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Permits and Policies

Tundra fieldworkPhoto credit: Todd Paris

Preparing drones for flight

Snowmachine in use

We recommend that you begin the permitting process 6 months prior to research activities.

  1. You will need to identify the ideal conditions for your field research plots (e.g. soils, vegetation, slope, aspect, distance from camp, etc.). You probably already did this when writing your grant proposal. 
  2. Now that you know what kind of landscape you are looking for, use the TFS GIS interactive mapping dashboard (Spatial myToolik Dashboard) to identify areas that are not currently occupied or influenced by other research plots. Another important consideration is the distance between established trails, boardwalks, and safe pull-outs along the Dalton Highway and your prospective field site. Toolik General Land Status
    1. Contact TFS GIS if you have found a few suitable sites, they will confirm that the site is free of other plots as well as determine if the site was previously disturbed.  Furthermore, they will determine if the identified site location conflicts with known restricted areas (archeological sites, sensitive species habitat, etc.).  
    2. TFS GIS will need a spreadsheet with the sites, latitude and longitude. Please submit your request to TFS GIS through the TFS Support Request System and if you have any questions contact TFS-GIS-Toolik@alaska.edu.
    3. Once all of these things are confirmed TFS GIS will make a map of the study site to provide in your application for a permit.
  3. Determine which agency you need to apply for.
    1. There numerous stakeholders around Toolik Field Station: BLM, NPS, FW, DNR, and Alyeska pipeline. Each stakeholder has their own permitting system.
    2. See the Map below or the TFS GIS interactive mapping dashboard (Spatial myToolik Dashboard), or the BLM Lands, Minerals, and Realty dashboard for stakeholder boundaries.

 

 
Activities fall under three categories:
    • Casual Use: Depending on your proposed sampling plan, your activities might be considered “Casual Use”.  Casual Use is defined as activities resulting in no or negligible disturbance of public lands. 
      • Time for approval one month, depends on the season and obligations.
      • Examples of casual use authorization include plot observations, active layer sampling, hydrological sampling, minimal destructive sampling. 
      • The BLM ultimately makes the final decision on whether your activities would be considered casual use, or need to go through further review for an authorization permit. 
      • Free
    • Authorization Permit: Permits are short term authorizations up to three years in scope. Most permits require an NEPA review which is reviewed by a BLM interdisciplinary team to review and process the proposal 
      • Permits take longer than Casual Use Authorizations to be processed due to the NEPA review.
      • Most proposals are categorical exclusion (CX) level NEPA.  A CX is a form of NEPA compliance, without the analysis that occurs in an Environmental Assessment (EA).  Occasionally, a proposal will require an EA level analysis. 
      • Examples of permitted activities include the installation of infrastructure, extensive destructive sampling, temporary boardwalks. 
      • A small fee is associated with these permits ($)
    • Right-of-way Authorization: these authorizations are for periods of time greater than three years, for example boardwalks.  
      • These authorizations will undergo similar review as the authorization permits but with a more comprehensive NEPA review. 
      • Examples of Right-of-Way Authorizations are permanent meteorological stations, greenhouses, snowfences and other kinds of long lasting infrastructure. 
      • These Authorizations have a large fee associated with them ($$)

 * Note: Boardwalks are required by the BLM in some situations, depending on how often you will be accessing your site, the type of landscape your site is located on, and how many people will be accessing the site.  There will be additional costs involved if boardwalks are deemed necessary, in addition to the cost of installing the boardwalks.

 

To expedite your application for a casual-use, permit, or right-of-way authorization please answer the following questions.  The more information that you provide the quicker the possible turnaround time.

 

