MINUTES
UAF FACULTY SENATE MEETING #114
MONDAY, MARCH 3, 2002
Wood Center Carol Brown Ballroom

I	The meeting was called to order by President Chukwu at 1:10 p.m.

	A.	ROLL CALL 
	
	Members Present:		Members Absent:
	Box, M.   				Barnes, D.
	Bult-Ito, A.   			Barnhardt, C.
	Chukwu, G.  			Berman, G.
	Curda, L.      			Bruder, J.
	Dinstel, R.   			Bueler, E.
	Duffy, L. 				Gladden, J.
	Haugen, L.   			Goering, G.    
	Holton, G.      			Gradinger, R. 
	Illingworth, R. 			Hannigan, M. 
	Leguard, J.  			Luick, B.   
	Ma, Z.    				McBeath, J.  
	McCarthy, P. 			Simmons, B.
	McRoy, P.     			Whiteledge, T.
	Morrison, J. 			Zilberkant, E.
	Newberry, R. 			Zhang, S. 
	Odess, D. 				
	Patil, S. 				
	Pinney, P.				OTHERS PRESENT:
	Schneider, W. 			Anderson, J.
	Weber, J.				Bowden, E. 
						Gregory, G. 
						Layer, P.
						Layral, S.
						Lind, M.
						Martin, W. 
						Phillips, B.
						Reichardt, P.
						Schamel, D.
						Tate, S.

	NON-VOTING MEMBERS PRESENT:	NON-VOTING MEMBERS ABSENT:
	Andrews, B - GSO  			Miller, D. - President, ASUAF
	Joseph, B.  - Dean, CRA  		Ledlow, L.   - President, UAFSC
	Woodall, D. - Dean, CSEM
	Slominski, R. - University Registrar

	B.	The minutes to Meeting #113 (February 3, 2003) were approved as distributed via e-mail.  

	C.	The agenda was approved as distributed via e-mail.

II	Status of Chancellor's Office Actions
	A.	Motions approved: 
		1.	Motion on Low Grade Reports.
		2.	Motion to amend the Baccalaureate 
			Core Curriculum.
		3.	Motion to approve the Unit Criteria for 
			the School of Mineral Engineering.
	B.	Motions pending:  none

III	Comments from Chancellor, Marshall Lind - 

President Hamilton will be giving his State of the University address to the Finance committees of the House and Senate on Tuesday morning at 9:00 a.m.  The theme of his presentation is:  It's Working!  He will be talking about the progress that the university has made as a result of their help over the past four years.  

The Commonweath North organization out of Anchorage that is interested in statewide policy issues recently completed a report on the University of Alaska statewide system.  They came out with a series of recommendations on how the University is doing in responding to state needs.  The report can be found on the web at:  www.commonweathnorth.org.  Chancellor Lind encouraged everyone to go to the Executive Summary and look at the key findings.  They speak to a number of issues that we will hear about during the legislative session.  It's a good report.  UAF comes out quite good.  One area they caution us about is to keep balanced in terms of teaching and research.  They also encourage us to do what we have been doing in terms of taking money from the state legislature and leverage it to bring in additional dollars.  They make the recommendation that the state legislature need to continue to support the University.  They also talk about the importance of the Centers of Excellence.  

Chancellor Lind indicated that the enrollment increases are looking very good. The fall to fall retention and the fall to spring retention is up.  We are seeing a continued increase in graduate students.  Overall the spring enrollment is up about12% over last year.  Fall enrollment was up 11%.  Applications and acceptances for next fall are also up.  Scholarship applications are up.  This is a good indicator of growth.  The Deans and Chancellor's list have been released for fall 2002.  Students receiving a 3.5 and 4.0 are included on the lists.  The numbers for students receiving a 3.5 have gone up from 568 to 630.  

Two weeks ago the Board of Regents met in Juneau.  They approved several construction projects.  The first one was the Museum--it is moving forward.  We needed authority to increase the amount of money for the project by $1.75 million.  They also approved the plan for the West Ridge Research Building.  Anticipate it to be completed Summer 2004.  We are continuing to do planning for the BiCS building.  There are a number of new board members and we need to go back to them and give them an update on the various functions that will be located in the building.  That will be done at the meeting in June.  The Board approved a change to the name of the museum to University of Alaska Museum of the North.  SALRM received a name change as well to School of Natural Resources and Agricultural Sciences (SNRAS).

