MINUTES
UAF FACULTY SENATE MEETING #125
Monday, November 1, 2004
1:00 p.m. - 3:30 p.m.
Wood Center Carol Brown Ballroom

I	Call to Order – Abel Bult-Ito

	Faculty Senate President Abel Bult-Ito called the meeting to order at 1:05 p.m.

A.	Roll Call

Members Present:  
	Members Absent: 	
Allen, Jane	Bailey, Scott	
Anahita, Sine	He'bert, Michele	
Ayagarak, Nancy	Iken, Katrin	
Barnhardt, Carol	Konar, Brenda	
Barry, Ron	Prakash, Anumpa	
Bult-Ito, Abel	Wisen, Craig	
Cahill, Cathy		
Cockern, Cliff		
Cysewski, Steve		
Davis, Mike	Others Present:  	
Erickson, Karen		
Genetti, Jon	Caulfield, Rick	
Gray, Patty (Christine Cooper)	Erhlander, Mary	
Haugen, Lee	Layral, Sheri	
Kawula, John	Leone, David	
Lan, Ping	Mulder, Christa	
Leguard, Joan	Poole, Jake	
Nakaneczny, Michael	Reichardt, Paul	
Newberry, Rainer	Titus, Steve	
Patil, Shirish		
Reynolds, Jennifer		
Roberts, Larry		
Shur, Yuri		
Smith, Jeannette		
Tannehill, Linda		
Thompson, Joseph (& Michael Jennings)		
Weber, Jane (Debbie Moses)		
Wies, Rich		
Zhang, Mingchu (Jennifer McBeath)		

Non-Voting Members Present:  
	Non-Voting Members Absent:	
Morrow, Phyllis - Dean, CLA	Aspnes, John - Dean, CEM	
Steadman, Josh - Staff Council Pres. 	Walker, Thom - ASUAF	
Stickel, Tim - Registrar	GSO Student 	

B.	Approval of Minutes to Meeting #122 &  #123
(http://www.uaf.edu/uafgov/faculty/fsfy04meetings/fsfy04meet.html)

The minutes for meeting #122 (April 5, 2004) and #123 (May 6, 2004) were approved as presented on the Faculty Senate web site.  

C.	Adoption of Agenda - The agenda was adopted as distributed by email.  

II	Status of Chancellor's Office Actions 
A.	Motions Approved:
B.	Motions Pending:  
1.	Motion to amend Bylaws to add the Faculty Research Oversight Committee

Abel Bult-Ito indicated that the motion approved at the last meeting was sent to the Chancellor late and therefore he has given the Chancellor's office 30 more days for review and approval.  

III	Public Comments/Questions 	- none

IV	President's Comments - Abel Bult-Ito  	 

Abel Bult-Ito stated that Michael Hannigan resigned as President-elect effective October 12th.  The Administrative Committee voted at their meeting on October 18th to opennominations for the position of President-elect.  Nomination will remain open until November 29th.  One nomination has been received for Paul Layer.  The election will take place at the next Faculty Senate meeting on December 13th.  

Abel indicated that one of his goals for this year was to strengthen shared governance and improve communication between the faculty and administration.  The year has started off really well.  In contrast to last year when the faculty had the feeling that we weren't contributing very much to the outcomes based budgeting process that was directed by statewide, this year is a very different story.  Pat Pitney and Glenn White from Institutional Research Office from statewide have gone out of their way to involve faculty in the discussions early on.  We are now involved in three working groups.  Faculty and Organization Outreach and Partnership--Linda Tannehill has agreed to serve on this working group.  There is a working group on Programs conducting Outcomes Assessment--several members of the Faculty Alliance are involved.  
There is also a working group on Enrollment Management.  All of these working groups are going forward with significant faculty input.  This is a change from last year.  

In addition, at UAF the Provost's Council has worked on outcomes based budgeting.  Abel is on the Provost Council and has followed that process closely.  

The communication with Chancellor Steve Jones is excellent.  

President Mark Hamilton has appointed six faculty members to the VPAA search committee, two faculty members from each campus.  Abel and Carol Gold will be representing UAF.  That is a significant number of faculty members on that search committee.  

Jim Johnson, from statewide Human Resources office asked Abel to serve on a UA General Council search committee. 

There are a large number of program that need to be reviewed this year.  They include programs in CLA, CNSM, and CRA-TVC.  There are about 50 faculty needed to fill the Program Review Committees.  Please talk with your faculty and encourage them to be on these committees.  It's a great opportunity to learn about other programs.  

Last, Abel welcomed all the new rural site members. 

