Jobs and internships

Administrative Assistant - Alaska Satellite Facility (ASF)

May 06, 2026

Administrative Assistant - Alaska Satellite Facility (ASF) University of Alaska Fairbanks The Alaska Satellite Facility (ASF) is committed to making remote sensing data accessible, and we're seeking a proactive administrative assistant to help achieve our mission in a fast-paced environment. In this position, you will serve as the primary point of contact for the department, ensuring that our operations run smoothly and effectively. You will provide critical support to the ASF leadership team, manage complex travel logistics, intricate fiscal tasks, and event logistics. This isn't just a support role, but a position for someone who wants to be part of our team's success by taking ownership of office processes. The Geophysical Institute is a research-focused organization at the University of Alaska Fairbanks. The university offers a competitive work environment with strong benefits, including retirement and health insurance, generous leave policies, and tuition waivers for UAF courses. The Geophysical Institute values collaboration, accountability, and the exchange of ideas. We foster a professional and respectful environment dedicated to serving Alaska through applied science. Career growth and professional development are supported and encouraged. As a public, regional, comprehensive university, UAF welcomes applications from individuals with a wide range of backgrounds and experiences. To thrive in this role, you should be a detail-oriented professional who excels in an energetic environment with wide-ranging duties. Success in this position requires the ability to switch gears quickly, moving from arranging international travel to reconciling purchases or handling urgent requests, while maintaining a professional demeanor. You should possess advanced knowledge of administrative practices and be a power user across a variety of digital platforms. This includes mastery of Google Suite and Microsoft Office, as well as the technical agility to navigate specialized systems for travel, procurement, and database management. Most importantly, you are a problem solver who takes initiative, thrives in a collaborative team setting, and is eager to grow your career within a research environment. Minimum Qualifications: Three years college coursework and three years progressively responsible experience related to the program specialty, or an equivalent combination of training and experience. Position Details: This position will be physically located at the UAF campus in Fairbanks, Alaska. The successful finalist will be expected to report to duty at the UAF office on the first day of employment. This position is full-time, https://www.alaska.edu/hr/benefits/compensation/salary.php, term-funded, exempt, 12-month position complete with a competitive salary and https://www.alaska.edu/hr/benefits/ UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental, and vision care coverage. New hires will be placed on the https://www.alaska.edu/hr/benefits/compensation/salary.php, based on education and experience. The University of Alaska (UA) reserves the right to require employees to work on-site at the UA facilities. Hybrid and remote work may be approved for employees based in Alaska at the University's discretion. Remote work for employees based outside the State of Alaska may be approved only in exceptional circumstances or when required by the position's job duties. To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible. Review of applicants will begin immediately, to ensure full consideration you must apply by 05/25/2026. Please attach a resume, cover letter, and the names and contact information of three (3) professional references with your application. The University of Alaska (UA) reserves the right to require employees to work on-site at the UA facilities. Hybrid and remote work may be approved for employees based in Alaska at the University's discretion. Remote work for employees based outside the State of Alaska may be approved only in exceptional circumstances or when required by the position's job duties. 📃To view the full list of job responsibilities, please click https://docs.google.com/document/d/1VRe_-_0pyCGHqZ1Oq2RfmswE-wNSi6mTy0l_XIJ1mOo/edit?tab=t.0. If you need assistance applying to this posting, please contact GI - Office of Human Resources at 907-474-7357 or at mailto:uaf-gi-hr@alaska.edu. This position is a term-funded position and is reviewed annually for contract renewal at the University's discretion. The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact the ADA team at mailto:ua-ada@alaska.edu. The http://www.alaska.edu/ (https://www.alaska.edu/alaska/index.php) is an Equal Opportunity/Equal Access Employer and Educational Institution. The University is committed to a http://www.alaska.edu/nondiscrimination (http://www.alaska.edu/nondiscrimination) against individuals on the basis of any legally protected status. The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check. Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act. The University of Alaska reserves the right to require employees to work on-site at University of Alaska facilities. Remote work may be approved for employees based in Alaska at the discretion of the University. Remote work for employees based outside the State of Alaska may be approved only in exceptional circumstances or where required by the job duties of the position. *Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years. Access to the reports is available at: UAA: (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: The University of Alaska reserves the right to require employees to work on-site at University of Alaska facilities. Remote work may be approved for employees based in Alaska at the discretion of the University. Remote work for employees based outside the State of Alaska may be approved only in exceptional circumstances or where required by the job duties of the position. *Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years. Access to the reports is available at: UAA: (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: The University of Alaska reserves the right to require employees to work on-site at University of Alaska facilities. Remote work may be approved for employees based in Alaska at the discretion of the University. Remote work for employees based outside the State of Alaska may be approved only in exceptional circumstances or where required by the job duties of the position. *Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years. Access to the reports is available at: UAA: (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: The University of Alaska reserves the right to require employees to work on-site at University of Alaska facilities. Remote work may be approved for employees based in Alaska at the discretion of the University. Remote work for employees based outside the State of Alaska may be approved only in exceptional circumstances or where required by the job duties of the position. *Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years. Access to the reports is available at: UAA: (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: https://www.uaa.alaska.edu/students/safety. Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or mailto:police@uaa.alaska.edu / 907-786-1214 or mailto:uaa_deanofstudents@alaska.edu. UAF: (Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus) Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or mailto:uaf-orca@alaska.edu. UAS: (Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus) Online: https://uas.alaska.edu/equity-and-compliance/docs/clery/UAS_ASFSR.pdf. Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing mailto:uas.clery@alaska.edu. To apply, please visit: https://apptrkr.com/7135171 Copyright ©2025 Jobelephant.com Inc. All rights reserved. https://www.jobelephant.com/ jeid-4a2fc4b052961549a25a52efde87eaf6