We are not sure where the budget will come down with the legislature.  We know that with all indications it will be tight.  The Governor will give his budget address later in the week.  We have to look at all the pieces, especially as it related to the money from the Alaska Science & Technology foundation.  In the past we have receive funds from them in lieu of general funds of over $2.3 million.  Most of that has gone directly to the School of Natural Resources and Agricultural Sciences, particularly to Palmer.  There is some question on how that will play out.  We'll be watching that one closely.  It will be an interesting and challenging session for the university.  

Larry Duffy asked about plans to look at the need for classroom and lab space for teaching that are needed as a result of the increased enrollment.  The Chancellor indicated that the new buildings will result in some shifting and may result in some classroom space.  

	Comments from Provost, Paul Reichardt -

Paul Reichardt added that a few months ago a survey of instructional space was done.  At no time is more than 80% of the classroom space is used.  They will be looking more closely at the results to understand the data.  

The Initiative Review process:  We have received summary reports on each of the 150 initiatives that have been launched systemwide over the last three years.  Approximately 50 were at UAF.  SAC is overseeing a review of them with the idea of sorting them into three piles.  The green light pile is for those we feel are successful and should continue to receive support.  The recommendation will be to move it to base budget and no longer scrutinized under the review process.  The red light pile will be for those that do not warrant continued support.  The middle orange pile is for those that say it's too early to determine whether it's successful and we will continue to monitor.  SAC is meeting tomorrow to look over the entire set and confirm some tentative assignments for further review.  The initiatives that are related to information technology will be review by the IT Council for their review and recommendation to SAC.   Those that are related to research will be sent on to Vice-President Dorman for a similar review and comment.  The Health related one would go to Karen Purdue.  The workforce initiatives will be sent to Wendy Redman.  By the end of March they will report back to SAC, at which point SAC will have review the remaining initiatives.  In April SAC will make recommendations to the President.  

SAC has been asked to make two reports to the Board of Regents' in April.  One is on Ph.D. education.  It will report on the numerical data for UAF over the last several years in terms of enrollment and degrees granted.  There will be a section on what it takes to carry out a successful Ph.D. program; a section on the budgetary impacts; and a section on potential collaboration among the universities.  One area that he could use some help is on the aspects of what it takes to deliver a Ph.D. program.  If anyone has information from other organizations or institutions on what size of faculty, library facilities, and other types of infrastructure it take, he could use that information.  The second report is on teacher preparation.  SAC has yet to talk about what the elements are, but it should include enrollment data, a summary of program changes that have taken place, some response to the question of what are we doing to address the problems that rural Alaska see in terms of recruiting and retaining teachers, and how are we responding to No Child Left Behind.  This is in part background for the Regents for a June meeting between the Board of Regents' and state Board of Education. 

Larry Duffy spoke about the lack of involvement of faculty in the review groups on the Initiative Review.  Provost Reichardt indicated that they would all come back to SAC and he felt that a large percentage of the initiatives would be moved to base budget.  

	Guest Speaker - Earlina Bowden

Earlina Bowden, Assistant to the Chancellor for Campus Diversity and Compliance, addressed the Faculty Senate members about equal employment opportunity.  Her job is to make sure we, as a university, follow all laws and regulations relating to equal employment opportunity and to develop the affirmative action program every year.   She is responsible for measuring where we are with regard to actively increasing the representation of protected classes within the staff of the university.  To do that she has asked to be invited to every school within UAF to include the rural campuses to give instructions in equal employment opportunity and affirmative action.  Staff play a critical role in ensuring that at the end of the year, when we do statistics and review where we are, we are making more strides toward equal employment and extending opportunities to individual of protected classes.  We are doing targeted recruitment and any other positive steps we can to make this university truly more diverse with regard to the population.   