V	A.	Remarks by Provost P. Reichardt	

1)  Performance Based Budgeting.  The Provost Council has been working on this since last year.  Provost Reichardt is currently working on a memo that distributed $400,000 of performance based money to the school/institutes according to a scoring system agreed to by the Provost Council.  The units have been divided into three tiers.  The only string will be that the deans/directors need to tell him what it will be used for.  They will continue with performance based budgeting but in a different way.  What has been accomplished this year is agreement on some common markers of performances.  There is agreement on a process.  Where he intends to move towards next year is a contract basis where he negotiates with each of the deans and directors a set of performance goals for the unit.  Then performance will be based upon that.  We will want to include some of the systemwide measures in there.  

2)  Information Technology – The Chancellor and President agreed to launch a merger of IT responsibilities between UAF and UA.  Steve Smith will be leading this effort.  We need to decide what kind of lead administrator we want for IT at UAF.  We are committed to combining into the IT unit the Department of Communications and Computing, the Center for Academic Technology, and telephone utilities.   Over the next couple of months the position details will be formulated and the relationships between that person and UAF and statewide.  

3)  Operational Review – We spent a day and a half looking at finances, organizations, employment patterns, and recruitment patterns.  Half the time was spent with deans and directors making presentation on their units.  A copy of the data is located in the Provost Office.  It consists of a lot of financial information.  

4)  Visit by the Governor and his commissioners in October.  We are at the final stage on the follow-up from that visit.  The Provost Office is putting together a report from the host of each of the commissioners about what was accomplished during that meeting.  For example, the Deputy Commissioner for Fisheries expressed his intent to craft an MAU with the School of Fisheries and Ocean Sciences that would guarantee Department of Fish and Game funding of two master's degree students in the fisheries program each year.  A similar one includes some internship for Justice graduate students.  

5)  Research – Paul McCarthy has been appointed as the interim vice provost for research.   He will be doing many tasks that Ted DeLaca performed. Some of the tasks have been shifted to John Blake in the proposal office.  UAF has hired a veterinary to cover those services.  We are within the final weeks of the Chancellor reaching the final draft of the position description for the Vice Chancellor of Research and Economic Development.  We will be recasting what was the Vice-Provost position and office into a Vice-Chancellor office.  Add to the position will be the business of economic development.  The institutes will continue to report to the Provost for the next two years.  After that the chancellor will make a determination of whether that will remain to be the case or if there will be some changes.    

On the instructional program front, at the President’s cabinet in December each of the three Chancellors is suppose to bring a set of programmatic ideas that it's institution will likely be pursuing over the next five years.  The Provost has talked with the deans and it will be on the Provost Council agenda.  Now is the time for the faculty to be talking about it.  They will be looking at what areas that are front and center to our mission and responsibilities.  Some may include a Ph.D. in Psychology; SNRAS is looking at ways to deliver the Geography baccalaureate degrees statewide; and there are a number of workforce development programs coming out of CRA.  Faculty need to work with their deans to develop a list.  

Jake Poole has been appointed as Vice Chancellor for University Advancement and Community Engagement. 

	B.	Remarks by	Vice Chancellor Jake Poole	

Jake Poole has taken on a new responsibility at the university.  He has now assumed the new position as Vice Chancellor for University Advancement and Community Engagement.  What Chancellor Jones did when he was visiting campus was ask everyone questions about what they thought needed to happen at the university within the first three months, six months, and year.  In fact he gave the deans and directors a homework assignment to develop a list of issues that were necessary to make UAF a better place.  One of the things that came across very clear, based on input from deans/directors, was the need for coordinated and cooperative effort in advancing the university.  As a result of that he took on the task to look at how we can do that.  The Chancellor decided to combine the effort of a number of agencies and department on the campus.  They include Development, University Relations, Alumni, Athletics, and KUAC.  These are the classic advancement organizations that you see in many universities such as development, university relations and alumni.  The community engagement side is KUAC and athletics.  Ann Ringstad is the Associate Vice Chancellor. They have been meeting with each one of the divisions, meeting with deans/directors and many other groups to get a feel for where we are and where we need to go and what we need to do.  It is the interest of the office to have a coordinated and cooperative effort in advancement.  The big part of that is in fund raising.  The fund raising efforts are very important, especially as we start to see state monies going down.  But more important we need to be re-establishing and reconnecting with constituents whether they are business, corporations, foundations, or more importantly alumni and community friends and benefactors.  We will be looking at ways to make private fund raising more effective and more importantly provide us with more money to use which will off-set funding from the state.  They will spend the next six months to a year re-establishing and reconnecting with many constituents.  One of those groups is drawing the alumni association back into the university.  They want to have a coordinated effort to keep people informed, both internally and outside university.  And also work with the state and outside the state in making them understand how much we are doing and what we are capable of doing and what successes we've had.  

