UAF New Hires

Welcome to the University of Alaska Fairbanks!

Welcome and congratulations on your new position with UAF! This page is here to help you become more informed with your benefits, and to help you become acclimated to the information we have available to you on our website.


New Employee Onboarding and Benefits Orientation
At UAF, our New Employee Onboarding and Benefits Orientation (OBO), is your chance to get an in-depth look at your benefits options with the university, and learn a little about the campus as a whole. Attendance whether by phone (for rural campus employees) or in-person is mandatory; if you miss your orientation date, your benefits paperwork due dates do not change, and you may end up with a benefit plan you do not want. OBO is your opportunity to ask all your questions before making your benefits decisions within your 30-day selection period.

Scheduling your OBO
Your OBO will be scheduled for you by your department PPA as part of your hiring process. OBO is held the first and third Wednesday of each month,
 in the VCAS Conference Room in the Administrative Services Center building, starts promptly at 8:30 am and will last until approximately 12:00 pm.

Those who are in remote locations and unable to attend in person are asked to call in to the session. Employees participating via distance will receive a conference call telephone number and pin a few days prior to orientation.

Continue reading below to find your orientation date, the link to the UA benefits video, and the documents you will want to bring with you for your orientation!


We're excited to meet you on one of these upcoming dates for your New Employee OnBoarding and Benefits Orientation!

Upcoming OBO Dates:


Additional dates for 2018 will be posted at a later time.


Your OBO Introductory Video!


Your New Hire Packet!
Click on your employee type below to access the documents you will need at your orientation!

Faculty New Hire Packet



UA Disclosures per the Alaska Ethics Act:

Disclosure of Employment of Immediately Family Member (Nepotism)
Outside Employment Disclosure Form

UA Health Benefits
Choice of 3 Health Care Plans

A summary of benefits and coverage for each plan is listed below, including a glossary of terms.
  • 750 Plan
  • High Deductible Health Care Plan (HDHP)
  • Consumer Directed Health Care Plan (CDHP) and Health Savings Account (HSA)
  • Glossary of Terms

Medical (Premera Blue Cross Blue Shield)
Dental (Premera Blue Cross Blue Shield)
Pharmacy Prescription (Premera Blue Cross Blue Shield)
Vision (VSP-Vision Services Provider)
Healthyroads Wellness Program
Employee Assistance Program

Supplemental Benefits
Medical Flexible Spending Account
Dependent Care Spending Account
Life Insurance Summary
Group Term Life Insurance

  UA provides basic group term life insurance in the amount of $50,000 at no cost to the employee
Supplemental Life Insurance
  UA provides up to $200,000 without proof of insurability; up to $400,000 with proof of insurability
Accidental Death & Dismemberment Insurance
Long-term Disability Insurance

Retirement
The University of AK Optional Retirement Plan (ORP Tier 3)
The State of AK Public Employee Retirement System (PERS)
The State of AK Teachers Retirement System (TRS)
The University of Alaska Pension Plan

Tax-Deferred Annuity Plan (TDA) - optional

Holidays & Leaves

Holidays

  •  12 paid holidays per calendar year

Campus Winter Closure

  •  3 day hard-closure which falls between the Christmas and New Years’ holidays

Leaves 

  •  Annual Leave: 54 hours accrued each pay period (based on 100% FTE)
  •  Sick Leave: 62 hours accrued each pay period (based on 100% FTE)
  •  Jury Duty Leave: Paid regular wages while required to serve
  • Reserved Members of United States Armed Forces: Paid regular wages for up to 16.5 days per year to fulfill civil obligation

Resources Available
UA Benefits: http://www.alaska.edu/benefits/
UA Benefit Forms: http://www.alaska.edu/hr/forms/
UAF Human Resources: http://www.uaf.edu/uafhr/
Statewide Human Resources: http://www.alaska.edu/hr/
Your UA Employee Benefits Video Presentation: http://www.benefitmovie.com/ua_nh/
UA Choice Benefits Handbook: http://alaska.edu/files/benefits/Handbooks/FY16-Handbook.pdf
Healthyroads Wellness Program: https://www.healthyroads.com
Windfall Elimination Provision (Social Security):  http://www.ssa.gov/pubs/10045.html
Board of Regents’ Policy and University Regulation: http://www.alaska.edu/bor/policy-regulations/
Statewide Office of Labor & Employee Relations: http://www.alaska.edu/labor/
UAOnline: http://uaonline.alaska.edu/
Tuition Waiver:  http://uaf.edu/finserv/bursar/tuition-waivers
Parking Services: http://www.uaf.edu/finserv/bursar/parkingservices/
PolarExpress Card (Employee ID Card): http://www.uaf.edu/finserv/bursar/polarexpress/

Equal Employment Opportunity
The University of Alaska Fairbanks provides equal opportunity regardless of race, creed, color, national origin, religion, sex, age, or veteran status, pursuant to all state and federal laws.  In addition, pursuant to the Americans with Disabilities Act (ADA), the university does not discriminate in providing service because of any sensory, mental or physical disability when such disability does not prevent performance of essential tasks or assignments.