Faculty have a key role in ensuring that with every recruitment for faculty that we are doing as much as we can to outreach to non-traditional locations, that we are targeting minority university systems and colleges, through your contacts at conventions, and that you encourage individuals of other ethnic groups and those in protected status to apply for positions in Alaska.  In looking at the numbers we are still under-represented for females.  Females are the largest percentage of the workforce today within the United States.  

The material handed out was structured to include employer liability to ensure that our workforce and learning environment are free and clear of any discriminatory actions.  This is based on federal standards.  Everyone is considered an agent of the university and is therefore liable for discrimination.  The other part of the packet is the faculty's responsibility to help us achieve the goals of the affirmative action plan.   

Godwin Chukwu asked Earlina Bowden to address the issue of department chairs responsibility in regards to equal employment and harassment.  Earlina Bowden indicated that she is also responsible for dealing with complaints of discrimination.  Most complaints of discrimination are totally preventable.  The Department chairs and Deans are responsible for the learning and working environment.  Faculty need to recognize inappropriate actions.  If you see or are aware of inappropriate actions, you have responsibility to take immediate action.  When speech has a negative impact on other individuals or when that speech is discriminatory or harassing, then it crosses the line.  Then someone has the right to say they have been discriminated against.  If they say the professor did nothing to stop the behavior, that makes us liable.  There is a very clear line.  The standards are very clear.  It is called the reasonable person rule.  If a reasonable person could be offended by what has happened or what is said, you have a responsibility to take action.  It could be as easy as saying, "You need to correct your speech or you are being offensive."  You should error on the side of could someone be offended by what they are seeing.  We need to keep this environment comfortable for everyone who comes in.  

	Steve Tate - Bookstore -

Steve Tate is the textbook coordinator at the UAF Bookstore.   It is his job to ensure that the textbooks arrive in a timely manner for the start of class.   The adoption deadlines for textbooks for spring semester is October 1, for summer it is March 1, and for fall semester it is April 15.  This affects textbook buy back immensely.  If you turn your adoptions in on time it gives students a chance to sell textbooks back at the end of the semester.  They are given a 50% refund on books that are adopted.  It also gives the bookstore an opportunity to buy more used books, which saves the students money.  Another concern is being able to contact faculty over the summer break.  If they have an email address or phone number they can contact you if there is a problem obtaining your order.  He overall goal is to improve the communications and relations with the UAF Bookstore and faculty.  

Many faculty members have asked about the book return policy for the spring semester.  Because of the space limitation they have, textbooks are returned during the first week of February.  If a book will not be used until later in the semester, please contact him at 474-5778 and he will hold the book.  Freight charges are assessed to department for late book adoptions.  This policy was implemented in the fall for orders received after June 30th.     If you have any questions or concerns about how the Bookstore is run you can speak to Steve Tate or the Bookstore manager, Becky Phillips.  

IV	Public Comments/Questions - none

V	Governance Reports

	A.	President-Elect's Comments - P. Pinney

Pete Pinney stated that on March 12 at 1:30 the Faculty Affairs Committee will hold a joint meeting with the Ad Hoc Committee on Classified Research.  People are invited to attend if they want to.  It will be held in the Runcorn Conference Room in the Natural Science Facility.  

	B.	President's Comments - G. Chukwu

Godwin Chukwu welcomed the rural representatives.  There will be a joint reception immediately after the May Senate meeting to honor the Outstanding Senator of the Year Award and the Usibelli Award recipients.   Eva Kopacz sends her regrets that she can not attend the Faculty Senate meeting.  We need to select one person to be on the Distance Educators Award Committee.  

Concerns from the faculty that have come forward during the past few weeks have been forwarded to the appropriate committees.  The student misconduct issue has been referred to the Faculty Appeals & Oversight Committee.  The issue regarding a definition of discipline or unit will be forward to the Faculty Affairs Committee and to the Faculty Appeals & Oversight Committee.  A memo regarding a resolution on the war in Iraq that is being debated at the University of Oregon has been forwarded to the Faculty Affairs Committee for its recommendation.  

Larry Duffy indicated that with the new entrance to the campus, people would not see the American flag and Alaska flag that flies above the Bunnell Building.  It might be an appropriate to mount a flagpole on the Butrovich Building so that people using the new entrance can see it.  

