Protection of minors
The University of Alaska Fairbanks (UAF), as part of its mission, promotes and engages in many programs, events, and activities that involve minors throughout all of its campuses. Minors’ protection and safety is of the highest priority for UAF and its departments. The purpose of this policy is to protect minors engaged in programs, events, and activities provided or endorsed by UAF.
- Board of Regents Protection of Minors Policy (Last Updated August 2017)
- UAF Protection of Minors Policy (Last Updated May 2020)
- Chaperone Guidelines for UA Activities
- Guidelines for Minors in the Workplace at UA
- Social Media and Virtual Platform Guidelines (will be added in the near future - please contact Protection of Minors Manager for current guidance)
- Guidelines for Minors in UAF Residential Facilities (will be added in the near future - please contact Protection of Minors Manager for current guidance)
UAF Mandated Reporters includes those persons in the definition below associated with the state of Alaska Statutes and the UA regulations that apply, and the following:
- UAF Chancellor
- Provost and Vice Provost
- UAF Vice and Associate Vice Chancellors,
- Campus Directors
- Title IX Coordinator and Investigators
- Authorized Adults
- Protection of Minors Committee Members
- Director of the Office of Rights, Compliance and Accountability
- Human Resources Director and Consultant
Mandated Reporters are defined by that state of Alaska in AS 47.17.020 as: (a) . . . persons who, in the performance of their occupational duties, their appointed duties under (8) of this subsection, or their volunteer duties under (9) of this subsection, have reasonable cause to suspect that a child has suffered harm as a result of child abuse or neglect shall immediately report the harm to the nearest office of the department:
- practitioners of the healing arts;
- school teachers and school administrative staff members, including athletic coaches, of public and private schools;
- peace officers and officers of the Department of Corrections;
- administrative officers of institutions;
- child care providers;
- paid employees of domestic violence and sexual assault programs, and crisis intervention and prevention programs as defined in AS 18.66.990;
- paid employees of an organization that provides counseling or treatment to individuals seeking to control their use of drugs or alcohol;
- members of a child fatality review team established under AS 12.65.015(e) or 12.65.120 or the multidisciplinary child protection team created under AS 47.14.300; and
- volunteers who interact with children in a public or private school for more than four hours a week.
UA R09.12.030.F also includes persons who process or produce visual or printed matter, either privately or commercially; and members of a child fatality review team or the multidisciplinary child protection team.
IF YOU BELIEVE A MINOR IS IN IMMINENT PHYSICAL DANGER, REPORT TO 911 IMMEDIATELY
- Believe, suspect or recognize a physical danger or hazard, an inappropriate relationship between and minor and any individual;
- Observe inappropriate conduct between minors;
- Believe that a minor is in danger of exploitation;
- Have heard a minor disclose abuse
REPORT THE INCIDENT IMMEDIATELY TO
- UAF Police Department; AND
- Your direct supervisor; OR
- UAF Protection of Minors Manager or other Environmental, Health, Safety and Risk Management representative OR
- Title IX OR
- UAF Human Resources, 450-8200 OR
- Vice-Chancellor or Associate Vice Chancellor of your department
IF YOU ARE A MANDATED REPORTER YOU MUST REPORT TO THE OFFICE OF CHILDREN'S SERVICES ON-LINE OR BY PHONE AT 1-800-478-4444
Minors seeking employment, mentorships, or internships through UAF have the same rights to protection as those participating in other youth programming. Therefore, these activities need to be registered as a session with the University of Alaska through the Ideal-Logic compliance and registration platform. Ideal-Logic will ensure all requirements are met, both for the session itself and for the authorized adults participating in the session. The resources section on the Ideal-Logic home page will provide guidance on what information is needed to successfully register a session.
Any public event which may be attended by minors does not need to be registered if there is a reasonable expectation of supervision by a parent or legal guardian. To meet this requirement, advertise the event or activity with the following language: “Persons under the age of 18 who are attending this event [or activity] should be accompanied by a parent or guardian for the duration of their time at the event [or activity].”
All youth programming (UAF-sponsored, UAF in conjunction with a third party, or third party on UAF property) needs to be registered with the University of Alaska through the Ideal-Logic compliance and registration platform. Ideal-Logic will ensure all requirements are met, both for the session itself and for the authorized adults participating in the session. The resources section on the Ideal-Logic home page will provide guidance on what information is needed to successfully register a session.
Dual enrollment programs should be registered in Ideal-Logic as an annual session by the program director or coordinator. Those from these sessions who need to meet authorized adult criteria are those running the program who will have regular one-on-one contact with minors. Faculty members teaching courses are exempt from needing to be an authorized adult unless engaging with minors in the program outside of academic course activities.
A K-12 field trip to a UAF campus or property meeting the following criteria do not need to be registered under Protection of Minors policy:
- Sponsored by a K-12 school;
- Chaperoned by K-12 staff or volunteers screened by the school (district);
- Meets the K-12 school’s required supervision ratio of minors to adults;
- Held within the typical school day;
- Transportation provided in accordance with the K-12 school’s practices;
- and not involving overnight travel.
UAF events and activities involving minors are covered under the University of Alaska’s insurance policy.
Third parties must provide proof of abuse and/or molestation insurance and list UAF as additional insured. Normally this is a rider on your general liability insurance - contact your insurance agent for information. If you are unable to secure this insurance, UA does provide an option for a short-term event: Tenant Users Liability Insurance Policy (TULIP).
This content may be disturbing to some and includes themes and discussions about child abuse and neglect, sexual abuse and assault, and other areas of trauma. We encourage you to prepare yourself emotionally beforehand. If you believe that you will find the training or discussions to be traumatizing, please contact your supervisor or departmental leadership.
All employees who do not work directly with minors must complete the Protection of Minors for Non-Authorized Adults training and quiz through the Environmental Health Safety and Risk Management (EHSRM) website. This includes those employees who are designated Mandatory Reporters based on their university role.
The training is located under "Other Required Training for All Employees" and is titled "Protection of Minors Training for Non-Authorized Adults". Training must be completed within 30 days of hire.
All employees who will have care and control of minors in the course of their job must complete the Protection of Minors for Authorized Adults training and quiz through the Environmental Health Safety and Risk Management (EHSRM) website
The training is located under "Other Required Training for All Employees" and is titled "Protection of Minors Training for Authorized Adults". Training must be completed within 30 days of hire.