Student Activities Coordinator

May 04, 2026

Student Activities & Esports Coordinator University of Alaska Anchorage Student Engagement is looking to recruit for a Student Activities & Esports Coordinator. Join our team to create engaging campus programs and events that enhance the student experience, from traditional activities to a growing esports program. This role offers the opportunity to lead event planning, mentor student staff, and bring innovative ideas to life in a fast-paced, student-centered environment. This position supports student engagement by planning, coordinating, and assessing a wide range of campus programs and events, including student activities, traditions, and esports initiatives. It works closely with student leaders and campus partners to manage event logistics, marketing, and operations while ensuring compliance with university policies. The role also oversees the Esports Lounge, supervises and develops student staff, and advises student boards, including sustainability initiatives, with a focus on effective programming and responsible use of resources. Success in this position requires professional experience in student activities, community programming, or a related field, along with a bachelor's degree (master's preferred) and an understanding of student development theory. The ideal candidate demonstrates strong decision-making and problem-solving skills, with experience in event production, risk management, marketing, and program assessment. They are able to manage multiple priorities, oversee budgets, and effectively supervise student staff while developing new engagement opportunities. Strong communication and presentation skills, along with the ability to work a flexible schedule, are essential. Minimum Qualifications: Bachelor's degree in a related field and three years relevant experience, or an equivalent combination of training and experience. Position Details: This is a full-time, exempt staff position complete with both a competitive salary and https://www.alaska.edu/hr/benefits/support/prospectiveemployees.php. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be placed on the https://www.alaska.edu/hr/benefits/compensation/salary.php, Grade 79, based on education and experience. Application review will begin immediately. To ensure consideration, you must submit your application by 11:55 PM Alaska Standard Time on 05/29/2026. The University of Alaska (UA) reserves the right to require employees to work on-site at the UA facilities. Hybrid and remote work may be approved for employees based in Alaska at the University's discretion. Remote work for employees based outside the State of Alaska may be approved only in exceptional circumstances or when required by the position's job duties. A valid driver's license and clean driving record in compliance with UA Safe Driving Criteria is required. 📃To view the full list of job responsibilities, please click https://docs.google.com/document/d/1S1sfiAgjbXN1a7elOC4nKJYP-YiDX2mLgFeP1fXL0X0/edit?usp=sharing. ☎️If you have any questions regarding this position, please contact Angie Gornik, at mailto:ajgornik@alaska.edu. *To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible. The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact the ADA team at mailto:ua-ada@alaska.edu. The http://www.alaska.edu/ (https://www.alaska.edu/alaska/index.php) is an Equal Opportunity/Equal Access Employer and Educational Institution. The University is committed to a http://www.alaska.edu/nondiscrimination (http://www.alaska.edu/nondiscrimination) against individuals on the basis of any legally protected status. The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check. Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act. All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business. *Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years. Access to the reports is available at: UAA: (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: https://www.uaa.alaska.edu/students/safety. Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or mailto:police@uaa.alaska.edu / 907-786-1214 or mailto:uaa_deanofstudents@alaska.edu. UAF: (Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus) Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or mailto:uaf-orca@alaska.edu. UAS: (Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus) Online: https://uas.alaska.edu/equity-and-compliance/docs/clery/UAS_ASFSR.pdf. Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing mailto:uas.clery@alaska.edu. To apply, please visit: https://apptrkr.com/7127465 Copyright ©2025 Jobelephant.com Inc. All rights reserved. https://www.jobelephant.com/ jeid-d5704c8730751843a1bc3e6cdbb61d60