	C.	Staff Council - L. Ledlow

Larry Ledlow was not available for comments.  

	D.	ASUAF - D. Miller

Derek Miller was not available for a report.

		GSO - B. Andrews

Ben Andrews indicated that he had nothing to report from the Graduate Student Organization.   

VI	New Business

	A.	Nominations for President-Elect 

Nominations for President-Elect were opened.  Abel Bult-Ito was nominated.    Nominations will remain open until the next meeting at which time elections will be conducted.  

	B.	Screening Committee for OSYA

We have received two nominations for the Outstanding Senator of the Year Award.  Pete Pinney will chair the screening committee.  Sukumar Bandopadhyay is the Provost Council representative.  Three additional Senate members are needed.  Jane Weber, Mark Box, and Linda Curda volunteered.  

	C.	Motion to approve a Certificate and A.A.S. in Educator:  Para-Professional, which includes 12 new courses, submitted by Curricular Affairs 

Ron Illingworth introduced the motion.  This is in response to the No Child Left Behind act requiring us to establish a mandatory education requirement for teacher aides.  This degree program represents one of the three options available for certification of teacher aides.  There are a large number of teacher aides throughout the state and this would support those within the UAF area.  The motion passed unanimously.  

MOTION:
======

The UAF Faculty Senate moves to approve a Certificate and A.A.S. in Educator:  Para-Professional, which includes 12 new courses. 

	EFFECTIVE:  	Fall 2003 or 
		Upon Board of Regents' Approval

	RATIONALE: 	See full program proposal #41-52 and #53-54 
		on file in the Governance Office, 312 Signers’ Hall.

		Certificate consists of general requirements of
		12 credits, 8 credits of certificate core,
		10 credits of program requirements for total of
		30 credits.

		AAS consists of AAS degree requirements of 12
		credits, 18 credits of program requirements, and
		12 credits in a concentration area (Alaska Native
		Languages, Elementary Education, Special Education,
		Counseling/Social Work, Early Childhood
		Education, Microcomputer Support Specialist,
		Rural Development), and 18 elective credits to 
		total 60 credits.

**************

	D.	Motion to approve adding ENGL 211 or 213 as a prerequisite for all Writing Intensive courses, submitted by Core Review & Curricular Affairs 

Doug Schamel introduced the motion.  It is similar to the one introduced at the last meeting.  Permission of instructor has been added.  Also provided in the rationale statement are comments from the Core documents concerning "W" courses.  Joan Leguard asked if the English Department was consulted.  Doug Schamel indicated that there is a representative from the English Department on the committee.  Mark Box stated that he felt that the English Department has no opinion on the matter.  Joan Leguard asked if the committee had contacted departments that offer "W" courses.  Doug Schamel indicated that his committee is composed of members from a variety of departments that offer "W" courses and they support the motion.  Larry Duffy asked how this would be monitored to know which students have not met the prerequisite.  There is a report that is available to faculty.  Larry Duffy also comments on the need to involve more faculty in looking at all the changes to the Core.  Godwin Chukwu pointed out that it is the responsibility of the Senators to disseminate information to their faculty.  All meetings are public meetings.  Ron Illingworth indicated that the Curricular Affairs Committee supports the motion.  Last year the committee worked to make sure that prerequisites accurately reflect what is needed for students to be successful.  He also spoke about the committee's concerns about allowing students to take courses out of sequence that is associated with prior knowledge and by doing so we are not helping the students to succeed.  Dan Odess spoke in favor of the intent of the motion but expressed concern if there is enough sections of ENGL 211/213 for all students.  The motion passed with 2 nays and 1 abstention.  

MOTION:
======

The UAF Faculty Senate moves to add ENGL 211X or ENGL 213X (or permission of instructor) as a prerequisite for all "W" courses.

	EFFECTIVE:  	Fall 2003

		Course syllabi for "W" courses will include this prerequisite 
		beginning with Fall 2003.  This prerequisite will be added 
		to all catalog course descriptions for "W" courses for the 
		2004-2005 catalog.  

	RATIONALE:  	"W" courses are intended to allow students 
		to hone their writing skills within their chosen discipline 
		AFTER they have successfully completed the required 
		basic composition courses, ENGL 111X and ENGL 211X/ 
		213X.   We are simply suggesting an alignment of the 
		required curriculum in a manner that makes academic sense.  