  • Questions for Toolik researchers for authorization application/casual use determination. 
  • Who?
    • Who would authorization be to? (Name of PI)
    • Name of institution, contact name, address, cc address, the name on the authorization should be the party responsible for the rent and processing payment.
  • Where?
    • Meridian, Township, Range, and Section ideally,  and lat and long in Excel CVS spreadsheet if possible. 
    • Map of locations in consultation with Toolik Field Station GIS is required for BLM permits.
  • Ground Disturbance?
    • How will the ground be disturbed?
    • What size area to what depth?
    • Will there be measurements or samples be taken?
    • What quantity of samples will be taken over how large of an area?
    • If samples are taken will there be removal and replacement or will samples be removed permanently?
    • Will equipment be left on the land? Seasonally or long term?
    • Does the equipment require power? What is the source? Battery, Solar, Fuel?
    • What is the plan for fuel handling and spill prevention or clean up? (State's spill info here: https://dec.alaska.gov/spar/ppr/spill-information/reporting)
    • Is there a plan for removal of equipment if the activity is abandoned?
    • Is the activity short (3 years or less) term? or long term? 
  • Site Access?
    • How will sites be accessed?
    • By vehicle on existing roads, pullouts?
    • By foot on existing trails and boardwalks?
    • If crossing tundra what is your method of access in what months?
    • Will additional boardwalk be necessary?
    • The more complete the information is in the original proposal the faster the BLM can process your application and or determine if it needs a casual use or research permit. 
 
Contact Information

Sheri Wilson

Realty Specialist

Central Yukon Field Office, Bureau of Land Management

222 University Avenue, Fairbanks, AK 99709-3844

Alban (Al) Burton

Realty Specialist

Central Yukon Field Office, Bureau of Land Management

222 University Avenue, Fairbanks, AK 99709-3844

 

 

For projects within Gates of the Arctic National park you will need to submit a permit request to the National Park Service. 
  • Gates of the Arctic National Park has a whole webpage on "Conducting Research in Gates of the Arctic", with lots of great information for planning logistics and applying for permits. 
  • A proposal needs to be submitted through the Research and Permit and Reporting System and fill out a questionnaire and email it to Gates of the Arctic research coordinator
  • Proposals will be reviewed to “ensure that park resources and values, as well as other park users, are not unduly affected by the proposed research. An interdisciplinary team will evaluate applications to determine potential impacts in several areas, including: natural resources (NEPA), cultural resources (NHPA Section 106, ARPA, NAGPRA), subsistence resources and/or activities (ANILCA Section 810), Wilderness (Section 4(c) of the 1964 Wilderness Act, with Minimum Requirement/Minimum Tool determination) and the Endangered Species Act (Section 7), among others.
  • How long will it take?
    • Permit application deadline is March 31st for projects starting between May 1 - August 31. If applying for a permit outside this time frame apply at least 60 days in advance.
  • Best Practices in planning to work in a National Park wilderness
    • Early communication with the park to discuss and develop the project and confirm that it is consistent with wilderness regulations
    • Explain in your permit application that the research needs to be accomplished in the wilderness rather than outside the park.  How does the research benefit the wilderness or it’s management?
    • How can you minimize your impact on wilderness
      • Human powered tools and or battery packs, no motors. 
      • What kind of disturbance will occur from your collect, installation, sampling efforts?
  • If you plan on collecting samples you will need to contact the park curator.  All samples collected in the park are property of the NPS.  These samples will need to be cataloged in the NPS system.  Better to learn the process before you begin sampling!  For more information see the Gates of the Arctic Collections webpage

 

Contact Information 

 

Linda Hasselbach

Permit Coordinator

Gates of the Arctic National Park

4175 Geist Road, Fairbanks, AK, 99709

 

 Alaska Department of Natural Resources, Division of Mining, Land and Water

Permits from the AK DNR are needed if you are going to :

  1. Place monitoring equipment on the landscape for more than two weeks.
  2. Staging a camp in one or more locations for more than two weeks.
  3. Conducting off-road travel to reach your study sites. 

Apply for a permit for placing equipment or staging a camp through the Land-Use Permit Application. This Application includes the Land-Use Permit, Off-road Travel and Use of Uplands and Non-Marine Waters Permit Applications. 

Applications typically take 4-6 weeks to process and have a public notice period for review.

For more information check out the Land Use Permits page on the Alaska DNR website. 