Administrative Assistant IV - HR

April 30, 2026

Administrative Assistant IV- HR SALARY$30.20 HourlyLOCATIONJHAC (Juanita Helms Administration Center)JOB TYPERegular Full TimeJOB NUMBERFY26-00098DEPARTMENTHuman ResourcesDIVISIONHR PERSONNEL/PAYROLLOPENING DATE04/27/2026CLOSING DATE5/10/2026 9:00 PM AlaskaFLSANon-ExemptBARGAINING UNIT03- Non-RepresentedBasic Function  Provide complex and varied office and administrative support to the Human Resources Department. Serve as administrative support to the Human Resources Director, Deputy HR Director, Risk Manager, and department staff. SALARY:                                    9AREPORTS TO:                           Human Resources DirectorPOSITIONS SUPERVISED:      NoneTypical Duties  1.    Provide full range of administrative/receptionist support functions to the Human Resources Department to include fielding telephone inquiries, providing information to the public, assisting applicants with information regarding the recruitment process, and providing other general information to the public. Perform some back-up and cross training of other positions within the department.2.    Pick up, open, and distribute incoming mail daily. Process outgoing mail to include tracking certified mailings. Coordinate bulk mailings and large copying projects.3.    Compose and type letters, memorandums, reports, and other communications. Edit material for grammar, punctuation, and spelling. Produce or design content for various Borough publications: brochures, flyers, social media. Compose, edit, and publish the HR newsletter using publishing software. Coordinate with other departments to solicit articles as appropriate.4.    Maintains records of attendance and successful completion of training, tracks schedules for required initial and refresher training in Borough learning management software.5.    Serve as Records Coordinator for department. Scan records into Records Management System. Maintain office filing systems and coordinate records retention with the Records Management Department. Provide quality control for scanned documentation into Records Management System. Maintain and update electronic file structures, perform data cleanup. 6.       Serve as department timekeeper and fixed asset custodian. Perform capital assets custodial responsibilities for the Risk and Personnel/Payroll Divisions.  Provide other audit support, as needed. 7.    Update and maintain both internal and external Human Resources webpages on Borough websites. Update recruitment websites. Update and maintain the Borough organizational chart and other personnel tracking programs.8.       Responsible for the administration of the Employee Appreciation Reward program. 9.       Responsible for maintaining the Borough Emergency Alert System for employees (RAVE). 10.   Provide various general office tasks as assigned. Schedule the HR conference room, schedule appointments, and coordinate HR related meetings and functions. Assist with special projects as assigned.11.   Attend meetings to record official minutes, meeting notes, and provide other administrative support to the Department Director and Managers as needed. Serve as support staff for contract negotiations. Transcribe items as needed. Assist with public records requests.12.   Schedule and coordinate arrangements for meetings, community outreach, and special events. Chair the yearly Employee Appreciation Luncheon. 13.   Serve as administrative support for Policy Review Committee, updating and maintaining the Borough Policies and Procedures and other committees as assigned. 14.   Responsible for the annual Employee Service Award program and other programs as assigned.15.   Perform first level technical support for the department. Place equipment service calls and work orders for the department. 16.   Collect, Compile, and analyze HR related data, metrics, and statistics. 17.   Serve as back up for HR Specialists A and B as needed. 18.   Conduct, tabulate, and analyze biannual employee satisfaction survey. Conduct other surveys and compile data and report trends to management.19.   