		The Core document assumed this alignment in several places.  
		With respect to ENGL 211X/213X, the document states:  
			"To prepare students for the research papers, 
			the course gives students a review of library skills and 
			familiarization with the library's holdings."  

		With respect to "W" courses, the document states:  
		"Writing-Intensive and Oral Communication-Intensive Courses: 
			1.	After completing the two required writing 
			courses and one required speech course, students 
			will extend their experience by taking two designated 
			Writing-Intensive courses and one Oral Communication-
			Intensive course."  

		Faculty may certainly over-ride a prerequisite, such as the 
		one offered here, by issuing special permission.  

**************

	E.	Motion to amend the transfer guidelines for UAF core curriculum requirements, submitted by Core Review 

Doug Schamel introduced the motion.  He stated that the current transfer guideline indicates that the course in ethics be an upper division course.  This motion opens the door to students who may have a course in ethics at the lower level with the approval of the Philosophy Department.  Joan Leguard asked if this motion met with the department head's approval.  She indicated that the department is only approving courses that meet their guidelines.  The motion passed with 2 nays and 1 abstention.  

MOTION:
======

The Faculty Senate moves to amend the UAF catalog "Table of Substitutions: non-University of Alaska institutions" (page 14 of the 2002-03 catalog) as follows:

[[  ]]  = Deletion
CAPS = Addition

TABLE OF SUBSTITUTION

CORE CURRICULUM COURSES 	COURSES WHICH TRANSFER AS

PHIL 322X,    				an upper division course in ethics
Ethics (Values and Choices)		OR A LOWER-DIVISION COURSE IN 
						ETHICS, WITH APPROVAL OF THE 
						PHILOSOPHY DEPARTMENT. 

	EFFECTIVE:   	Immediately
			Upon approval of the Chancellor.
			This will appear in the 2004-05 catalog.

	RATIONALE: 	Many schools outside of the UA system offer 
		and encourage students to take a lower-division ethics 
		course.  Some of these courses are more-or-less equivalent, 
		in terms of breadth and depth of coverage, to upper-division 
		courses at UAF that satisfy the ethics core requirement.  
		Some lower-division ethics courses taught outside of the 
		UA system, however, are not equivalent to UAF ethics 
		courses.  It is manifestly unfair to transfer students to 
		retake a course already taken outside of UAF. However, 
		there is no simple mechanism to identify which lower-division 
		ethics courses are equivalent. Hence, the Philosophy Chair 
		is the designated gatekeeper.

		The Core Review Committee routinely routes all petitions 
		for an ethics course to the Philosophy Chair for review and 
		advice.  The Philosophy Chair often defers recommendations 
		to other departments offering ethics courses.  This catalog 
		change will primarily formalize our current practice; it will 
		also transfer some authority from the Core Review 
		Committee to the Philosophy Chair.  Most importantly, it 
		alerts transfer students to the possibility of using a lower-
		division ethics course to satisfy the Core ethics requirement.  
		Current wording of the catalog does not encourage students 
		to pursue this option.

**************

	F.	Motion to approve the Unit Criteria for Cooperative Extension Service, submitted by the Ad Hoc Committee on Unit Criteria 

Gary Holton introduced the motion.  Gary Holton stated that this is a revision to existing unit criteria.  Policy requires unit criteria to be approved every five years.   He made a friendly amendment to insert the words "or applied" to section III, C.O.  The motion passed unanimously.  

MOTION:
======

The UAF Faculty Senate moves to approve the Unit Criteria for the Cooperative Extension Service.  

	EFFECTIVE:  	Immediately
				Upon Chancellor Approval

	RATIONALE:  	The committee assessed the updated unit 
		criteria submitted by the Cooperative Extension Service. 
		The unit criteria were found be consistent with UAF 
		guidelines.