Jake has asked deans for a list of good, solid projects who's needs are potentially marketable to private funding.   Its now a good time for faculty to pass those ideas on to their deans. The idea behind this office is to assist faculty in spreading the word of what you are doing, as a faculty member, as a department, as a college or school, or as the university.  And also going out and seeing how we can benefit from private funding to allow us to receive additional funds to augment what we are already getting through our grants and contracts and state funds.  

VI	Guest Speakers

A.	Rich Caulfield, Master Planning Committee 

Rich Caulfield has served on the Master Planning Committee for the last five year and as chair for the past three years.  He wishes to share what the committee does and invite everyone to be involved in the planning process.  It is the university's mission and serves as the foundation for all the planning efforts that go forward.  About four years ago UAF hired a consultant to help put together a campus master plan.  In 2002 a master plan was completed for the campus as a whole.  It also included reference to the Tanana Valley Campus, and the rural campuses.  The purpose of the Master Plan is to be a guide for logical growth and change.  The plan is a living document and will change over time.  It is used in developing capital funding requests and in design and construction facilities and enhancing the environment in which we live.  

The process started under Chancellor Wadlow and was tied to the accreditation process.  This was in 1998 and let to three important sub plans under the umbrella of the Master Plan itself.  Those are:  Circulation and Parking, Landscape and Outdoor Art, North Campus Area (West Ridge).

During the planning process, five goals for campus change evolved:
   1. Create an efficient and attractive campus environment conducive to learning.  
   2. Improve community access to the UAF campus.
   3. Make vehicle circulation and parking simple and direct.
   4. Promote safe and efficient travel throughout campus for pedestrians and non-motorized uses.
   5. Highlight natural assets of campus and the unique northern environment.

The Master Plan Committee membership includes faculty, staff, students and members of the community.  Deb Horner is vice-chair.  Representatives are from the research community, teaching, staff, students, and CACNE.  They work closely with facilities services.  Steve Titus is the director of Design and Construction for Facilities Services.  

The important thing about the Master Plan community is that it's an opportunity to get people around the table to talk about UAF generally and the types of facilities that it has now and in the future.  Their task is to make recommendations to the Chancellor.  Members of the committee are appointed by the chancellor based on nominations from various groups.  

Projects they have been involved in over the past few years include the West Ridge utilidor, design of the West Ridge Mall plaza, the West Ridge Research Building, the campus center for TVC, Hutchison Institute of Technology, and Bristol Bay campus addition.  Projects underway include:  University of Alaska Museum of the North, Thompson drive entrance (a DOT project), the new Biological Research and Diagnostic facility, Lena Point (SFOS-Juneau), and some additions to TVC center.  Topics of discussion for potential new projects include:  the cornerstone plaza, Library, proposal for the Trosh Yeddha’ park, expanded parking and development on West Ridge.  

Three major subcommittees:
1.	Circulation and Parking Plan – Shirish Patil, Chair
2.	North Campus Plan – Rich Boone, Chair
3.	Campus Landscape Plan – Deb Honer, Chair

Five topics ahead:  
1.	Educating the community about the plan and processes 
2.	North Campus-Creation of manager position and implement plan
3.	Circulating and Parking – improve efficiencies
4.	West Ridge construction/Trosh Yeddha’ park
5.	Link capital funding to campus master plan

The Master Plan process is one that is vital to the future of UAF as a whole, both the Fairbanks campus and extended sites.  The public is invited to look at the web site and attend any meeting and make your voice heard.  Their web site is:  http://www.uaf.edu/mastplan/index.html

Michael Nakaneczny asked about code correction to existing buildings.  Rich Caulfield indicated that Facilities Services would be the department that would address those concerns.  

B.	David Leone, FNSB Transportation 		

David Leone, Public Transportation Coordinator for the Fairbanks North Star Borough.  The borough is currently going through some transportation planning. They are working with a variety of agencies to expand and coordinate better transportation services within the borough.  They find from survey conducted that 20-25% are on the bus routes that come to the UAF campus.  This shows a great demand for transportation to and from the university campus.  The survey also indicates people would like more destinations.  They would also like to see the borough provide services later in the evening.  Especially for UAF campus or the Downtown Center where classes go until 10:00 p.m.  As they look at the demands and requests of rider ship, there is a need to look at the expense of providing the services.  Currently the MAC service runs $60/hour per bus.  

An idea they are look at is a program called UPASS.  There is a similar program in Anchorage at UAA in conjunction with APU as well.  This is a program whereby though fees collected or a subsidy provided by the university system that mass transit is provided free of charge to at least students if not faculty and staff.  The benefit of a program like that is that it helps the borough with additional source of revenue to look at expanded services.  This would not commence any earlier than Fall 2006.  It helps minimize some of the issue on campus for parking and circulation.  It helps promote a valuable resource, which is mass transit in our community.  It is important to get rider ship.  That gets back to having appropriate routes and hours of service available for our rider ship.  

