Driving & Travel

Driving University Vehicles or on University Business

The driver must meet the following qualifications:

  • Must be at least 21 years old
  • Must have a minimum of 3 years licensed driving experience
  • Be in compliance with licensing and insurance requirements
  • Have not been convicted within the last three years for:
    • Two or more moving violations
    • Two or more at fault accidents
    • Driving under the influence of alcohol or drugs
    • A pattern of moving violations or reckless driving behavior which is demonstrated by the accumulation of more than five points1 against their drivers’ license
  • Must complete Driver’s Safety Training on EHSRM website 

For employees under the following circumstances:

  • Driving on UA business is required by the official job description 
  • A UA vehicle has been assigned for their use
  • Where a CDL license is required for UA work
  • Drivers who will be required to drive for a period exceeding 14 (fourteen) consecutive days
  • For long distance travel (greater than 50 miles one way)
  • Drivers who will transport groups, students, minors, and/or other non-UA affiliated persons

Submit the following documents to the Risk Manager annually:

For employees for whom driving on UA business is required on an occasional basis, submit the following documents to the Risk Manager annually:

If the driver does not meet the basic qualifications for Authorized Driver status (i.e. under 21 years of age,  less than 3 years of driving experience, etc.) contact Risk Manager.

All cited requirements are in accordance with the UA Transportation Safety Guide and applicable UAF, UA, and BoR policies and regulations.

 

The student driver must meet the following qualifications:

  • Must be at least 21 years old
  • Must have a minimum of 3 years licensed driving experience
  • Be in compliance with licensing and insurance requirements
  • Have not been convicted within the last three years for:
    • Two or more moving violations
    • Two or more at fault accidents
    • Driving under the influence of alcohol or drugs
    • A pattern of moving violations or reckless driving behavior which is demonstrated by the accumulation of more than five points1 against their drivers’ license
  • Must complete Driver’s Safety Training on EHSRM website 

Submit the following documents to the Risk Manager:

If the driver does not meet the basic qualifications for Authorized Driver status (i.e. under 21 years of age,  less than 3 years of driving experience, etc.) contact Risk Manager.

All cited requirements are in accordance with the UA Transportation Safety Guide and applicable UAF, UA, and BoR policies and regulations.

The volunteer driver must meet the following qualifications:

  • Must be at least 21 years old
  • Must have a minimum of 3 years licensed driving experience
  • Be in compliance with licensing and insurance requirements
  • Have not been convicted within the last three years for:
    • Two or more moving violations
    • Two or more at fault accidents
    • Driving under the influence of alcohol or drugs
    • A pattern of moving violations or reckless driving behavior which is demonstrated by the accumulation of more than five points1 against their drivers’ license
  • Must complete Driver’s Safety Training on EHSRM website 

Submit the following documents to the Risk Manager:

If the driver does not meet the basic qualifications for Authorized Driver status (i.e. under 21 years of age,  less than 3 years of driving experience, etc.) contact Risk Manager.

All cited requirements are in accordance with the UA Transportation Safety Guide and applicable UAF, UA, and BoR policies and regulations.

The non-affiliated driver must meet the following qualifications:

  • Must be at least 21 years old
  • Must have a minimum of 3 years licensed driving experience
  • Be in compliance with licensing and insurance requirements
  • Have not been convicted within the last three years for:
    • Two or more moving violations
    • Two or more at fault accidents
    • Driving under the influence of alcohol or drugs
    • A pattern of moving violations or reckless driving behavior which is demonstrated by the accumulation of more than five points1 against their drivers’ license
  • Must complete Driver’s Safety Training on EHSRM website 

Submit the following documents to the Risk Manager:

If the driver does not meet the basic qualifications for Authorized Driver status (i.e. under 21 years of age,  less than 3 years of driving experience, etc.) contact Risk Manager.

All cited requirements are in accordance with the UA Transportation Safety Guide and applicable UAF, UA, and BoR policies and regulations.

This is ONLY for driving GROUPS of minors for UA business purposes in a UA vehicle. It is not acceptable at any time to drive alone in a vehicle with a minor.

The driver must meet all qualifications for the type of driver (i.e. employee, student, volunteer, etc.) they are - listed above.

Submit the following documents to the Risk Manager:

Additional documents required depending on status:

If the driver does not meet the basic qualifications for Authorized Driver status (i.e. under 21 years of age,  less than 3 years of driving experience, etc.) contact Risk Manager.

All cited requirements are in accordance with the UA Transportation Safety Guide and applicable UAF, UA, and BoR policies and regulations.

 

Board of Regents regulation R05.020.060 requires prior approval for "use of boat, snowmobile, all-terrain vehicle (ATV), motorcycle, private aircraft, or other non-conventional modes of transportation." EHSRM is the designee for this approval. Likewise, UAF Policy 05.04.020 prohibits the use of off-road vehicles on campus unless specifically authorized.

To make this process as easy as possible, please fill out the Modes of Transportation form (PDF) and email it to the UAF Risk Manager with any substantiating documents and proof of training for review and determination of approval.

For use of a privately owned air or watercraft, submit the following completed documents in addition to the Modes of Transportation form, to the UAF Risk Manager for review and routing to SW Risk: 

Private Aircraft Agreement (PDF)
Private Watercraft Agreement (PDF)

 


TRAVEL 


For field Research trips please see the Safety Department's website for training and information

If traveling remotely for activities other than research, please fill out the form below and route it to the Risk Manager for review.

Remote Travel Emergency Plan (PDF)

 

Foreign Travel - Staff/Faculty

NEW TRAVEL ADVISORY PROGRAM
On January 10, 2017, the Department of State released its new Travel Advisory Program. The primary focus of the new plan is to revamp the Consular Information Program which is the department’s cornerstone in keeping U.S. citizens safe while they travel or live abroad. You can find additional information here and look under the Ts for Travel Advisory Program.

ASSISTANCE AND INSURANCE COVERAGE
Employees traveling internationally have access to AIG's pretravel planning assistance. Here you have access to immunizations, legal services, medical assistance and evacuation and repatriation information. Go to: AIG (PDF) to see what coverage and assistance you have available to you.

Passport copies should be left with your PI or stateside UAF department contact

Register your travel with the STEP (Smart Travel Enrollment Program)

Foreign Travel - Students

For short-term travel: 

For study abroad:

For situations and circumstances not covered here, consult Risk Manager at ephugheshageman@alaska.edu or (907) 474-6015.