UAF logo


Butrovich Building


Building name: Butrovich Building

Date EAP Adopted: November 01, 2011

Date EAP Revised: February 27, 2023

EAP Prepared by: Rebecca Catlin

As a building occupant, you should be familiar with your building's Emergency Action Plan (EAP). Read it carefully. If you have any questions consult your supervisor or the Office of Emergency Management (OEM), at 907-474-5284,, or visit the website at

Keep the following in mind as you read through the EAP.

  • Understand evacuation routes, exit points, and where to report for roll call after evacuating the building.
  • Know when and how to evacuate the building.
  • Note locations of emergency supplies and materials that may be needed in an emergency (i.e. pull alarms and first aid kits).
  • Know proper procedures for notifying emergency responders about an emergency in the building or work area.
  • Identify key personnel and additional responsibilities (i.e. roll-takers).
  • Understand fire hazards.
  • Minimize potential exposure to hazardous materials or processes in and around the work area.
  • Understand the means of protecting yourself in the event of an emergency (i.e.shelter in place and 'run-hide-fight').

Table of Contents

I. Department and Building Information ............................. 3
Building name
Building coordinator
Employee accountability and procedures after evacuation
Critical operations found in the building
Medical and rescue duties


II. Emergency Procedures ............................................ 6
Immediate emergency notification
Emergency notification procedures
Evacuation procedures
Fire procedures


III. Emergency Preparedness ......................................... 9
Training and documentation


IV. Acknowledgment ........................................... 9



I. Department and Building Information

General Building Information

Building name: Butrovich Building

Building address: 2025 Yukon Drive

Building coordinator: Rebecca Catlin

Building coordinator telephone number: 907-450-8026

Description of building: The 93,000-square-foot John Butrovich building has two main floors and a basement.

Departments in the building: The building has the University of Alaska’s statewide administration and the University of Alaska Data Center.


Emergency Assembly Locations:

Inside assembly location: N/A

Outside assembly location: All building occupants should assemble in the west end of the Museum (inside or out). If the Museum is considered unsafe to use as an evacuation point, the alternative evacuation point will be the Akasofu foyer.

Roll-takers, Supervisors, or Floor Managers

Derek Ward 907-450-8366,

1st Floor:
Steve Meckel, 907-450-8338,
Jeannette Okinczyc, 907-474-5347,

2nd Floor:
Rebecca Catlinl, 907-450-8026,
Monique Musick, 907-450-8103,


II. Emergency Procedures

In the event of an emergency contact the emergency dispatch center by dialing 911 from any university phone. All campus phones and payphones have 911 access. Emergency phones are marked with blue lights and are located around campus.

Non-Emergency Phone Numbers:

UAF OEM: 907-474-5284

UAF Fire:

UAF Police: 907-474-7721
(Rural Campus students refer to local municipal police and fire department information.)

UAF Facilities Services: 907-474-7000

EHSRM: 907-474-5413

UAF Emergency news and information about events affecting normal UAF operations:

Recorded hotline: 907-474-7823


Emergency Notification Procedures:

When you call 911 from a campus location to request emergency assistance, you will be connected to the Emergency Dispatch Center. Call from a safe location and remember to:

  • Stay calm
  • Be prepared to answer the following questions:
    • Where is the emergency located? (be specific)
    • What is the emergency? (fire, medical, hazardous materials, etc.)
    • How did it happen?
    • Who are you? (your name and contact number)
  • Gather any information that may be useful for the emergency responder. (i.e. are there any injuries involved?)
  • Do NOT hang up until instructed to do so by the dispatcher.

Evacuation Procedures:

All building occupants are required to evacuate the building when the fire alarm sounds. Immediately exit the building from your locations and move quickly to the emergency assembly locations.

Evacuating the Building:

  • Stay calm: do not rush or panic.
  • Gather personal belongings if it is safe to do so. (Reminder: take prescription medications out with you if at all possible; it may be hours before you are allowed back in the building).
  • Immediately evacuate the building using the nearest exit (or alternate exit if it is blocked).
  • Do NOT use elevators, if the building has elevators.
  • Wait for and follow directions given by emergency responders.
  • Go to the emergency assembly location.
  • Do not leave the assembly area until your status is reported to your supervisor, roll-taker, or other designee.
  • Do NOT reenter the building or work area until you have been instructed to do so by the emergency responders.

Your Emergency Responsibilities

  • Stay at your desk
    • In the event of a minor disturbance (medical emergency, power outage, etc.) there is no need to leave your work area or building
  • Shelter in place
    • There are a few occasions or events that would cause personnel to shelter in place during an emergency. For example, the release of a hazardous chemical may require students, staff, and faculty to remain in place and take measures to protect themselves. All personnel should know the proper precautions and measures to take in such an event.
    • If you must 'Shelter in Place' Go inside. Close and lock all doors and windows. Shut off any heating or cooling systems and close fireplace dampers. Gather people and pets in your shelter room and seal windows, doors, and vents. You can refer to UAF on Alert ( for further instructions and an “all clear” order.
  • Evacuate
    • If the evacuation/fire alarm goes off, you are required by law to leave the building. Please grab your personal belongings, if it is safe to do so, and go to the emergency assembly area.