Melissa Head

Natural Resource Specialist

North Slope Permitting, Northern Regional Office, Alaska DNR, Division of Mining, Land and Water

3700 Airport Way, Fairbanks, AK 99709

 

 

Applications for permits to work in the Arctic National Wildlife Refuge
  • Applications are needed for Scientific Research within the Arctic National Wildlife Refuge managed by the USFW
  • There is a very detailed permitting page on the ANWR website that will walk you through what information is needed, when it is due, and where to send your application.  The below information is just a summary.
  • Things to include in your permit application
    • Describe project by specifically identifying timing, frequency, and how the project is expected to proceed:
    • Identify species or habitats being studied:
    • Full Proposal from that you submitted for funding (ex. NSF proposal) with detailed information or
    • Provide the answers to these questions or a combination of proposal and answers here.
  • Expected benefits of research/monitoring:
    • Where will your study site(s) be location (Lat/Long)?
      • Toolik GIS can help you make a map for your application.
      • Denote exactly where your sites will be located with GPS points and or an attached map.
    • What are the dates you will be at your study sites?
    • How will you get to your study sites?
      • List trails, routes, vehicle numbers and license plate numbers, where will you park. 
    • How many people will participate? Will you be staying overnight in the refuge?  If so, in what kind of accommodation?
    • What kinds of equipment and instrumentation will you be bringing into the field? 
    • Will you be installing and leaving any equipment or instrumentation?
      • When will it be installed? Removed? Will it need maintenance? How often will access be needed to download the data?
    • Will you be disturbing the ground?
    • If collecting samples, what kind, how many?
      • Do you have the permits needed for collections?
    • Will you have or be transporting hazardous materials?

 

Contact Information:

Heather Bartlett

Assistant Refuge Manager

Arctic National Wildlife Refuge

101 12th Ave., Room 236, Fairbanks, AK, 99701

 

 

 

 Bureau of Land Management requires permitting to film on BLM lands.  
  1. Fill out the Land Use Application and Permit form (Just the Application part, BLM does the rest).
  2. Fill out the Filming on Public Lands - Detailed Description of Filming Activity Form.
  3. Provide a Map with specific coordinates of where you will be filming (Lat/Long).
    • Toolik GIS can help you make a map for your application.
  4. Pay the appropriate fees determined by the local BLM officer

-

Permit Coordinator

Alaska Department of Fish and Game, Fairbanks Regional Office

1300 College Rd. Fairbanks, AK 99701

 

 

 
 National Park Service requires permitting to film on NPS lands.  
  • Permits are needed for all commercial photography and filming within Gates of the Arctic National Park under a Special Use Permit.
  • Use of UAS/drones in the the park is prohibited unless written approval by the superintendent.
  • How to Apply
  1. Complete the Commercial Filming application and email to the park.
    1. https://www.nps.gov/gaar/planyourvisit/upload/YUGA-SUP-Film-Application-Short-Form.pdf
  2. Pay the non-refundable application and admin fee of $200
      • Permit Coordinator

unknown

Permit Coordinator

National Park Service, Fairbanks Administrative Center

4175 Geist Road, Fairbanks, AK, 99709

 

National park Service

Fairbanks Administrative Center

4175 Geist Rd

Fairbanks, AK 99709

 
 US Fish and Wildlife Service requires permitting to film on National Wildlife Refuges.  
    • Permits are needed for all commercial photography and filming under the Special Use Permit
    • They have a great Commercial Filming Permitting page that should be able to answer all your questions.  This is just a summary. 
    • A $100 fee may be required depending on activities and purpose. 
    • When to Apply
      • Winter/ Spring filming apply during October 1-November 30th
      • Summer/ Fall filming apply during January 1 - April 15th
      • Applications received during these times will be processed within 45 days. 
      • Incomplete applications will be returned after the application period closes.
      • Applications outside of these dates will be processed during the next application period.
    • Permit Application
    • What you will need
      • State of Alaska Business License
      • Narrative Letter to the Refuge Manager (example)
      • Where will your study site(s) be location (Lat/Long)?
        • Denote exactly where your sites will be located with GPS points and or an attached map.
          • Toolik GIS can help you make a map for your application.
      • Will you be planning on using a drone? (2020 update, no drones!)
        • Explain why?
  • List of Licenses and Insurance policies that cover the photography and filming. 
  • What are the dates you will be at your sites?
  • How will you get to your sites?
    • List trails, routes, vehicle numbers and license plate numbers, where will you park. 
  • How many people will participate? Will you be staying overnight in the refuge?  If so, in what kind of accommodation?
  • Will you have or be transporting hazardous materials?
    • Ex. Fuel
    • Commercial filming in the wilderness portions of the refuges are prohibited, unless deemed necessary to manage the wilderness.  
      • Most areas near Toolik are not in the Wilderness, though they might seem like it. It would be good to check if your potential sites are located within the wilderness area of ANWR. (map)
    • Submit your application and narrative letter to arctic_permits@fws.gov
    • To pay your $100 application fee call 907-465-0512 and pay by credit card or send it by check to the address below.  