Affirmative Action
This policy affects employment policies and actions, as well as the delivery of educational services at all levels and facilities of the university.  Further, the university’s objective of equal opportunity will be met by taking affirmative action, i.e., making intensified, goal-oriented efforts to substantially increase the numbers of women and minority groups in positions where their representation has been less than proportionate to their availability; providing reasonable accommodations to assist employees and students with disabilities; and actively recruiting women, minorities, Vietnam era veterans and people with disabilities.

Sexual Harassment
Sexual harassment is a form of employee or student misconduct which undermines the integrity of the working and learning environment and will not be tolerated on the premises of the University of Alaska or at its functions.

Staff New Hire Packet



UA Disclosures per the Alaska Ethics Act:

Disclosure of Employment of Immediately Family Member (Nepotism)
Outside Employment Disclosure Form
 

UA Health Benefits
Choice of 3 Health Care Plans

A summary of benefits and coverage for each plan is listed below, including a glossary of terms.
  • 750 Plan
  • High Deductible Health Care Plan (HDHP)
  • Consumer Directed Health Care Plan (CDHP) and Health Savings Account (HSA)
  • Glossary of Terms

Medical (Premera Blue Cross Blue Shield)
Dental (Premera Blue Cross Blue Shield)
Pharmacy Prescription (Premera Blue Cross Blue Shield)
Vision (VSP-Vision Services Provider)
Healthyroads Wellness Program
Employee Assistance Program

Supplemental Benefits
Medical Flexible Spending Account
Dependent Care Spending Account
Life Insurance Summary
Group Term Life Insurance

  UA provides basic group term life insurance in the amount of $50,000 at no cost to the employee
Supplemental Life Insurance
  UA provides up to $200,000 without proof of insurability; up to $400,000 with proof of insurability
Accidental Death & Dismemberment Insurance
Long-term Disability Insurance

Retirement
The University of AK Optional Retirement Plan (ORP Tier 3)
The State of AK Public Employee Retirement System (PERS)
The State of AK Teachers Retirement System (TRS)
The University of Alaska Pension Plan
Tax-Deferred Annuity Plan (TDA) - optional

Holidays & Leaves

Holidays

  •  12 paid holidays per calendar year

Campus Winter Closure

  •  3 day hard-closure which falls between the Christmas and New Years’ holidays

Leaves 

  •  Annual Leave: 54 hours accrued each pay period (based on 100% FTE)
  •  Sick Leave: 62 hours accrued each pay period (based on 100% FTE)
  •  Jury Duty Leave: Paid regular wages while required to serve
  • Reserved Members of United States Armed Forces: Paid regular wages for up to 16.5 days per year to fulfill civil obligation

Resources Available
UA Benefits: http://www.alaska.edu/benefits/
UA Benefit Forms: http://www.alaska.edu/hr/forms/
UAF Human Resources: http://www.uaf.edu/uafhr/
Statewide Human Resources: http://www.alaska.edu/hr/
Your UA Employee Benefits Video Presentation: http://www.benefitmovie.com/ua_nh/
UA Choice Benefits Handbook: http://alaska.edu/files/benefits/Handbooks/FY16-Handbook.pdf
Healthyroads Wellness Program: https://www.healthyroads.com
Windfall Elimination Provision (Social Security):  http://www.ssa.gov/pubs/10045.html
Board of Regents’ Policy and University Regulation: http://www.alaska.edu/bor/policy-regulations/
Statewide Office of Labor & Employee Relations: http://www.alaska.edu/labor/
UAOnline: http://uaonline.alaska.edu/
Tuition Waiver:  http://uaf.edu/finserv/bursar/tuition-waivers
Parking Services: http://www.uaf.edu/finserv/bursar/parkingservices/
PolarExpress Card (Employee ID Card): http://www.uaf.edu/finserv/bursar/polarexpress/

Equal Employment Opportunity
The University of Alaska Fairbanks provides equal opportunity regardless of race, creed, color, national origin, religion, sex, age, or veteran status, pursuant to all state and federal laws.  In addition, pursuant to the Americans with Disabilities Act (ADA), the university does not discriminate in providing service because of any sensory, mental or physical disability when such disability does not prevent performance of essential tasks or assignments.

Affirmative Action
This policy affects employment policies and actions, as well as the delivery of educational services at all levels and facilities of the university.  Further, the university’s objective of equal opportunity will be met by taking affirmative action, i.e., making intensified, goal-oriented efforts to substantially increase the numbers of women and minority groups in positions where their representation has been less than proportionate to their availability; providing reasonable accommodations to assist employees and students with disabilities; and actively recruiting women, minorities, Vietnam era veterans and people with disabilities.