Accountability Procedures After Evacuation:

In the event of a fire emergency signaled by the building alarm system, all occupants will promptly exit the building by the nearest exit. Once clear of the building, all occupants will go to the designated emergency assembly location and immediately report to the roll-taker, supervisor, floor manager, or other designee. Roll-takers or the identified designees are responsible for accounting for each employee assigned to that designated emergency assembly location and will conduct a headcount. Every building occupant is responsible for reporting to the designated roll-taker or designee so an accurate head count can be made. The roll-taker or designee will report accountability to the on-scene incident commander and/or the UAF incident management team at the Emergency Operations Center.

Critical Operation Found in Building

This will include information about critical operations that would require an employee to remain in the building during an emergency. Please note: the function an individual performs during an emergency MUST be a CRITICAL operation and must be clearly identified between the supervisor and the employee.

Employee name: Derek Ward, Data Center Manager
Location (room number where the employee will be during the emergency): Basement
Telephone number (room where the employee will be during the emergency): 907-450-8366 or 907-450-8370
Critical operation: Ensure safety and security of the Data Center and basement areas:

  • Locate alarming smoke detector zone on the control panel
  • Survey the basement floor area for personnel
  • Inspect Data Center equipment to ensure it is not involved in incident
  • Evacuate to the assembly point
  • Report to First Responder or Butrovich Emergency Floor Manager

Responsibilities of the Butrovich Emergency Floor Managers:

  • Pick up a charged, hand-held radio assigned for emergency evacuations, and the department accountability roll sheets. Put on the Emergency Floor Manager vest.
  • Advise building personnel to evacuate via the nearest exit to the designated evacuation area, unless smoke or fire is smelled or observed. If smoke or fire are present, floor manager should evacuate to the nearest exit and their direct evacuees to the designated evacuation area.
  • When outside the building, continue directing evacuees to the designated evacuation area.
  • When there are at least two Butrovich Emergency Floor Managers directing evacuees outside the building, determine who will stay to interface with the first responders, and who will go to the assembly point. The individuals going to the assembly point shall position themselves by the Museum west side doors or Akasofu foyer. One person staying at the Butrovich building shall contact the campus shuttle dispatch at 907-474-7433 to stop shuttle service. When a building all-clear has been given by the First Responders, the same person will call the shuttle service to let them know to restart bus service.
  • At the designated evacuation site, Department Heads or their designees shall report to Emergency Floor Managers the status of potential missing personnel.
  • Use radios to coordinate with the other Emergency Floor Managers present at the designated evacuation site and make certain all departments have reported in. Give the list of missing persons with locations to the first responders.
  • When the First Responders clear the building, use the hand-held radios to coordinate an “all clear” message that it is safe to return to Butrovich.

Emergency Information:

  • Posted evacuation diagrams, including routes and fire alarm pull stations, are located at the base of stairways, elevator landings, and inside public doors.
  • Map of building Emergency Assembly Area:

Medical and Rescue Duties

University Fire Department has been designated to perform all medical and rescue duties.

No Butrovich Building employees have been assigned medical or rescue duties specific to emergency situations

Automated External Defibrillator (AED) Information:

An AED is a portable device that checks the heart rhythm and sends an electric shock to the heart to try and restore a normal rhythm.

Location(s) of the Automated External Defibrillator (AED): On the first floor, on the east end of the building, in the hallway, next to the Suite 106 entrance.

Alertus Beacon Information:

Alertus Beacons and computer desktop pop-up notifications flash and sound to capture the attention of building occupants at a distance, and display a custom message from University Dispatch about the nature of the emergency and the appropriate response.

Location(s) of the Alertus Beacon: On the first floor, in the main hallway, there are beacons on the east and west end of the buildings and, in suite 103, there is a beacon with an integrated text-to-speech audio speaker. On the second floor, there is a beacon in the main hallway, in the middle part of the building.

Building Alarm Information:

All buildings are equipped with an alarm system to alert occupants of the detection of fire and/or smoke. There are also unique alarm systems in some buildings that will alert employees and occupants of a hazardous situation.


III. Emergency Preparedness


Training is an integral part of safety awareness. All employees and students should be trained on the Emergency Action Plan (EAP). Each occupant should become familiar with the EAP, know evacuation routes and assembly areas, and attend training(s) given by the building coordinator. As a supplement to the training, information is posted in the buildings to ensure all occupants and guests can safely exit during an emergency.


Drills: Each building and department should designate a method to practice evacuation procedures to ensure that all building occupants are accounted for in case of an emergency. This should include rehearsing evacuation methods for both inside and outside emergency assembly locations.

Additional information (if any provided)





I have read the EAP and know what to do during a building emergency.

Name: ______________________________________________________

Signature: _____________________________ Date: ________________

UAID#: ________________________________