-

Permit Coordinator

Arctic National Wildlife Refuge

 

 
  • Permits are needed for commercial photography and filming

Please read the policies for Unmanned Aerial System (UAS) Operations at Toolik Field Station and review the airspace map of areas around Toolik Field Station.  
Additionally you may need to be aware of the drone policies for the different land agencies that hold allotments in and around TFS. 

  •  Much of the land around and near Toolik Field Station is administered and managed by the US Bureau of Land Management (BLM).  For questions and current information about permit requirements for UAS/drones launched from and operated over this land, please call: 907-474-2200

  • Drone Use: Launching, landing, or operating of drones (i.e., unmanned aircraft) from or on lands and waters administered by the National Park Service is prohibited except as approved in writing by the superintendent.


  • As of January 29, 2020 unmanned aircraft systems are no longer allowed for any US FWS supported or permitted use.
  • This prohibition applies to the use of drones for commercial filming and scientific research, regardless of previous approval. 
  • https://www.fws.gov/refuge/arctic/permitsov.html

Contact the Toolik Field Station Safety Coordinator (Scott Filippone) or the UAF Department of Environmental Health, Safety, and Risk Management Radiation Safety Officer (Tracey Martinson).

Scott Filippone

Safety Coordinator/ EMT

Toolik Field Station

Tracey Martinson

Industrial Hygienist & UAF Radiation Safety Officer

UAF Department of Environmental Health, Safety, and Risk Management

All activities involving live vertebrates must be reviewed and approved by the Institutional Animal Care and Use Committee (IACUC) from the institution awarded the research grant. You must provide a copy of the approved IACUC protocol and the approval letter. If you need to use the Toolik Field Station Animal Facility to hold animals for more than 12 hours you need approval from the University of Alaska Fairbanks IACUC.  Please contact the UAF IACUC Administrator for assistance.

Contact Information:

Sonnary Campbell

Research Integrity Administrator

Institutional Review Board

 

 

State of Alaska

Contact the State of Alaska Department of Fish and Game and request an application for Scientific or Educational permits. 

  • Scientific Permits are needed in order to “capture, collect, or repeatedly disturb wild Alaskan mammals, birds or reptiles for scientific purposes”  
  • Aquatic Resource Permit are needed in order to “collect, hold, or propagate fish, shellfish, or aquatic plants” 
  • Educational Permits are needed to capture and handle wildlife as well as to possess wildlife parts for education purposes  

-

Permit Coordinator

Alaska Department of Fish and Game, Fairbanks Regional Office

1300 College Rd. Fairbanks, AK 99701

 

Check these lists to determine if the species you are planning on working with are listed.

USGS Bird Banding Laboratory Is the organizational body that regulates bird banding in the United States. 

General Permitting Information for acquiring a Federal Bird Banding and Marking Permit is provided by the Bird Banding Laboratory as well as information on how to register as a Master Bander with a Master Banding Permit.

 

Takes 4-6 months to process

Email contact: bbl_permits@usgs.gov

Yes, you can.  At least for BLM permissions. 

If you need help navigating the permitting process please contact Toolik GIS (hotlink) for specific information.

Toolik Field Station has a variety of policies and requirements to review before coming to the station.

Responsible and respectful conduct is expected at Toolik Field Station. The camp management team has the ability to remove any staff member, contractor, or member of the scientific community from camp if that person’s behavior raises concern for the community.

 
Responsible and respectful conduct is expected at Toolik Field Station. The camp management team has the ability to remove any staff member, contractor, or member of the scientific community from camp if that person’s behavior raises concern for the community.
 
Persons will be asked to leave camp immediately if they engage in:
  • Physical or verbal abuse or assault
  • Intimidation
  • Coercion
  • Threats
  • Gender, racial, or sexual harassment
  • Sexual misconduct
  • Behavior that endangers the health and safety of oneself or others 

Repeated infractions of camp rules may also result in expulsion from camp if these behaviors are not corrected after being brought to the person’s attention. 