				****************

UAF REGULATIONS FOR THE EVALUATION OF FACULTY:
INITIAL APPOINTMENT, ANNUAL REVIEW, REAPPOINTMENT,
PROMOTION, TENURE, AND SABBATICAL LEAVE

AND
COOPERATIVE EXTENSION SERVICE UNIT CRITERIA
STANDARDS AND INDICES

The following is an adaptation of uaf and regents criteria for promotion and tenure, specifically developed for use in evaluating faculty in the Cooperative Extension Service.  Items in capitalized and boldface are those specifically added or emphasized because of their relevance to ces faculty, and because they are additions and clarifications to uaf regulations.  These unit criteria are for use in the annual evaluation of faculty as well.

CHAPTER I

Purview

The University of Alaska Fairbanks document, "Faculty Appointment and Evaluation Policies," supplements the Board of Regents policies and describes the purpose, conditions, eligibility, and other specifications relating to the evaluation of faculty at the University of Alaska Fairbanks (UAF). Contained herein are regulations and procedures to guide the evaluation processes and to identify the bodies of review appropriate for the university.

The University, through the UAF Faculty Senate, may change or amend these regulations and procedures from time to time and will provide adequate notice in making changes and amendments.

These regulations shall apply to all of the units within the University of Alaska Fairbanks, except in so far as extant collective bargaining agreements apply otherwise.

The provost is responsible for coordination and implementation of matters relating to procedures stated herein.

CHAPTER II

Initial Appointment of Faculty

A.	Criteria for Initial Appointment Minimum degree, experience, and performance requirements are set forth in “UAF Faculty Policies,” Chapter IV. Exceptions to these requirements for initial placement in academic rank or special academic rank positions shall be submitted to the Chancellor or Chancellor's designee for approval prior to a final selection decision.

B.	Academic Titles 
Academic titles must reflect the discipline in which the faculty are appointed.

C.	Process for Appointment of Faculty with Academic Rank 
Deans or schools and colleges, and directors when appropriate, in conjunction with the faculty in a unit shall establish procedures for advertisement, review and selection of candidates to fill any vacant faculty position. These procedures are set by UAF Human Resources and the Campus Diversity and Compliance (AA/EEO) office and shall provide for participation in hiring by faculty and administrators as a unit. 

IN ACCORDANCE WITH THE BOARD OF REGENTS POLICY ON PROMOTION AND TENURE, EXTENSION AGENTS ARE EXEMPTED FROM A TRIPARTITE RESPONSIBILITY. SUCH FACULTY HAVE BIPARTITE RESPONSIBILITY. THE BIPARTITE RESPONSIBILITIES ARE TO BE CLEARLY STATED AT THE TIME OF HIRE AND CAN BE ANY COMBINATION OF TWO OF THE THREE TRIPARTITE MISSIONS, I.E., TEACHING, RESEARCH, OR SERVICE IN COMBINATION. EXTENSION SPECIALISTS AND OTHER EXTENSION FACULTY HAVE A TRIPARTITE RESPONSIBILITY.

THE COOPERATIVE EXTENSION SERVICE FACULTY HAS DEVELOPED A POLICY ON MENTORING RELATIONSHIPS FOR FACULTY WHICH PROVIDES GUIDELINES FOR THE MENTORING SYSTEM. FACULTY MEMBERS SHALL BE INFORMED OF THE OPPORTUNITY TO MAINTAIN A VOLUNTARY MENTORING RELATIONSHIP DURING THEIR CAREER DEVELOPMENT PRIOR TO THE AWARD OF TENURE.

D.	Process for Appointment of Faculty with Special Academic Rank 
Deans and/or directors, in conjunction with the faculty in a unit, shall establish procedures for advertisement, review, and selection of candidates to fill any faculty positions as they become available. Such procedures shall be consistent with the university's stated AA/EEO policies and shall provide for participation in hiring by faculty and administrators in the unit. 

E.	Following the Selection Process 
The dean or director shall appoint the new faculty member and advise him/her of the conditions, benefits, and obligations of the position. If the appointment is to be at the professor level, the dean/director must first obtain the concurrence of the chancellor or chancellor’s designee.

F.	Letter of Appointment 
	The initial letter of appointment shall specify the nature of the assignment, the percentage emphasis that is to be placed on each of the parts of the faculty responsibility, mandatory year of tenure review, and any special conditions relating to the appointment. 

