File a report
In emergencies, call 911. For nonemergencies, call UAF Police Department dispatchers at 474-7721.
The Department of Equity and Compliance is open 8 a.m.-5 p.m., Mon.-Fri., and is not an emergency response office.
When the Department of Equity and Compliance (DE&C) receives a report of non-sexual or nongender-based discrimination, the director (ADA/504 Coordinator) will coordinate with staff to assess the report, and initiate a prompt, fair and impartial inquiry or investigation.
An informal resolution of the complaint is possible. However, if the complainant chooses or if the university believes it is necessary, the DE&C will conduct a formal investigation. If an investigator finds a violation of policy, the appropriate campus authority will consider discipline or sanction. The director will assist the complainant and others affected with interim measures or remedies as appropriate.
UAF Grievance Procedure Under ADA and Section 504 of the Rehabilitation Act of 1973
It is the policy of the University of Alaska Fairbanks (UAF) not to discriminate on the basis of disability as detailed in University of Alaska Board of Regents' Policy and University Regulations. UAF has adopted an internal grievance procedure providing for prompt and equitable resolution of complaints alleging discrimination.
- A grievance may be submitted to the ADA/504 coordinator (contact details below) for review. The grievance must be submitted in writing through the online discrimination report form, by email, mail or in-person. The grievance must include the name and address of the person filing the complaint, the issue/ action alleged to be discriminatory and the remedy or relief sought. If desired, a hard copy of the grievance form is available from UAF Equity and Compliance. Assistance submitting the grievance can be requested at (907) 474-7300.
- The ADA/504 Coordinator (or designee) will conduct an investigation of the complaint. This investigation may be informal, but it will be thorough, affording all involved persons an opportunity to submit information relevant to the complaint.
- The ADA/504 Coordinator will issue a written decision regarding the inquiry/investigation into the matter. The ADA/504 Coordinator will maintain the files and records relating to the complaints filed.
- The person filing the report may appeal the decision of the ADA/504 Coordinator in writing at firstname.lastname@example.org or submit the appeal document at 355 Duckering Building within 15 calendar days from the date of the ADA/504 Coordinator’s decision. A UA ADA/ 504 Professional shall issue a written decision in response to the appeal no later than 30 days after its filing.
- The availability and use of this grievance procedure does not prevent a person from filing a complaint of discrimination on the basis of disability with the US Department of Education, Office for Civil Rights.
- To the extent possible, privacy will be maintained throughout the investigation of a complaint of unlawful discrimination or harassment.
Report sexual or gender-based misconduct
When the Department of Equity and Compliance (DE&C) receives a report of sex or gender-based discrimination, the director (Title IX coordinator) will coordinate with investigators to assess the report for appropriate handling, then initiate a prompt, fair and impartial inquiry or investigation if warranted.
An informal resolution of the complaint is possible. However, if the complainant chooses or if the university believes it is necessary, the DE&C will conduct a formal investigation in the case there is a concern of safety for the campus community. If an investigator finds a violation of policy, the appropriate campus authority will consider discipline or sanction. The director (Title IX coordinator) will assist the complainant and others affected with interim measures or remedies as appropriate.
Some incidents may be crimes and should be reported to the UAF Police Department or other law enforcement agencies. This may initiate a criminal case that goes to the court system, where records are public and accusations must be proved beyond a reasonable doubt. Criminal and administrative cases can proceed simultaneously.
Other reporting options
Employee Conduct (nondiscriminatory behavior):
Student Conduct (nondiscriminatory behavior):
If you know of a student that is struggling in any capacity (e.g.: academics, personal, financial, etc.), please submit a report of concern to the UAF Student CARE Team. This team provides support to students through holistic intervention focused on a care centered approach.
The Center for Student Rights (CSRR) can assist students and faculty with conflict in the academic setting. CSRR can act as an intermediary between students, faculty members and the dean to facilitate resolutions.
- Protection of minors reporting procedure (for nonemergency concerns about treatment of a child)
- UA confidential hotline, online or toll-free 855-251-5719
Prohibited discrimination and harassment
Prohibited discrimination occurs when a person is treated badly or affected adversely based on that person's legally protected status.
Harassment is a form of discrimination. Prohibited harassment includes hostile or degrading verbal or physical conduct based on a person's legally protected status.
What does 'legally protected status' mean?
By law and policy, a person is legally protected against any discrimination that is based on specific characteristics.
At UAF, characteristics that trigger legal protection include race, religion, color, national origin, citizenship, age, sex, physical or mental disability, veteran status, marital status or changes in it, pregnancy, childbirth or related medical conditions, parenthood, sexual orientation, gender identity, political affiliation or belief, and genetic information.
- All UAF employees have a right to a workplace that is free of discrimination and unlawful harassment.
- If you believe this right has been violated, you have the right to contact the Department of Equity and Compliance and file a complaint of discrimination.
- Reporting discrimination is a federally protected right. If you are treated differently after you oppose discrimination, file a complaint of discrimination or participate in a discrimination investigation, you have the right to file a complaint of retaliation.
- Appropriate conduct is a condition of employment. If you violate another's civil rights, you can be subjected to disciplinary action.
- If you are subjected to harassment or a hostile environment, you must take reasonable care to report it to a manager, a human resources official or to the Department of Equity and Compliance.
- UAF employees having knowledge of sexual misconduct (especially involving students) must immediately report all incidents to the appropriate authorities.