Sexual Harassment
Sexual harassment is a form of employee or student misconduct which undermines the integrity of the working and learning environment and will not be tolerated on the premises of the University of Alaska or at its functions.

Extended Temporary New Hire Packet

Due Date Guide for Benefit Enrollment Forms
New Extended Temporary Benefit Orientation Outline
UA Benefit Elections Forms Checklist (Extended Temporary)

UA Disclosures per the Alaska Ethics Act

Disclosure of Employment of Immediately Family Member (Nepotism)
Outside Employment Disclosure Form

UA Health Benefits
Choice of 3 Health Care Plans

A summary of benefits and coverage for each plan is listed below, including a glossary of terms.
  • 750 Plan
  • High Deductible Health Care Plan (HDHP)
  • Consumer Directed Health Care Plan (CDHP) and Health Savings Account (HSA)
  • Glossary of Terms

Medical (Premera Blue Cross Blue Shield)
Dental (Premera Blue Cross Blue Shield)
Pharmacy Prescription (Premera Blue Cross Blue Shield)
Vision (VSP-Vision Services Provider)
Healthyroads Wellness Program
Employee Assistance Program

Retirement
Tax-Deferred Annuity Plan (TDA) - optional

Leaves 
Sick Leave: 62 hours accrued each pay period (based on 100% FTE)
Campus Winter Closure: 3 day hard-closure which falls between the Christmas and New Years’ holidays

Resources Available
UA Benefits: http://www.alaska.edu/benefits/
UA Benefit Forms: http://www.alaska.edu/hr/forms/
UAF Human Resources: http://www.uaf.edu/uafhr/
Statewide Human Resources: http://www.alaska.edu/hr/
Your UA Employee Benefits Video Presentation: http://www.benefitmovie.com/ua_nh/
UA Choice Benefits Handbook: http://alaska.edu/files/benefits/Handbooks/FY16-Handbook.pdf
Healthyroads Wellness Program: https://www.healthyroads.com
Windfall Elimination Provision (Social Security):  http://www.ssa.gov/pubs/10045.html
Board of Regents’ Policy and University Regulation: http://www.alaska.edu/bor/policy-regulations/
Statewide Office of Labor & Employee Relations: http://www.alaska.edu/labor/
UAOnline: http://uaonline.alaska.edu/
Tuition Waiver:  http://uaf.edu/finserv/bursar/tuition-waivers
Parking Services: http://www.uaf.edu/finserv/bursar/parkingservices/
PolarExpress Card (Employee ID Card): http://www.uaf.edu/finserv/bursar/polarexpress/

Equal Employment Opportunity
The University of Alaska Fairbanks provides equal opportunity regardless of race, creed, color, national origin, religion, sex, age, or veteran status, pursuant to all state and federal laws.  In addition, pursuant to the Americans with Disabilities Act (ADA), the university does not discriminate in providing service because of any sensory, mental or physical disability when such disability does not prevent performance of essential tasks or assignments.

Affirmative Action
This policy affects employment policies and actions, as well as the delivery of educational services at all levels and facilities of the university.  Further, the university’s objective of equal opportunity will be met by taking affirmative action, i.e., making intensified, goal-oriented efforts to substantially increase the numbers of women and minority groups in positions where their representation has been less than proportionate to their availability; providing reasonable accommodations to assist employees and students with disabilities; and actively recruiting women, minorities, Vietnam era veterans and people with disabilities.

Sexual Harassment
Sexual harassment is a form of employee or student misconduct which undermines the integrity of the working and learning environment and will not be tolerated on the premises of the University of Alaska or at its functions.


Your Pay at UAF

Direct Deposit Information

UAF Payroll strongly suggests the use of direct deposit. To read about direct deposit at UA, follow these links below:






When will I receive my first paycheck?

Your first pay date is based directly upon your start date and when your new hire paperwork is submitted. The following information assumes that all paperwork was submitted in a timely manner, within the required deadlines.

If your hire date was:

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  • January 7, 2018 - January 20, 2018

    Your first paid date will be February 2, 2018!

    Your first paycheck will always be a paper check and will arrive by mail to the HR address you provide.

    If you submitted a direct deposit form to our office, which UAF Payroll strongly suggests, your second check will be direct deposited. This is because the set up process for direct deposit takes two pay periods.
  • January 21, 2018 - February 3, 2018

    Your first paid date will be February 16, 2018!

    Your first paycheck will always be a paper check and will arrive by mail to the HR address you provide.

    If you submitted a direct deposit form to our office, which UAF Payroll strongly suggests, your second check will be direct deposited. This is because the set up process for direct deposit takes two pay periods.
  • February 4, 2018 - February 17, 2018

    Your first paid date will be March 2, 2018!