Contact information for David Leone is:  dleone@co.fairbanks.ak.us
Or you can contact Shirish Patil.  

VII	Governance Reports				

	A.	Staff Council – Josh Steadman 		

Josh Steadman indicated that staff (Staff Council and Staff Alliance) is working on five items:

1)	The Chancellor’s Campus Diversity Committee – This board includes faculty, staff, and students.  The function of the group is to improve diversity or improve environment.  They are in the process of formulating their mission statement. 

2)	Performance Based Budgeting.  It is hard to explain to people, so they are trying to get a white paper or brochure out to give to people.  They have a committee on performance based budgeting and it will be working with the Faculty Senate and Provost Reichardt.  

3)	Supervisor training.  Jim Johnson is working to get a faculty member at UAS to work with the different MAUs to figure out what we currently have for supervisory training and what we can do to improve.  

4)	Mediation project.  Staff Alliance is working with Jim Johnson to implement a mediation process.  It is something similar to what Earlina Bowden is also doing.  These may be peer counselors or mediators that staff can talk with about problems at work.  

5)	Elections for Staff Council are underway.  They are trying to do nominates online, but have not been very successful.  

	B.	ASUAF -Thom Walker / GSO – not available.

VIII	New Business					

A.	Motion to establish policy on Acceptable Degrees, submitted by Curricular Affairs, Unit Criteria, and Faculty Appeals & Oversight Committee 

Rainer Newberry spoke about the motion on acceptable degrees.  The idea of the motion is to tell people what is not acceptable behavior.  This spells out explicitly what is not acceptable and to make it real accessible to find out what is and what is not acceptable.  Joan Leguard asked about enforcement of the motion.  Rainer indicated that ultimately the Deans are given responsibility for monitoring their web sites, seeing what degrees are used for promotion and tenure.  Most of the issues are straight forward, such as referring to yourself by an academic title that is not acceptable.  Cathy Cahill indicated that GAAC had a concern about hiring and that the search committee does the screening and checking, not Human Resources.  Paul Reichardt indicated that there is a check in place for student admissions, however, it wasn't sure if there was a similar check for applications for employment.  The motion passed with a vote of 23 yes and 3 nays.  

MOTION:
=======

Upon recommendation of the Curricular Affairs, Faculty Appeals & Oversight, and the Unit Criteria Committees, the UAF Faculty Senate moves to establish a Policy on the Identification and Use of Invalid Academic Degrees.

EFFECTIVE:   	Immediately

RATIONALE:  	Preservation of UAF’s integrity as a degree-granting institution is very important.  A significant aspect of UAF’s academic integrity is the assurance that UAF students, staff, faculty, and administrators only claim possession of valid academic degrees.  In the last decade, unregulated degree 'suppliers' have become rampant.   Definition and regulation of the use of invalid academic degrees and academic credits at UAF is therefore necessary.
 
Reputable organizations exist that research and evaluate the quality of academic oversight for degree suppliers and publish lists of accredited degree-granting institutions and non-accredited degree suppliers.  For UAF to create its own ‘degree evaluation’ program is neither necessary nor worthwhile.  Rather, UAF should depend on outside agencies for such evaluations.

Reputable organizations include:
•	U.S. Department of Education, which evaluates foreign and domestic accrediting agencies.
•	Oregon Office of Degree Authorization, which is charged by the State of Oregon to identify non-legitimate degree suppliers.
•	American Association of Collegiate Registrars and Admissions Officers, which annually publishes a CD of world-wide accredited degree-granting institutions.
•	World Education Services, which (along with the AACRAO) provides evaluations of foreign degrees.

***********************

THE FOLLOWING DEFINITIONS AND REGULATIONS CONSTITUTE THE UAF POLICY ON THE IDENTIFICATION AND USE OF INVALID ACADEMIC DEGREES:

1.  A valid academic degree is one issued by a legitimate degree-granting institution.   An invalid academic degree is one issued by any other organization or person.

2.  For the purposes of determining competency of accrediting agencies, UAF only recognizes those foreign and domestic accrediting bodies that have been approved by the U.S. Department of Education.  A list of non-approved “accrediting” bodies will be posted on the Provost’s web site (see Attachment I).

3.  A legitimate degree-granting institution is one that is accredited by a competent and qualified accrediting agency and consequently listed in the American Association of Collegiate Registrars and Admissions Officers International Registry of degree-granting institutions.  All other organizations and persons, especially those specifically listed as unacceptable by the Oregon Office of Degree Authorization, are recognized by UAF as suppliers of invalid academic degrees and invalid academic credits.  A list of suppliers of invalid degrees and credits will be posted on the Provost’s web site.

