts 3005-3013
    • Food items filed with a rep allowance form
    • Capital expenditures (all 5XXX account numbers)
    • Student aid (all 6XXX account numbers)
    • Entertainment items (account 8115)