UAF provides reasonable accommodation to employees, visitors, or job applicants with a medical condition, disability or on the basis of religion, unless doing so would cause significant difficulty or expense. A reasonable accommodation is any change in the work environment (or in the way things are usually done) to help a person with a disability apply for a job, perform the duties of a job, or enjoy the benefits and privileges of employment.
Examples of reasonable accommodations may include but are not limited to: travel adjustments, ergonomic evaluations, service animals, larger monitors, seating and/or desk furniture modifications, leave or work schedule/shift adjustments, qualified interpreters, etc. Pregnancy and parenting adjustments may also be handled as an accommodation under Title IX and/or ADA.
UAF Grievance Procedure Under ADA and Section 504 of the Rehabilitation Act of 1973
355 Duckering Building
Fairbanks, AK 99775
It is the policy of University of Alaska Fairbanks (UAF) not to discriminate on the basis of disability. UAF has adopted an internal grievance procedure providing for prompt and equitable resolution of complaints alleging any action prohibited by Section 504 of the Rehabilitation Act of 1973, as amended, and the Americans with Disabilities Act of 1990 (ADA). Section 504 and the ADA prohibit discrimination on the basis of disability in any program or activity receiving Federal financial assistance.
- Grievances may be submitted to the coordinator through the online reporting form by completing the UAF discrimination report form, containing the name and address of the person filing it. The complaint must state the problem or action alleged to be discriminatory and the remedy or relief sought. If desired, a hard copy of the grievance form is available from UAF Equity and Compliance.
- The ADA/504 Coordinator (or designee) will conduct an investigation of the complaint. This investigation may be informal, but it will be thorough, affording all involved persons an opportunity to submit information relevant to the complaint.
- The ADA/504 Coordinator will issue a written decision regarding the inquiry/investigation into the matter. The ADA/504 Coordinator will maintain the files and records relating to the complaints filed.
- The person filing the report may appeal the decision of the ADA/504 Coordinator in writing at firstname.lastname@example.org or submit the appeal document at 355 Duckering Building within 15 calendar days from the date of the ADA/504 Coordinator’s decision. A UA ADA/ 504 Professional shall issue a written decision in response to the appeal no later than 30 days after its filing.
- The availability and use of this grievance procedure does not prevent a person from filing a complaint of discrimination on the basis of disability with the US Department of Education, Office for Civil Rights.
- To the extent possible, privacy will be maintained throughout the investigation of a complaint of unlawful discrimination or harassment.
Request an accommodation
This means we provide a variety of accommodations, which may include acquiring or modifying equipment, providing flexible leave or modifying work schedules, or providing qualified readers or interpreters.
Accommodations for employees and community members, and also students seeking pregnancy-related accommodations, are handled by the Department of Equity and Compliance.
Student academic and pregnancy-related accommodation requests are handled by UAF's Disability Services. At UAF Disability Services, the goal is to provide UAF students with access to academic classes and course materials through an interactive accommodation process.
UAF welcomes individuals and their animals to access land owned by the university in a safe and respectful manner that complies with university rules and regulations. Animals must behave in a way that does not cause disruption or damage to the property or other users. Clean-up of any waste material is expected immediately.
Animals, except for service animals, are not permitted in UAF buildings without prior approval or permission as an accommodation for a documented disability. Students requiring this accommodation should work with Disability Services; employees and members of the public should work with the Department of Equity and Compliance. All individuals bringing animals onto University property are subject to UAF’s Animals in University Buildings and on University Property Policy.
Employees wishing to bring a service animal into the workplace, must request approval through the ADA process prior to bringing the service animal to work.
Medical documents related to accommodations must be kept confidential. They will be sealed and maintained in secure storage separate from personnel files. Supervisors may not disclose that an employee is receiving a reasonable accommodation, because this usually amounts to a disclosure that the individual has a disability. If a co-worker enquires about what is perceived to be "special" treatment, point out that many workplace issues are personal, and that it is UAF's policy to assist any employee encountering difficulties and to respect employee privacy.
UAF recognizes and supports the standards set forth in Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 and the ADA Amendments Act of 2008, and the International Code Council and American National Standards Institute's guidance on accessibility of buildings for people with disabilities (ICC/ANSI A117.1). Here is an online map of restrooms that are gender-inclusive and comply with the Americans with Disabilities Act, as well as lactation rooms and diaper-changing stations.
Report an accessibility barrier
Reports from employees and community members go to the Department of Equity and Compliance's ADA/504 coordinator and others on campus.
The coordinator will oversee any needed changes in behavior, practice or treatment.
The Division of Design and Construction in UAF Facilities Services will direct the removal of physical barriers.
UAF's ADA/504 coordinator is responsible for monitoring compliance with Section 504 of the Rehabilitation Act and titles II and III of the Americans with Disabilities Act, as well as state civil rights requirements regarding discrimination and harassment based on disability. The 504 coordinator oversees UAF and the UA system’s prevention and education efforts; implements the institution's complaint procedures; responds to reports and complaints; conducts inquiries and investigations; identifies and addresses patterns; and assesses effects on the campus climate so UAF can address issues that affect the wider campus community. To report an incident, you can contact the coordinator directly or submit it online.
UAF's Title IX coordinator has primary responsibility for coordinating efforts to comply with and carry out UA's responsibilities under Title IX, which prohibits sex discrimination in all the operations of UA, as well as retaliation for the purpose of interfering with any right or privilege secured by Title IX. The Title IX coordinator oversees UAF and the UA system's prevention and education efforts; responds to reports and complaints; conducts inquiries and investigations; identifies and addresses patterns; and assesses effects on the campus climate so UAF can address issues that affect the wider campus community. To report an incident, you can contact the coordinator directly or submit it online.