Services

Making Department's Directory Updates

How to Update a Department's Directory Listing (people.alaska.edu)

People enables searching for people and departments by name, email address, phone number, or UA Username. To get started, open your browser to UA People Directory Search.

Step 1: Log in using the link at the top right of the page.

UA People Directory page with log in circled at top right.

Step 2: Navigate to the department page you have been assigned an editing delegate for. Select the green Edit button at the bottom of the listing.

UA Directory search results page with green edit button circled at the bottom of the listing.

Step 3: You will be brought to a page with multiple text boxes and menus to make any necessary changes. Once you have made the necessary changes, select the green Preview button at the bottom.

Edit page for a UA Directory listing with editable text boxes and menus. Two green buttons, Preview and Exit are at the bottom of the page, and Preview is circled.

Step 4: Review the changes you have made. Additions to the information will be shown as green text, whereas removed information will be shown as red text with a strikethrough. If you are satisfied with the changes, select the green Commit button at the bottom. Otherwise, click Edit to make additional corrections.

  Note: Once you have committed the desired changes, yourself as well as the listed manager will be notified via email.

Preview changes page with green text circled on the right as added information, red text circled on the left with a strikethrough as removed information. The three green buttons on the bottom are Edit, Commit, and Exit. Commit is circled.

How to Edit Delegates

Staff & Faculty that are set as managers or edit delegates are able to update departmental listings. 

Department managers/directors are able to request the assignment of edit delegates for a department. To do so, the department director/manager will need to send an email to helpdesk@alaska.edu with the name and username of the requested delegate.

Edit delegates must be a current member of the department they are being assigned to.

Current edit delegates are able to assign new delegates as needed.

Step 1: Navigate to the department editing page as covered in the section above. Locate the Department edit delegate section as shown below.

Department edit page with the Department delegate edit section circled. An Add value button is below all of the text boxes.

Step 2: Select the + Add value button which will bring up a new text box.

Text boxes with example UA usernames and one empty box at the bottom.

Step 3: Enter in the username for the desired edit delegate and select the green Preview button.

Department edit delegate menu with text example in text box circled at top. Green buttons Preview and Exit are at bottom of page with Preview circled.

Step 4: Once you have confirmed that the desired user has been added, select the green Commit button to complete the changes.

Preview changes menu with test username circled at right. Below it are three green buttons Edit, Commit, and Exit, and Commit is circled.

If you are experiencing issues updating directory information, please contact the NTS Service Desk at (907) 450-8300 or helpdesk@alaska.edu.