4.  An individual who possesses a degree or credits defined by the above criteria as invalid can over-rule this determination if (s)he can obtain a transcript evaluation made by either (a) the American Association of Collegiate Registrars and Admissions Officers or (b) the World Education Services that states the degree in question is in fact equivalent to a degree granted by an accredited U.S. institution.  A copy of this transcript evaluation should be filed with the individual’s Dean.

5.   Only valid academic degrees and credits earned from legitimate degree-granting institutions may be used for the purposes of credit transfer, hiring, promotion, or tenure at UAF.    

6.  Employees and students of the UAF who possess academic degrees defined as invalid by UAF are forbidden to indicate that they possess such degrees in any official UAF context, including --but not limited to-- UAF classes, UAF syllabi, UAF web sites, and at meetings where they are identified as UAF employees or UAF students.  "Indicating” one possesses a degree includes --but is not limited to-- using the title "Dr." or other degree-related title before one's name or listing the degree abbreviation (e.g., B.S., M.S., PhD) after one's name.

7.  The list of suppliers of invalid degrees and credits, posted on the Provost’s web site (Attachment II), is to be updated annually by the Faculty Senate Curricular Affairs Committee.   Additions to this list are to be based on (a) the listing of invalid degree suppliers provided by the Oregon Office of Degree Authorization and (b) names of any additional degree suppliers that do not appear in the annual ‘American Association of Collegiate Registrars and Admissions Officers International Registry’ and come to the attention of the UAF Registrar or Admissions Office.  

******************

B.	Motion to recommend change to BOR Policy 10.05.03 on residency requirements for undergraduate degrees, submitted by Curricular Affairs 

Rainer Newberry spoke on the need to move residency requirements from Board of Regents policy to university regulations.  The BOR policy is very strict and allows no exceptions.  This request will move parts of the policy to regulation which would allow chancellors/UA President to make exceptions.  The move also includes a change to the upper division requirements and allows more transferability between MAUs.  This motion is a recommendation to the Board of Regents.  The motion passed unanimously.

MOTION:
======

The UAF Faculty Senate moves to recommend the Board of Regents eliminating specific Residency Requirements from BOR Policy 10.05.03 and move them to University Regulations with changes proposed as follows: 

[[  ]] - Deletion
CAPS - Additions

Residency Requirements	P10.05.03

In order to satisfy the residency requirements for the degree or certificate program from which a student wishes to graduate, students will be required to earn specified numbers of credits from the university or community college offering the program.  [[These requirements for undergraduate degrees will be: 

Associate degree
15 credits 

Bachelor's degree
30 credits overall
24 upper division credits
12 credits in the major ]]

SPECIFIC [[More]] residency credit requirements to meet program accreditation standards SHALL [[may]] be established BY THE PRESIDENT IN REGULATION following THE recommendation OF [[by the]] program faculty and the Chancellor. [[and approval by the President.]] 

If a program is delivered collaboratively, credit from each participating institution will be counted toward fulfillment of residency requirements. Residency requirements will be specified in catalogs. 

(05-07-81, revised 02-16-96)

Proposed Regulation   R10.05.03

Residency Requirements 

Certificate and Associate degrees
15 credits taken at UA 

Bachelor’s degree
at least 30 credits taken at UA
21 upper division credits must be taken at UA, of which 
at least 15 credits must be taken at the degree granting MAU
	12 credits in the major taken at UA

	EFFECTIVE:  	Immediately

	RATIONALE:  	The purpose of the proposed change is to allow transfer students more flexibility in their schedule and especially allow more flexibility for students transferring between MAUs of the University of Alaska.  

******************

C.	Motion to amend the UAF Emeritus Policy, submitted by Faculty Affairs 

Shirish Patil indicated that this motion brings the UAF regulation into line with BOR policy and makes the review process more rigorous.  It clarifies the steps to be taken in the review process.  The motion passed with a vote of 24 yes and 4 nays.  

MOTION:
=====

The UAF Faculty Senate moves to amend the UAF Regulation for Emeritus Status as follows:  

CAPS - Additions
[[  ]]  - Deletions

Emeritus Status

A.    A full-time faculty member who has already attained the rank of full professor and who has retired after a minimum of ten years at the University of Alaska immediately prior to retirement [[is eligible for consideration as an]] MAY BE HONORED THROUGH APPOINTMENT AS PROFESSOR emeritus [[professor]].  Nominations for  [[the]] CONFERRING emeritus STATUS [[professor must]] originate with the APPROPRIATE DEAN IN CONSULTATION WITH THE FACULTY, OR WITH THE faculty.  IF THE NOMINATION ORIGINATES WITH THE FACULTY, IT SHALL BE THE APPROPRIATE PEER REVIEW COMMITTEE.  RECOMMENDATIONS ARE FORWARDED TO THE CAMPUS PROMOTION COMMITTEE TO BE EVALUATED ON THE BASIS OF THE CRITERIA FOR PROMOTION TO THE RANK OF FULL PROFESSOR WITH THE ADDED CAVEAT THAT THE POSITION OF PROFESSOR EMERITUS IS THE HIGHEST HONOR THAT IS BESTOWED UPON A RETIRING FACULTY MEMBER.  [[The process may be initiated by *any three faculty members, one of whom must belong to the retiree's primary academic unit, for review by the appropriate dean. The dean, in consultation with the retiree's primary academic unit, will make ]]  THE COMMITTEE'S recommendations WILL BE MADE to the Provost who will then forward his/her recommendations to the Chancellor[[. The Chancellor's]] WHOSE decision is final and non-reviewable.