Responsible for other Human Resources Department duties as assigned. Position Requirements  MINIMUM QUALIFICATIONS:1.       High school diploma or equivalent. Up to one (1) year formal education in office administration/technology or related field required. Associates Degree in a business-related field is preferred.2.    Five years of progressively responsible secretarial/administrative experience with knowledge of administrative office practices and procedures, of which two (2) years must have been dealing directly with the public.3.    Demonstrated ability to operate a personal computer with speed and accuracy and operate other office machines. (Microsoft Word, Excel, Outlook, PowerPoint are required. Access, and Publisher experience preferred.) Type at a proficient level.4.    Experience with automated personnel/payroll systems preferred.5.    PREFERRED:  Ability to have and maintain a valid driver’s license and to meet insurance standards and maintain insurability under the Borough’s insurance program. If personal automobile is used for Borough business, proof of insurance at statutory limits must be provided. (A CURRENT COPY OF DRIVING RECORD WILL BE REQUIRED UPON REQUEST)KNOWLEDGE, SKILLS, AND ABILITIES1.    Must possess excellent interpersonal and communication skills with the ability to compose and draft complex correspondence. Ability to foster positive relationships with various stakeholders and showcase empathy. Appropriate phone etiquette is required. 2.    Must have demonstrated punctuality and attendance. 3.    Ability to work effectively on numerous, moderate to complex tasks in various stages of completion in a fast-paced, high production environment, while delivering excellent service to internal and external customers and maintaining excellent attention to detail.4.    Must be able to function independently with minimal direction and perform work in an organized and professional manner under stressful situations and the pressures of short deadlines. Ability to understand and execute oral and written instructions.5.    Demonstrated ability to deal with the public and staff in a tactful, courteous, and efficient manner. Ability to maintain effective working relationships with other employees under sometimes stressful situations.6.    Ability to maintain confidentiality of information and ability to use independent judgment.OTHER1.    A PROFICIENCY TEST MAY BE ADMINISTERED. 2.    This position requires a criminal background check.Additional Information  JOB CONTACTS:Continuous contact with employees at all levels of the Borough, continuous routine public contacts and frequent contacts involving outside organizations/agencies.JOB RESPONSIBILITY:Lead of temps, experiences many minor problems daily and an occasional major one that must be resolved using own initiative and ingenuity. The consequences of error, carelessness, or mistaken judgment require significant effort to recover.WORK ENVIRONMENT:General office where conditions are pleasant; good, clean conditions where minor accidents/probable hazards are negligible; requires short periods of moderate lifting, pushing or pulling (26-50 lbs.).Benefits   The FNSB offers its employees generous benefits that include competitive pay, affordable medical, dental, and vision insurance, optional Flex-Spending Account, and retirement benefits via PERS, the state of Alaska's retirement system.You will also enjoy 14 paid holidays and a minimum of 24 personal leave days per year for full time employees.    Application Procedure: Apply OnlineIndividuals interested in applying for this position must submit a completed online application on or before the closing date and time as specified in the Job Posting. Online applications can be located at www.governmentjobs.com/careers/FNSB.For additional information please call (907) 459-1202 or the Borough Direct Job Line at (907) 459-1206.The Borough complies with the Americans with Disabilities Act (ADA). If you need an accommodation to participate in the application/interview/selection process, contact the Human Resources Office at (907)459-1202 or the EEO office.  The EEO Compliance Officer can be contacted at (907) 459-1309. AN EQUAL OPPORTUNITY EMPLOYER