The student must submit the Defense Approval Form by email to the Graduate Studies Coordinator (firstname.lastname@example.org) and the department administrative assistant (email@example.com) at least 3 weeks in advance of the scheduled defense. The information will be shared with students, faculty and department webpage and social media managers for public advertising. This process ensures that all faculty and students are aware of the upcoming defense. Students must also create and post flyers to advertise the event (the departmental administrative assistant can provide students access to the photocopier). The flyer should include the presentation title, abstract, as well as the date, time, and location of the defense. If the defense will be held online in Zoom, the zoom link should not be advertised publicly (to avoid zoom-bombing), but rather members of the public should be advised regarding who to contact (name and email address) to obtain a Zoom join link and passcode. Students are encouraged to share a pdf file of their flyer with the Graduate Studies Coordinator and department administrative assistant at the same time as they submit the Defense Approval Form. Students are required to advertise a minimum of 2 weeks in advance of the defense. If the process is not followed, the student WILL NOT be allowed to defend and the defense will be postponed until the advertising requirement has been met.