B.    In exceptional circumstances, the Chancellor, or in the case of statewide administration employees, the President, may confer emeritus status on other meritorious employees who have provided a minimum of ten (10) years of faithful service of high quality to the institution. Recommendations will proceed along the appropriate administrative channels to the Chancellor or President.

C.    The Board of Regents may confer emeritus status upon a retiring President of the University.

D.    Privileges available to emeritus employees include the following:

   1. Listing in the appropriate university directory and catalog.
   2. Invitations to major university functions.
   3. [[Mailing]] Notices of campus functions and social gatherings.
   4. Use of library, gymnasium, and food facilities on the same basis as active employees in their category.
   5. Access to ELECTRONIC MAIL, laboratories, office space at the discretion of the dean or director, AND/OR research [[and/or electronic communication]] facilities (where such access is available at no charge to the university and does not displace other faculty and/or students).
   6. Free parking permit (UPON APPLICATION TO THE APPROPRIATE PARKING FACILITIES SERVICE).  
   7. Receipt of aN [[permanent]] identification card.
   8. Waiver of tuition for courses in which they themselves are enrolled.

E.    Upon appointment to emeritus status a retiring employee shall be designated by the proper title Emeritus/Emerita.

[[* nominations must have the support of three faculty]]

EFFECTIVE:  	Immediately

RATIONALE:  	These changes provide a more rigorous review of nominations and bring the UAF Regulations in line with Regents' Policy & Regulations.  

******************

D.	Motion to amend the Graduate Credit Registration Requirement, submitted by Graduate Academic & Advisory Committee 

Christa Mulder indicated the Registration Requirement states that student must be enrolled in 6 graduate credits per year.  However, they can take 400-level courses for their program.  This motion would expand the courses graduate student can take to remain in active status.  The motion passed unanimously.

MOTION:
======

The UAF Faculty Senate moves to amend the policy on Graduate Degrees - General University Requirements - Registration Requirement (p. 166, 2004-2005 UAF catalog), as follows:

CAPS - Additions
[[   ]] - Deletions
Registration Requirement
Graduate students must be registered for at least six [[graduate]] credits per year (fall, spring, summer) IN GRADUATE OR 400-LEVEL COURSES RELEVANT TO THE GRADUATE DEGREE, while actively working toward a degree. Those who wish to temporarily suspend their studies should obtain an approved leave of absence. Students who do not register or obtain a leave of absence will be dropped from graduate study and will have to be reinstated before resuming graduate studies.
You must be registered for at least 3 graduate credits in the semester in which you receive your degree and you must apply for graduation in that semester.

EFFECTIVE:  	Fall 2005

RATIONALE:  	This addresses an inconsistency in the UAF Graduate School policy regarding the minimum registration requirement of 6 credits per year.  

UAF policy states that credits from both 600-level and 400-level courses may be used toward graduate degrees at UAF.  Some graduate programs require specific 400-level courses as part of the graduate degree requirements.  Graduate programs may set their own limits on the number of 400-level courses that may be counted toward the graduate degree.  

UAF policy also requires that graduate students register for a minimum of 6 credits per year.  However, the policy refers to “graduate courses”, thus excluding 400-level courses from eligibility.  The revised policy will allow graduate students to use relevant 400-level courses to fulfill the minimum registration requirement of 6 credits per year.

******************

E.	Motion on Deficiencies for Graduate Students, submitted by Graduate Academic & Advisory Committee 

Christa Mulder stated that current policy allows graduate students to pass deficiency courses with a grade of  “D” or better.  This motion raises the level of acceptable passing grade to a “B” which is required for any undergraduate course taken for the degree.  The motion passed without objection.

MOTION:
======

The UAF Faculty Senate moves to amend the policy on Deficiencies for Graduate Students (p.166, 2004-2005 UAF catalog) as follows:

CAPS  - Additions
[[   ]] - Deletions

 Deficiencies

Your advisory committee may require that you [[correct]] REMEDY certain deficiencies in your program. Your committee will determine early in the program BOTH how to remedy the deficiencies and the minimum level of performance required of you. [[Such courses may be taken under the credit/no credit option, by audit, or through credit by examination.]] GRADED UNDERGRADUATE COURSES TAKEN TO REMEDY A DEFICIENCY MUST RECEIVE A GRADE OF “B” OR BETTER. Deficiency courses are not listed on the Advancement to Candidacy form.