	This letter of appointment establishes the nature of the position and, while the percentage of emphasis for each part may vary with each workload distribution as specified in the annual workload agreement document, the part(s) defining the position may not.

CHAPTER III

Periodic Evaluation of Faculty

A.	General Criteria 
Criteria outlined in “UAF Faculty Appointment and Evaluation Policies,” Chapter IV, AND CES UNIT CRITERIA, STANDARDS AND INDICES, evaluators may consider, but shall not be limited to, whichever of the following are appropriate to the faculty member's professional obligation: mastery of subject matter; effectiveness in teaching; achievement in research, scholarly, and creative activity; effectiveness of public service; effectiveness of university service; demonstration of professional development and quality of total contribution to the university.

For purposes of evaluation at UAF, the total contribution to the university and activity in the areas outlined above will be defined by relevant activity and demonstrated competence from the following areas: 1) effectiveness in teaching; 2) achievement in scholarly activity; and 3) effectiveness of service.

Bipartite Faculty 
Bipartite faculty are regular academic rank faculty who fill positions that are designated as performing two of the three parts of the university's tripartite responsibility.

The dean or director of the relevant college/school shall determine which of the criteria defined above apply to these faculty.

Bipartite faculty may voluntarily engage in a tripartite function, but they will not be required to do so as a condition for evaluation, promotion, or tenure.

B.	Criteria for Instruction
A central function of the university is instruction of students in formal courses and supervised study. Teaching includes those activities directly related to the formal and informal transmission of appropriate skills and knowledge to students. The nature of instruction will vary for each faculty member, depending upon workload distribution and the particular teaching mission of the unit. Instruction includes actual contact in classroom, correspondence or electronic delivery methods, laboratory or field and preparatory activities, such as preparing for lectures, setting up demonstrations, and preparing for laboratory experiments, as well as individual/independent study, tutorial sessions, evaluations, correcting papers, and determining grades. Other aspects of teaching and instruction extend to undergraduate and graduate academic advising and counseling, training graduate students and serving on their graduate committees particularly as their major advisor, curriculum development, and academic recruiting and retention activities.

1.	Effectiveness in Teaching

STANDARD ACADEMIC TEACHING IS NOT A COMMON FORM OF INFORMATION DELIVERY IN THE COOPERATIVE EXTENSION SERVICE. INSTRUCTION OFTEN INCLUDES CONTACT WITH CLIENTELE THROUGH DISTANCE DELIVERY METHODS, WORKSHOPS, SEMINARS, TRAINING AND PUBLIC INFORMATION EVENTS.

Evidence of excellence in teaching may be demonstrated through, but not limited to, evidence of the various characteristics that define effective teachers. Effective teachers:

a.	are highly organized, plan carefully, use class time efficiently, have clear objectives, have high expectations for students AND CLIENTELE;

b.	express positive regard for students, BECOME FAMILIAR WITH THEIR PUBLIC, develop good rapport with students AND CLIENTELE, show interest/enthusiasm for the subject;

c.	emphasize and encourage student participation, ask questions, frequently monitor student AND CLIENTELE participation for student learning and teacher effectiveness, are sensitive to student AND CLIENTELE diversity;

d.	emphasize regular feedback to students and reward student learning success;

e.	demonstrate content mastery, discuss current information and divergent points of view, relate topics to other disciplines, deliver material at the appropriate level;

f.	regularly develop new courses, workshops and seminars and use a variety of methods of instructional delivery and instructional design;

g.	may receive prizes and awards for excellence in teaching.

2.	Components of Evaluation 
Effectiveness in teaching will be evaluated through information on formal and informal teaching, course and curriculum material, recruiting and advising, training/guiding graduate students, etc., provided by:

a.	systematic student ratings i.e. student opinion of instruction summary forms, and at least two of the following:

b.	narrative self‑evaluation,

c.	peer/department chair classroom observation(s),

d.	peer/department chair evaluation of course materials.

