Contract letter templates
All graduate assistantship letters must be routed through the NextGen platform. If a letter has been processed in NextGen and requires changes, please use the templates listed below as a change request to HR.
- AY 23-24: Graduate Assistantship Offer Letter Form (NextGen)
(*As a reminder, Summer 2023 contract letters should still be submitted through the current year's AY 22-23 Contract Form.*)
- AY 22-23: Graduate Assistantship Offer Letter Form (NextGen)
- Teaching Assistantship - Not Work Study (WORD)
- Research Assistantship - Not Work Study (WORD)
- Research OR Teaching Assistantship - Work Study (WORD)
Immigration requirements contain very strict rules regarding students working past their program completion date and working over 20 hours a week.
The program completion rules may impact the student's ability to finish out their job duties in their final semester. As such, it is critical that the department issuing the assistantship is familiar with these requirements and is prepared to find a substitute for the RA or TA in the event that the student's program completion date falls before their contract letter end date.
Exceeding 20 hours per week is not allowed under ANY circumstances (even during midterms or finals). The impact of being out of compliance could be catastrophic for the student, so please take this into consideration when assigning work.
Questions about immigration compliance should be directed to Reija Shnoro in the Office of International Student and Scholar Services.