EFFECTIVE:		Fall 2005

RATIONALE: 	This motion will clarify ambiguities in the current requirements regarding deficiencies. Since deficiencies may be remedied in other ways besides taking courses, and since these other ways are at the discretion of the Advisory Committee and the Department, removing the sentence in brackets will prevent students from being misled into thinking they may select one or the other method as an option at their own discretion. Adding the sentence about the minimum grade of B will prevent students from assuming they must merely pass a course at the lowest level in order to remedy a deficiency, and makes the requirement equivalent to that of undergraduate courses taken for credit toward the graduate degree (B or better). 

******************

F.	Motion to amend the Cooperative Ph.D. requirements, submitted by Graduate Academic & Advisory Committee 

Christa Mulder indicated that UAF has some cooperative programs that have gone through review by the Faculty Senate that have different standards from those listed under Cooperative Programs.  This motion would clarify the guidelines that must be followed by all programs that have not undergone Faculty Senate review.  The motion passed unanimously.  

MOTION:
=======

The UAF Faculty Senate moves to amend the current Cooperative Programs policy (p.166-67, 2004-2005 UAF catalog) by adding the following statement:

CAPS - Additions
[[   ]] -  Deletions

Cooperative Programs
Some students may develop cooperative programs using specific courses from other universities before being admitted to graduate study at UAF. As part of the application process, the cooperative program must be included in an approved Graduate Study Plan (GSP) (see page 167). The student must complete a minimum of 12 semester credits in residence at UAF, in addition to thesis and research.

The following guidelines are for collaborative Ph.D. graduate studies across all UA academic units [[:]]  SOME INDIVIDUAL DEGREE PROGRAMS HAVE DIFFERENT REQUIREMENTS WHICH ARE INCLUDED IN THE SPECIFIC PROGRAM REQUIREMENTS IN THE GRADUATE DEGREE PROGRAM SECTION IN THE CATALOG. THE REQUIREMENTS DESCRIBED HERE APPLY ONLY TO PROGRAMS THAT HAVE NOT ESTABLISHED DIFFERENT REQUIREMENTS.

*	At least four faculty members shall serve on the graduate advisory committee for each Ph.D. student. At least two committee members shall be UAF faculty. One of the UAF committee members must be on a tenure-track appointment in a Ph.D.-granting department. The committee shall be chaired or co-chaired by a UAF faculty member. 
*	The graduate advisory committee and its chair and/or co-chairs must be approved by the program director and the dean of the Graduate School. 
*	UAF rules and regulations on graduate studies shall apply to all UAF graduate students, including those concurrently enrolled at UAA and UAS. 
*	The graduate advisory committee must meet at least once a year to update the Graduate Study Plan and to review the student’s progress toward the degree. The annual progress report must be signed by all committee members and submitted to the dean of the UAF Graduate School. 
*	A comprehensive exam committee composed of the student’s advisory committee will administer the Ph.D. comprehensive exam for each student. 
*	The Ph.D. thesis defense is to be conducted on the UAF campus. 

EFFECTIVE:		Fall 2005

RATIONALE: 	One program, Engineering, has already established its own requirements; if approved, the proposed Psychology Ph.D. will also have different requirements. Therefore, clarification is needed to assure that the catalog does not include contradictory information, and that the general catalog requirements for collaborative Ph.D. graduate studies apply unless different requirements have been approved by the Faculty Senate.

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G.	Resolution in Support of BOR Policy changes and Draft University Regulation 03.01.01 - Faculty, Staff and Student Governance 

Abel Bult-Ito stated that this motion is in support of changes to the Board of Regents policy and the draft university regulation dealing with governance.  If passed by the Senate it would move the changes up through the Faculty Alliance.  At present there is no corresponding university regulation.  This creates a new regulation dealing with governance.  The regulation would establish the communication lines between the various governance units and the administration.  The motion passed with 1 abstention.

MOTION 
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The UAF Faculty Senate moves to recommend that the proposed changes to Regents' Policy and the draft University Regulation 03.01.01 -- Faculty, Staff and Student Governance as submitted by the Faculty Alliance be accepted with minor changes as indicated in section L.1.

	EFFECTIVE:  	Immediately

	RATIONALE:	This motion clarifies Regents' policy and establishes University regulation dealing with Faculty, Staff and Student Governance.