Formal warning(s) for “minor” infractions may be issued before removing that person from camp.  The camp manager will keep a record of who has been warned.

Examples of minor infractions:

  • Disregard for quiet hours i.e.: loud party in residential area
  • Smoking in any building
  • Dangerous driving
  • Disregard for the personal property of others
  • Loud and obnoxious behavior
  • Entering restricted areas (such as the kitchen)

Procedures for responding to bad behavior

It is the responsibility of project leaders/PIs to respond first if the behavior of a member of their group is inappropriate at Toolik.  The camp management team also has the authority and ability to remove any staff member, contractor, or member of the scientific community from camp if that person’s behavior creates a serious problem for the community. The camp management team (station manager and assistant station managers), the Scientific Liaisons, and members of the Toolik Management Team all have the authority to issue formal warnings to any member of camp whose conduct is causing problems for the community.  Anyone who feels they have been dismissed from camp unfairly may contact members of the Toolik Management Group or appropriate University of Alaska officials. Such grievances will be addressed in a timely manner.

Alcohol and Drug Policies (Strictly Enforced)

Toolik Field Station is an alcohol-free workplace. Toolik residents may bring alcohol to the Station for personal consumption outside of work hours.  We expect moderate and responsible behavior and consumption.  Residents and staff who create problems while under the influence of alcohol may be dismissed from the station. Furnishing alcoholic beverages to any person under the age of 21 will be grounds for immediate expulsion from Toolik.

Toolik residents shall not purchase, arrange for transport, or transport alcoholic beverages or illegal drugs to the Toolik Field Station for other residents or Toolik staff. Sanctions include dismissal from camp and notification to the Alaska State Troopers.

Alcoholic beverages may not be stored or consumed in work areas.  Work areas are defined as shops, labs, aircraft, or motor vehicles of any type.  Alcoholic beverages discovered in work areas will be immediately removed and disposed of. 

If you wish to bring alcohol, please only bring aluminum cans. There is no glass recycling in Alaska, so it’s important to keep glass usage at a minimum.

Toolik Field Station is a drug-free workplace. The station is located on land leased from the Bureau of Land Management (BLM), a federal agency and TFS/UAF is federally funded (NSF), requiring compliance with federal law. So please note that even if marijuana was legalized in Alaska, it is not legal to possess or use it on federal land. Use and distribution of illegal drugs at Toolik will not be tolerated.  Anyone suspected of illegal drug use will be asked to leave the premises.  Any illegal drugs discovered will be turned over to the Alaska State Troopers.

Toolik is a tobacco-free location. For more information about the UAF Tobacco policy:

https://www.uaf.edu/tobaccofreecampus/

The Scientific Liaisons ("Senior Scientists") act as consultants to the camp management team on issues that affect scientists working at TFS. The Scientific Liaisons facilitate communication between members of the scientific community and camp staff to assist in the resolution of disagreements among members of the scientific community, or between scientists and other inhabitants of Toolik.  The Scientific Liaisons are available to help members of the scientific community if they don't feel comfortable discussing issues directly with the camp management team. The Scientific Liaisons and camp management team maintain open communication to coordinate responses to issues of concern, resolve conflicts before they escalate, and before making decisions that affect the scientific community. 

Starting 2021, there will be 2 Scientific Liaisons to represent more genders.

Protocols for the Scientific Liaisons

The camp management team and the Scientific Liaisons work closely on all matters concerning camp operation.  We hope that most issues can be resolved through communication with the interested parties, the Scientific Liaisons, and the Facility Supervisor. 

If a member of the scientific community is behaving in an inappropriate way or causing problems for the camp, the Scientific Liaisons should first inform that person’s PI/project leader who has responsibility for the actions of their project members.  If the PI/project leader is unavailable or unable to correct the problem, the Scientific Liaisons are authorized to take additional steps. Both the camp manager and the Scientific Liaisons have the authority to issue formal warnings to any member of camp whose behavior is causing problems for the community, at any time.

The purpose of this Code of Conduct is to restate important principles and expectations for professional conduct and acceptable behavior by all personnel. While non-exhaustive, this Code is a shared statement of commitment to uphold the ethical, professional, and legal standards required to fulfill these principles and objectives.

