UA web timesheet project update and demo
August 12, 2011
Aug. 9, 2011
TO:All Employees and Timesheet Approvers
FROM: Vickie Gilligan, Web Timesheet Project Manager and Director of HR
Operations
SUBJECT: UA Web Timesheet Project Update and Demo
Project Update:
UA’s Information Technology Executive Council (ITEC), composed of leaders from each
MAU, determined web timesheets to be UA’s #1 automation priority. Over the past year,
a project team with representatives from each MAU has been working on developing the
new UA web timesheet process. You can access the list of project team members online.
Upon implementation, UA employees will complete timesheets in UAOnline, the same site
now used by employees to review paystubs and benefit information. Employees will be
able to access their timesheets in any location with internet access. In August, you
will see a new timesheet link in UAOnline under the employee services menu. However,
until the tool is fully implemented, only those employees who are in the pilot group
will be able to access the online timesheet.
A pilot for the non-exempt employee web timesheet will begin August 15, 2011. Each
MAU has selected a limited number of non-exempt employees and timesheet approvers
to participate in the pilot. A pilot for the exempt employees and faculty is targeted
to begin in November. During each pilot, selected employees and timesheet approvers
will use the new processes and will actively provide feedback for improvements.
Online Demos & Survey are available
While the August pilot group will involve only those employees in a few departments
at each MAU, the project team would like all non-exempt employees and timesheet approvers
to have the ability to preview the online non-exempt timesheet and provide feedback
that may help us refine the process and the electronic tool being created. More detailed
online demonstrations will be created for training of employees and timesheet approvers
prior to full implementation.
Please view the high level demonstration of the new non-exempt web timesheet at the
following link to see its current state of development. The demo takes only 10 minutes
or so to watch. After you have watched it, please provide your feedback through the
survey link noted below.
If you are a timesheet approver, please view both the non-exempt employee demo and
the timesheet approver demo. These are viewable from within the UA Domain. Then complete
the same survey to provide your feedback.
Thank you very much for participating in the demo and assisting with feedback for the project team! Additional information on the Web Timesheet Project can be found at the following websites: