Comparison: Digital Signatures & Approvals - Tool Options

Used when a PDF needs to be routed for signatures and approvals. Ideal for documents that are not reused, but are one-off unique items, such as memos.

Create and manage web forms to automate the process for electronically-signing and submitting common paper forms. For a small fee convert PDFs into a Dynamic Form. 

This tool allows Google users to create surveys, quizzes, and forms for collecting data and feedback from users in and out of the Google Workspace.

An IT and project portfolio management tool designed to help organizations manage IT services, projects, and workflows.

Focused on electronic signatures and managing document workflows.

Focused on data collection and creating interactive forms that adapt based on user responses.

Focused on an easy-to-use platform for creating forms and collecting data, facilitating various data collection and feedback tasks.

Focused on streamlining IT service and project management processes, enhancing efficiency, accountability, and service delivery.

Signing contracts, approving documents, completing forms that require signatures (e.g., HR documents, sales contracts)

HR and Academic Forms that require an electronic signature. Surveys, application forms (e.g., job applications, school admissions), customer feedback forms, dynamic questionnaires that change based on previous answers

Simple surveys and polls, quizzes and tests, event registrations, order forms, and feedback forms

IT service management ticketing system. For managing project timelines, resources, and tasks; IT change requests and processes; tracking IT assets and inventory; managing and resolving IT incidents.

• Electronic signatures
• Document routing and workflow automation
• Integration with other applications (e.g., Salesforce, Microsoft Office)
• Audit trail and security features
• Template creation for frequently used documents
• Mobile app support

• Conditional logic (show/hide fields based on user input)
• Real-time data validation
• Integration with databases and other systems for data collection
• Customizable design and layout
• Support for various input types (text, dropdowns, checkboxes, etc.)
• Data export and reporting

• Pre-designed templates for various types of forms.
• Ability to customize themes, add images, and videos.
• Multiple choice, short answer, long answer, dropdown, linear scale, etc.
• Multiple users can edit forms simultaneously.
• Seamless integration with Google Sheets for data analysis.
• Setting rules for form responses.
• Automatic collection and organization of responses.

• Comprehensive IT ticketing system with SLA tracking.
• Tools for planning, executing, and tracking projects.
• Centralized repository for information and solutions.
• Users can submit tickets and track their status.
• Customizable reports and dashboards.
• Automate repetitive tasks and workflows.
• API and integration capabilities with other systems.

Departments, individuals who need to sign and manage legally binding documents electronically.

Departments, individuals who create quizzes and surveys, manage event registrations and feedback, customer feedback, employee surveys, and order forms. Researchers can collect data through surveys, personal projects and data collection.

IT service department within higher ed organizations.

Provides tools for signing documents, tracking document status, and ensuring legal compliance.

Provides tools for creating forms that change dynamically based on user input, enhancing data collection processes.

Provides a tool to create forms with various question types and customize the appearance. Automatically collects responses in a structured format. Allows multiple users to work on the same form.

Provides tool to Manage IT service requests, incidents, and changes; plan, execute, and monitor projects; track and manage IT assets; maintain a knowledge base for quick resolution of common issues; and implement workflows to automate routine processes.

Often integrates with systems where document signing is essential (e.g., CRM, ERP).

Often integrates with systems that manage data collection and processing (e.g., databases, marketing platforms).

Form responses directly link to Google Sheets for detailed data analysis; Store and manage forms and responses; Integrate with other 3rd-party tools through add-ons and APIs.

Integrates with other systems and tools; Single sign-on for user authentication; Integrates with other ITSM and PPM tools.

Users can sign and approve documents.

Users can input and submit data through a form.

Users have drag-and-drop functionality to add and organize questions,  summary and individual response views, and share via link, email or embedding in websites.

Users can submit and track tickets, visualize project status and metrics, access services via mobile devices, receive automated notifications for ticket and project updates.

Paid per envelope

Site license fee

Included with UA Google Apps account

Price varies per department.

DocuSign get started
DocuSign Login

Dynamic Forms get started
Dynamic Foms (NextGen) Login

Google Forms Documentation

Contact NTS service desk for more information about Team Dynamix