The new (2018)  Principles can be downloaded from this URL:

https://www.nsf.gov/geo/opp/documents/policy/polar_coc.pdf

The 2018 revised core Principles for the Conduct of Research in the Arctic are:

  • Be accountable
  • Establish effective two-way communication
  • Respect local culture and knowledge
  • Build and sustain relationships
  • Pursue responsible environmental stewardship 

Comments may be submitted to: iarpcprinciples@nsf.gov

Toolik Field Station Extreme Winter Weather Operation Guidelines

Winter Operations at Toolik Field Station (TFS) involve working in unique and often dangerous environmental conditions. Severe cold, high winds, blowing snow, darkness, and limited visibility are just a few variables that can cause a hazardous working environment. Adhering to these Winter Weather Operation guidelines will minimize exposure to the most extreme winter conditions and their associated risks. It is important to remember that Arctic winters can always be dangerous and the proper training, preparation, equipment, and procedures are essential. Ultimately everyone must accept personal responsibility for their own safety in the harsh Arctic winter. Never work in winter conditions you feel are unsafe or for which you are not adequately prepared.

Limited Camp Functions in Extreme Environmental Conditions

During extreme winter weather events most outdoor operations at Toolik Field Station will be limited to ensure the safety of the community. These include:

  • All outdoor operations, maintenance, science support, and upgrade projects that are not essential to the everyday operation of the station and safety of the community. Examples of essential operations are: road maintenance to ensure safe camp access to scheduled arrivals and departures, daily maintenance checks, and emergency repair work.
  • Transportation between Fairbanks and TFS.
  • Personal recreation further than two miles from camp without the approval of the on-site camp manager and the company of at least one partner in the field.

All science users are strongly recommended to limit their activities and follow these guidelines for their field work under extreme environmental conditions.

Extreme Environmental Conditions Defined

Extreme environmental conditions are any combination of meteorological variables that the on-site camp manager deems severe enough to limit outdoor activity. These include, but are not limited to:

  • Temperatures below -45°F (-42°C)
  • Temperatures categorized as 5 minute frostbite time as determined by the NWS Windchill Chart (see figure below).
  • Temperatures below 0°F (-18°C)with substantially limited visibility. This pertains only to activity off the road system, driveway, gravel pad, or Toolik Lake and its tributaries. 


NWS Windchill chart

For an overview of all University of Alaska IT Policies, Procedures & Computing Standards, Best practices, and BOR Policy & Regulations visit:

IT Policies & Security Standards

https://www.alaska.edu/oit/policies-standards

Or contact

907-450-8300

1-800-478-8226

Policy for Unmanned Aerial System Operations (UAS) at Toolik Field Station
Objectives:
To provide a safe airspace operating environment for all researchers, aviators, and other people and property in the area of Toolik Field Station (TFS),

To comply with all Federal Aviation Administration, University of Alaska, and other applicable Rules and Regulations,

To enable research development in the field of UAS (including winged and rotary-wing aircraft, balloons, and kites), as possible,  once safety and regulatory requirements are fulfilled.

Requirements for UAS Operations at Toolik

  • All TFS researchers using a UAS for research, educational, or academic purposes must follow the rules stipulated in 14 CFR 107, 14 CFR 48.

  • All TFS Researchers using a UAS should review Advisory Circular 107-2.

  • All researchers who reside at TFS and plan to use a UAS for recreation or research must be aware of special airspace restrictions as presented in the “Limited, Restricted and Prohibited UAS Airspace near Toolik Field Station" map attached to this policy document.

  • All TFS-based UAS use must be listed as an approved activity in the project’s BLM permit. All BLM UAS stipulations must be followed. A copy of the project’s BLM permit must be on file with the TFS station manager.

  • All research projects must contact the TFS UAS coordinator (see contact information below) prior to arriving at the station to review proposed UAS flight areas as well as UAS operational and safety plans.

  • Research project pilots must hold a current FAA remote pilot airman certificate with UAS rating or hold a current Part 61 pilot certificate and complete an FAA UAS on-line course.

  • Research project pilots must provide a copy of their FAA remote pilot airman certificate with UAS rating or Part 61 pilot certificate with UAS course completion to the TFS UAS Coordinator prior to arriving at the Station (contact information below).

  • All UAS must be registered and marked as per 14 CFR 48. Research projects must provide an FAA registration number for each UAS to the TFS UAS Coordinator.