    Your first paycheck will always be a paper check and will arrive by mail to the HR address you provide.

    If you submitted a direct deposit form to our office, which UAF Payroll strongly suggests, your second check will be direct deposited. This is because the set up process for direct deposit takes two pay periods.
  • February 18, 2018 - March 3, 2018

    Your first paid date will be March 16, 2018!

    Your first paycheck will always be a paper check and will arrive by mail to the HR address you provide.

    If you submitted a direct deposit form to our office, which UAF Payroll strongly suggests, your second check will be direct deposited. This is because the set up process for direct deposit takes two pay periods.
  • March 4, 2018 - March 17, 2018

    Your first paid date will be March 30, 2018!

    Your first paycheck will always be a paper check and will arrive by mail to the HR address you provide.

    If you submitted a direct deposit form to our office, which UAF Payroll strongly suggests, your second check will be direct deposited. This is because the set up process for direct deposit takes two pay periods.
  • March 18, 2018 - March 31, 2018

    Your first paid date will be April 13, 2018!

    Your first paycheck will always be a paper check and will arrive by mail to the HR address you provide.

    If you submitted a direct deposit form to our office, which UAF Payroll strongly suggests, your second check will be direct deposited. This is because the set up process for direct deposit takes two pay periods.
  • April 1, 2018 - April 14, 2018

    Your first paid date will be April 27, 2018!

    Your first paycheck will always be a paper check and will arrive by mail to the HR address you provide.

    If you submitted a direct deposit form to our office, which UAF Payroll strongly suggests, your second check will be direct deposited. This is because the set up process for direct deposit takes two pay periods.
  • April 15, 2018 - April 28, 2018

    Your first paid date will be May 11, 2018!

    Your first paycheck will always be a paper check and will arrive by mail to the HR address you provide.

    If you submitted a direct deposit form to our office, which UAF Payroll strongly suggests, your second check will be direct deposited. This is because the set up process for direct deposit takes two pay periods.
  • April 29, 2018 - May 12, 2018

    Your first paid date will be May 25, 2018!

    Your first paycheck will always be a paper check and will arrive by mail to the HR address you provide.

    If you submitted a direct deposit form to our office, which UAF Payroll strongly suggests, your second check will be direct deposited. This is because the set up process for direct deposit takes two pay periods.
  • May 13, 2018 - May 26, 2018

    Your first paid date will be June 8, 2018!

    Your first paycheck will always be a paper check and will arrive by mail to the HR address you provide.

    If you submitted a direct deposit form to our office, which UAF Payroll strongly suggests, your second check will be direct deposited. This is because the set up process for direct deposit takes two pay periods.
  • May 27, 2018 - June 9, 2018

    Your first paid date will be June 22, 2018!

    Your first paycheck will always be a paper check and will arrive by mail to the HR address you provide.

    If you submitted a direct deposit form to our office, which UAF Payroll strongly suggests, your second check will be direct deposited. This is because the set up process for direct deposit takes two pay periods.
  • June 10, 2018 - June 23, 2018

    Your first paid date will be July 6, 2018!

    Your first paycheck will always be a paper check and will arrive by mail to the HR address you provide.

    If you submitted a direct deposit form to our office, which UAF Payroll strongly suggests, your second check will be direct deposited. This is because the set up process for direct deposit takes two pay periods.

UAOnline: Your Portal to Payroll & Benefits!

What is UAOnline?
UAOnline allows you to monitor your payroll and benefits information, as well as perform several other useful tasks.

From UAOnline, you can view your pay information and leave balances, print paystubs, access your tax forms (W-2, 1095C, W-4, etc.), track your retirement vesting progress, review your benefit selections (HSA, retirement, health insurance plan), current deductions and see your past and present beneficiaries and dependents.

Additionally, UAOnline is where you will enter your hours into your time sheet, and where you can update your employee address. Adjunct faculty can also review their tuition credit history.

You will log in to UAOnline using your UA Username and Password; UAOnline access is never removed, so you may access all the information in UAOnline whenever you need it, specifically where W-4 and other payroll information may be needed after . For help with this access, you may contact OIT; they can help you reset your password using our ELMO system, if you have forgotten this information. 


UAF Resources for New Hires
Check out our resource pages for everything you need to know about the UAF community!


     


New to Fairbanks? Glad to have you!
If you're new to the Fairbanks area, as well as new to the university, you may wish to check out UAF International Programs' Handbook.

This handbook thoroughly outlines many different areas of life at UAF and in Fairbanks. From student life on campus and local Fairbanks laws, to dealing with the cold, this handbook provides helpful resources for all newcomers to campus and the Interior!



From all of us in the
UAF Office of Human Resources,

Welcome to UAF!


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