Awareness Training (PDF) and Policy and Reporting Training is required for everyone. Currently we are using United Educators as a resource for awareness training while the policy and reporting training is through Google Drive. (Policy Section 5.4)
The awareness training for employees and volunteers that do not work with minors is approximately 10 minutes long and is currently a one-time training. While the awareness training for employees and volunteers that work directly with minors will have a longer training and will need to repeat the training annually.
The University of Alaska Fairbanks (UAF), as part of its mission, promotes and engages in many programs, events and activities that involve Minors throughout all of its campuses. Protection and safety of Minors is of the highest priority for UAF and its departments. The purpose of this policy is to provide protection of Minors engaged in programs, events and activities provided or endorsed by UAF.
CODE OF CONDUCT
Per BOR regulation R09.12, all authorized and supervised adults must sign a code of conduct annually. This is now available here. Please keep the signed copy with your other documents associated with your camp, activity or event. The document must be available for 3 years.
STATEWIDE POM REGULATIONS
The University of Alaska President adopted Regulation Part IX - Student Affairs, Chapter 09.12 Protection of Minors July 2017. A copy is provided in the right column. UAF will be working to update their protection of minors' policy to include changes in the new regulation that are not currently included. The update will go through Faculty Senate, Staff Council, and Student Council prior to being approved by the Chancellor. Per BOR regulation R09.12, all authorized and supervised adults must sign a code of conduct annually. This is now available here. Please keep the signed copy with your other documents associated with your camp, activity or event. The document must be available for 3 years. Some of the major changes include:
- A requirement for employees that work with minors and are considered authorized adults to complete annual awareness training.
- A more precise requirement for contractors hired by the University that have more than incidental contact with minors and entities that use/rent UA facilities and have minors associated with this rental.
- A requirement to sign Code of Behavior annually.
- When hired be interviewed using behaviorally based questions.
Please click here (PDF) for guidance on how and to whom to report.
There are requirements if you choose to bring your child (age 12 and under) on research trips. The policy does require that you bring a separate caregiver (this cannot be research staff) for the child so that you may continue to do your work. In addition a release of liability form must be signed prior to travel arrangements being made. EHSRM will review the trip for any additional requirements regarding traveling with a child. (Policy Section 5.5)
Any family member accompanying a UAF employee during travel must fill out a release form (PDF).
1. Notifying EHSRM as soon as possible is the first step.
For UAF sponsored events, you will use the UAF events form: http://facilities.alaska.edu/uaf/events/eventform.cfm.
For UAF programs, classes or activities, including Summer Sessions, contact should be made directly to EHSRM (474-6164 or 474-5487).
2. Completing the Awareness Training (PDF) is your next step.
3. You, your staff and volunteers may also need background checks.
EHSRM will contact you and discuss additional requirements when they receive your registration. (Policy Section 5.2 and 5.3)
If you work directly with minors for your job at UAF you may need a background check if: you are alone with minors or they are under your care, custody or control. (Policy Section 3.0 and 5.3)
If you have been doing these tasks in the past and have not had a background check, you will need to have one completed before you continue your work with minors. Background checks must be completed every three years.
Background checks will be administered through Human Resources using the provided form (PDF). Payment of the check is the responsibility of the department. (Policy Section 5.3)
If the volunteer works with minors, they will need to take the awareness and policy and reporting training and may need to have a background check. Each request will be reviewed by EHSRM. Go to the volunteer website for more information.
- Protection of Minors Policy (PDF)
- Background Check Form (PDF)
- UA BOR Protection of Minors Regulations
- Code of Conduct Form (PDF)
When completing the background check, please let HR know what activity the background check is for and whether they are minors involved.
- Camps – For Minors (PDF)
- Chaperone Guidelines for UA Events (PDF)
- Minors in the Workplace - Guidelines (PDF)
- Minors in UA Programs – A Checklist (PDF)
- POM Parental Handout (PDF)
- POM Parental Handout (Fillable) (PDF)