  • Upon arrival at the station, the research project pilot must contact the TFS UAS coordinator and CPS helicopter coordinator to discuss the project’s UAS areas, operational plans, and safety plans.  At this meeting, the TFS Helicopter Coordinator will establish any daily reporting requirements for the project.

  • Project UAS operations plan must designate a knowledgeable and experienced radio operator to be in contact with the CPS helicopter coordinator and monitor local air traffic frequencies. Projects are responsible for providing their own airband radio tuned to CTAF 122.9MHz while operating their UAS in the field to monitor and respond to local air traffic communication.  TFS VHF helicopter coordinator radios operate on different public service frequencies and cannot communicate with civilian aviation aircraft.

  • Any UAS pilot must be familiar with local ATC towers, special airspace restrictions, equipment in the Toolik Lake Research Natural Area, and mitigate the risk of damage to property by avoiding these areas. (See attached map, “Limited, Restricted and Prohibited UAS Airspace near Toolik Field Station" attached to this policy document.)

  • UAS flights within 0.5 miles of the Trans-Alaska Pipeline require permission from Alyeska Pipeline Service Company (see attached map).

  • UAS flights within Gates of the Arctic National Park and Preserve (see attached map) and within the Arctic National Wildlife Refuge are generally prohibited and would require special permission from each agency.

  • No UAS flights are permitted within or over the Toolik Field Station. (See attached map). 

  • Recreational flights must follow FAA Part 101 and are only permitted at designated areas between the hours of 6pm-9pm (see attached map).  Data gathered while operating as hobbyist (under 14 CFR 101) cannot be used for monetary gain, including in publications that were funded through grants. If you want to fly a UAS and use the data in a publication, you must fly under 14 CFR 107 regulations.

    Support and Points of Contact:
    Randy Fulweber UAS Coordinator: rafulweber@alaska.edu
    Battelle ARO Helicopter Coordinator: toolikhelo@Polarfield.com

 Airspace regulations around Toolik

 

Policies for parents with dependent children at Toolik Field Station (0 to 5 years old)

  1. Parents must provide for the transportation of their child to and from Toolik Field Station.
  2. Parents must provide a plan for 24-hour supervision of their child while at Toolik Field Station, to be provided by the parent or by a daycare provider furnished by the parent. Supervision includes plans for feeding, recreation, naps, and sleeping.
  3. Day care providers furnished by parents are required to be certified in first aid and infant CPR. Parents must submit copies of this certification to the station management prior to arrival.
  4. Parents shall ensure that their children have had all appropriate vaccinations before bringing them to Toolik Field Station.
  5. Dependent children are not allowed in the workplace, as per UAF policy (see Chancellor's webpage). Laboratories, kitchen, the generator modules, and shop facilities are considered to be constituted as the workplace at Toolik Field Station. Children may not ride in university boats or any other mode of transportation, other than the vehicle used to get to and from the station.
  6. Dependent children are permitted in the housing facilities, the dining hall, the outhouses, and the community center/daycare facility. Dependent children may play in the tundra so long as they are not in experimental plots or sensitive areas, and are under supervision. A site map outlining approved areas will be made available.
  7. Dependent children will be housed with their parents in the regular Toolik Field Station housing facilities. Toolik Field Station provides mattresses, pillows, and a bottom fitted sheet. Additional, bedding should be provided by the parents.  ding. Parents must supply their own bedding and cribs, if needed, for their children.
  8. Parents using the community center/daycare facility must provide their own bedding and crib or nap mat, all toys, disposable diapers (if needed), and any required food beyond what is provided by the regular Toolik Field Station meal service.
  9. Parents or caregivers are responsible for clean-up of the center, beyond routine sweeping and removal of trash.
  10. Toolik Field Station will not charge dependent children any fee for the use of the station. The fee for their caregivers to stay at the station shall be the same as other science users covered by the cooperative agreement.
  11. Parents who want to bring their dependent children to Toolik Field Station must submit a request to the Toolik Field Station Science Director at the same time as they make reservations for themselves, according to the published deadlines for reservations at the station, and explain their reasons for wishing to bring their children. Requests will be evaluated on a case-by-case basis and acceptance or denial of each request will be dependent on space availability and the plan for adherence to points #1-9.