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CAPS - Addition
[[  ]]  - Deletion

DRAFT UNIVERSITY REGULATION 03.01.01
FACULTY, STAFF AND STUDENT GOVERNANCE

L.	TRANSMITTAL OF RECOMMENDATIONS AND ACTIONS

1.	Transmittal of System Governance Recommendations and Actions to the Administration or Board of Regents

Actions of the system governance groups affecting the university system or system community shall be transmitted in writing to the President of the University and the responsible executive within 40 days of the action taken.  Transmittal shall NORMALLY include evidence of dialogue with the responsible executive and a faithful characterization of the views [[that]] OF THE RESPONSIBLE executive and of THE SYSTEM governance GROUP.

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A.	Nomination for President-Elect 

Abel Bult-Ito indicated that nominations for the position of President-Elect are open and will be closed at noon on November 29.   This is two weeks prior to the next Faculty Senate meeting.  We have received one nomination for Paul Layer.  

IX	Committee Reports 	
		
	A.	Curricular Affairs - Rainer Newberry 

A report was attached to the agenda.  No additional comments.  

	B.	Faculty Affairs - Shirish Patil 

A report was attached to the agenda.  No additional comments.  

	C.	Committee on the Status of Women - Jane Weber/Carol Gold 

A report was attached to the agenda. 

	D.	Core Review - Doug Schamel

No report was available.  

	E.	Curriculum Review - Rainer Newberry, convener

No report was available.

	F.	Developmental Studies - Joe Mason/Cindy Hardy
		
A report was attached to the agenda.  

	G.	Faculty Appeals & Oversight - Paul Layer/Michael Pippenger  
		
A report was attached to the agenda.  No additional comments.  

	H.	Faculty Development, Assessment & Improvement – 
		Lee Haugen 

The following report was distributed as a handout.  

The Faculty Senate Development and Assessment Committee
MINUTES

The committee met on 10/13/04 at 1:00 PM.  

In attendance were Lee Haugen, Michael Nakaneczny, Christine Cooper, Susan Hendricks, Larry Roberts, and Marjorie Illingworth,

As first order of business, Lee Haugen was elected as Committee Chair. Larry Roberts was elected Recorder and Marjorie Illingworth as alternate Recorder.

Meetings times for this academic year were established for Mondays, 1:00-2:00 PM as follows:

November 22
December (no meeting)
January 31
February 21
March 28
April 18

Also discussed was an end of the year social gathering following the last Senate meeting on May 2. 

Agenda Items

The Committee agreed that too many tasks and agendas items could compromise the successful consideration or accomplishment of a more select or focused slate of committee tasks for the year. Therefore, they agreed to focus on three primary agendas items for the present.

1) Rural Assessment procedures:  It was reported that a mere 10% of course evaluations from the rural areas were normally returned especially when students are registered at campuses outside of CRA. Marjorie Illingworth reported that she is Chair of another CRA committee that is focusing on this issue and that she will keep us informed. There was some additional discussion about the possibility of adding an on-line evaluation for faculty.

2) Grade distribution:  Lee discussed a report received from the Provost that reviewed grade distribution with UAF. The Provost noted the grade distribution in CRA appeared to have a larger ratio of higher grades in the CRA region as compared with UAF grade distribution as a whole. Discussion followed per as to why this might be resulting in the observation that more CRA students are adult and older than the traditional UAF student body and as such are highly motivated for success. It was also suggested that because we do not presently allow + and – ratings for grades this could account for some high grades distribution.

Additional discussion from the Provost’s distribution report suggested that there are a significant higher number of drops, withdrawals, and incompletes for this population. 
Lee Haugen volunteered to follow these discussions with the Provost and to keep our committee informed.

3) Best Teaching Practices:  Larry Roberts reported that recent attendances to the Lilly Conference on College Teaching Excellence and the Council on Adult and Experiential Learning suggests that UAF may benefit from increased attention to best practices in college teaching. It was suggested that additional training opportunities for faculty be made available including the possibility of a UAF sponsored workshop or conference. Larry agreed to take the lead in this target area for the committee this year.

In a final discussion, Marjorie Illingworth agreed to help set up a Bb posting of committee meeting minutes and of our on-going business to help keep other faculty members informed.

	I.	Graduate Academic & Advisory Committee – Christa Mulder/Mary 
Erhlander  

A report was attached to the agenda.  No additional comments.  

	J.	Unit Criteria - Gary Holton 

A report was attached to the agenda. 

X	Members' Comments/Questions		

Tim Stickel indicated that the spring course schedules will be available in another week.  Students will be seeking their advisors to plan their schedules.  

XI	Adjournment

Adjourned at 2:55 p.m.

Tapes of this Faculty Senate meeting are in the Governance Office, 312 Signers' Hall if anyone wishes to listen to the complete tapes. 

Submitted by Sheri Layral, Faculty Senate Secretary.