MOU, MOA and Affiliation Agreements

MOU-MOA POLICY GUIDELINES

The Office of the Provost, and the Assistant to the Provost and Executive Vice Chancellor will serve as the liaison and will work with the appropriate Dean's and/or Director's office to assist with routing and finalizing each agreement.

Agreements Routed Through OGCA: More complex agreements which contemplate receiving funds and MOUs/MOAs that are not related to sponsored agreements, but academic activities should be routed to the Office of the Provost. Sometimes these agreements will include funding for the program, but still need to be reviewed by the Office of the Provost.

Agreements Routed Through Procurement: Agreements obligating funds. Sometimes these agreements will include funding for the program, but still need to be reviewed by the Office of the Provost.

The following types of MOU/MOA/Affiliation Agreements are routed through the Office of the Provost:

  • All Academic Activities-All MOU's, MOA's, and/or Affiliation Agreements with any academic activity (including practicums) and created by academic units who report to the Provost will need to be processed through the Office of the Provost.
  • MAP/CES Outreach and Extension-MOU, MOA, and/or Affiliation Agreements concerning the activities of the Marine Advisory Program and the Cooperative Extension service.
  • Academic and Research-Requires both signatures from Provost, and the Vice Chancellor of Research
  • The University of Alaska Fairbanks is committed to providing a safe and healthy educational and work environment in which University Sponsored Off-Campus Programs and Research Activities are free from discrimination and harassment. For questions regarding UA nondiscrimination policies, contact the Department of Equity and Compliance at UAF-deo@alaska.edu, call (907) 474-7300 or visit the Department of Equity and Compliance website

Please contact Rebecca Smith  474-6634, rbsmith3@alaska.edu or Jennifer Hoppough (Assistant to the Provost) at 474-7096, jahoppough@alaska.edu.

The University of Alaska Fairbanks is committed to providing a safe and healthy educational and work environment in which University Sponsored Off-Campus Programs and Research Activities are free from discrimination and harassment.

Below are the responsibilities for notifying students of their rights during these activities.

  • Departments MUST: 
    Email to your students and add the following verbiage in the course or program materials: The University of Alaska Fairbanks is committed to ensuring students are aware of their rights and that the university takes proactive measures to provide a safe and healthy educational and work environment in which University Sponsored Off-Campus Programs and Research Activities are free from discrimination and harassment.
  • Student and Employee Email List-Serves: Communications sent by Statewide on a bi-annual basis to the students, and annual notification to employees.
  • Concur Travel System: Onscreen notice requiring acknowledgment
  • Concur Travel System: Pre-travel notice

For questions regarding UA nondiscrimination policies, contact the Department of Equity and Compliance at UAF-deo@alaska.edu, call (907) 474-7300 or visit the website at visit the Department of Equity and Compliance website.

  1. MOU-MOA Website
  2. MOU-MOA Guiding Practice Flowchart
  3. MOU-MOA Policy

Templates

  1. MOU Template (06/24/19): To be used as the foundation for MOU agreements. Please keep in mind that the information included in the template is required for record-keeping in OnBase, and information can be added to meet the requirements of the external agency. MOUs are not legally binding, please use an Affiliation Agreement for student placements.
  2. Human Services Affiliation Agreement Template (06/24/19)
  3. Health- Medical Affiliation Agreement Template (06/24/19)
  4. Non-Medical Affiliation Agreement Template (06/24/19)
  5. Articulation Agreement Template (06/24/19)
  6. Articulation Agreement Addendum Template (4/3/19)
  7. Paid Internship Placement Agreement Template (6/24/19)
  8. Unpaid Internship Placement Agreement Template (6/24/19)
  9. No template for MOAs, due to the variability in agreements and language.

Routing for Signatures- Approved Final Draft

*Certificate of Insurance from Risk Management is to be attached to final draft being routed for signatures.*

Ideally route the approved final agreement to:

    1. Department
    2. Unit Dean
    3. External Entity
    4. Provost and Executive Vice Chancellor -- (If using docusign please use these settings: Rebecca Smith, rbsmith3@alaska.edu, "Needs to Sign" Rebecca's initials by the UAF Provost's signature line. Then Anupma Prakash aprakash@alaska.edu, "Needs to Sign" for Provost's signature with a CC of the final copy to Rebecca Smith.)

      Signature image

Academic unit Point of contact Phone Email
College of Liberal Arts LaNora Tolman 474-5212 latolman@alaska.edu
College of Fisheries and Ocean Science Heather McLeod 474-7210 hlmcleod@alaska.edu
College of Engineering and Mines Diane Wallace 474-5457 dkwallace@alaska.edu
School of Management Amber Lammers 474-4622 allammers@alaska.edu
College of Natural Science & Mathematics Hild Peters 474-7941 hmpeters@alaska.edu
Cooperative Extension Sky Cook 474-5197 sncook@alaska.edu
Elmer E. Rasmuson Library Wendy Frandsen 474-7224 wlfrandsen@alaska.edu
UA Museum of the North Emilie Nelson 474-6443 eanelson2@alaska.edu
eCampus Donna Oyen 455-2073 dmhertzler@alaska.edu
College of Rural and Community Development Izzy Martinez 474-5860 ihmartinez@alaska.edu
Community and Technical College Izzy Martinez 474-5860 ihmartinez@alaska.edu
Summer Sessions Katie Tasky 474-1124 kmtasky@alaska.edu