Resources for Students
What is a conduct meeting?
If you are asked to attend an administrative review or student conduct meeting to address alleged violation(s) of policy, that meeting is your opportunity to review the alleged violation(s) and present information relevant to the allegations. Here is some additional information about what to expect at that meeting:
- An administrative review is a closed proceeding, with attendance limited to individuals approved by the conduct administrator;
- The proceeding is recorded;
- You may identify witnesses, indicate questions witnesses should be asked, and provide or identify evidence that should be considered;
- The review is not a formal hearing, but is an informal give and take to allow consideration of relevant circumstances and evidence;
- You will have the opportunity to present information, explanations, and/or mitigating factors for the alleged violation;
- A conduct administrator conducts the review and makes a determination or, in the case of major sanctions, recommendation;
- The determination is based on whether the evidence indicates it is more likely than not that the respondent violated the code of conduct;
- You may have an advocate present at your expense, but the advocate’s role is limited;
- A review will ordinarily be scheduled between three and fifteen class days after a written notice has been sent;
- If you fail to participate, the review may occur in your absence and a decision made on the evidence available.
- You can attend in person, by phone, or possibly provide a written statement in lieu of attending the meeting.
Rights of Students in the Student Conduct Process
During the conduct process, students have the following rights:
- Determinations of responsibility are based on whether substantial evidence establishes that it is more likely than not that a student violated the student code of conduct.
- Students receive advance notice of the alleged violation(s) and the date of the meeting.
- Students have the opportunity to present their version of the events in question.
- Students may have an advisor or advocate present, and they may be an attorney. That person cannot represent the student during the meeting, or speak or ask questions on their behalf. They are there to give guidance and support through the process.
- Students may stop the meeting at any point and request a break.
- Students do not have to participate in or answer any questions during this meeting. However, this is their opportunity to present additional information to be considered in the process of determining responsibility.
- Students may question any statements or information presented and/or provide alternative information.
- If during the meeting new information is presented that was not available during the investigation, the conduct administrator will determine if the new information warrants further review of the investigation, or possibly for the case to be re-opened to consider the additional information.
- If during the meeting new information is presented that could lead to additional allegations, the student will be notified in writing of the new allegations, which will be reviewed at a subsequent administrative review.
- If that new information could subject the student to a major sanction, the review will be suspended, and the student will be contacted in writing of the allegations now subject to the imposition of a major sanction, which will be reviewed at a subsequent administrative review.
- The student may appeal the outcome of the administrative review.
What happens after the conduct meeting?
The conduct administrator will follow-up in writing with findings and decisions regarding sanctions if the student is found responsible for violating policy. The student should complete the sanctions assigned according to the deadlines provided or additional sanctions and/or fees may be assigned. Additionally, non-completion of sanctions can lead to additional allegations of policy violations.
Students may appeal the findings and decision by the student conduct administrator. As stated in the University Board of Regents Policy Student Rights and Responsibilities (09.02), appeals must be typewritten and submitted within seven business days of receiving the decision. Under normal circumstances, the individual reviewing the appeal will contact the appealing student within seven business days concerning the status of the appeal.
Students may appeal cases based only on the following criteria:
- a procedural error was made during the process which significantly impacted the finding or sanction;
- the sanctions imposed are substantially outside the parameters of guidelines set by the university for this type of offense or the cumulative conduct record of the respondent;
- there is new information that was not available at the time of the decision that, if introduced and credible would have significantly impacted the finding or sanction; or
- the decision is not supported by a preponderance of the evidence.
After reviewing the case information, the individual reviewing the appeal can refuse to hear the case on the basis of the above criteria not being satisfied, thus denying the appeal. Further information regarding the appeal process can be found by referencing the UA Board of Regents Policy available online at https://www.alaska.edu/bor/policy/09-02.pdf.