EVALUATION OF TEACHING IN AN EXTENSION CONTEXT:

TEACHING IS DEFINED AS A FORMAL PRESENTATION OF RESEARCH BASED SUBJECT MATTER. EFFECTIVE TEACHING IS COMPLEX, BUT MUST PROVIDE A LEARNING EXPERIENCE ENABLING THE LEARNER TO GAIN KNOWLEDGE, SKILLS AND/OR CHANGES IN ATTITUDES/BEHAVIOR. IT SHALL BE EVALUATED WHENEVER POSSIBLE.

EXTENSION EDUCATION DIFFERS FROM RESIDENT EDUCATION IN THAT IT ADDRESSES CLIENTELE AND PUBLIC NEEDS BY DELIVERING INFORMATION RELEVANT TO THOSE NEEDS.

STANDARDS AND INDICES OF TEACHING ACTIVITY IN THE COOPERATIVE EXTENSION SERVICE:

TEACHING AND TRANSFER OF KNOWLEDGE ARE CHARACTERIZED BY:

A.	COURSES, WORKSHOPS, SEMINARS, DEMONSTRATIONS AND CURRICULUM OR PROGRAM DEVELOPMENT.

B.	EDUCATIONAL VIDEOTAPES AND/OR OTHER MEDIA PRODUCED FOR PUBLIC EDUCATION, THAT REQUIRES RESEARCH AND PREPARATION.

INDICES FOR DOCUMENTING EFFECTIVE TEACHING IN AN EXTENSION CONTEXT INCLUDE:

A.	DOCUMENTATION OF TEACHING TO MEET A FACULTY MEMBER’S AGREED UPON WORKLOAD.

B. 	DOCUMENTATION OF CHANGES IN KNOWLEDGE, SKILLS AND/OR ATTITUDES/BEHAVIOR RESULTING FROM CES INFORMATION TRANSFER.

C. 	DEMONSTRATING THAT CES TEACHING IS A RESPONSE TO CLIENTELE NEEDS.

D.	SYSTEMATIC CLIENTELE EVALUATION OF BOTH THE PROGRAM AND THE INSTRUCTOR.

E.	UNSOLICITED TESTIMONIALS.

F.	DOCUMENTATION OF CONTACT HOURS WITH CLIENTELE RELATIVE TO POTENTIAL AUDIENCES.

G.	EVIDENCE OF CREATIVITY AND SUCCESS IN DISTANCE DELIVERY EDUCATIONAL PROGRAMMING.

EXAMPLES OF EXCELLENCE IN TEACHING PERFORMANCE WHICH QUALIFIES A CES FACULTY MEMBER FOR PROMOTION TO THE RANK OF FULL PROFESSOR MAY INCLUDE:

1.	DEVELOPMENT AND/OR ADAPTATION OF NEW METHODS AND APPROACHES IN THE DISCIPLINE, SUCH AS:

A.	CREATIVE USE OF MEDIA FOR CLIENTELE EDUCATION WHICH EXTENDS THE BOUNDS OF THE DISCIPLINE AND IMPROVES EDUCATIONAL OUTREACH.

B.	CURRICULUM OR PROGRAM DEVELOPMENT, WHICH ENHANCES TEACHING EFFECTIVENESS.

2.	RECEIPT OF STATE OR NATIONAL AWARDS IN RECOGNITION OF OUTSTANDING TEACHING.

3.	CONTINUED EXCELLENT CLIENTELE/STUDENT REVIEWS AND EVALUATIONS AS A TEACHER.

4.	RECOGNITION THROUGH INVITATIONAL TEACHING OPPORTUNITIES.

C.	Criteria for Research, Scholarly, and Creative Activity
Inquiry and originality are central functions of a land grant/sea grant/space grant university and all faculty with a research component in their assignment must remain active as scholars. Consequently, faculty are expected to conduct research or engage in other scholarly or creative pursuits that are appropriate the mission of their unit, and equally important, results of their work must be disseminated through media appropriate to their discipline. Furthermore, it is important to emphasize the distinction between routine production and creative excellence as evaluated by an individual's peers at the University of Alaska and elsewhere.

FACULTY ARE EXPECTED TO CONDUCT APPLIED RESEARCH OR ENGAGE IN OTHER SCHOLARLY OR CREATIVE PURSUITS THAT ARE APPROPRIATE TO THE MISSION OF THE COOPERATIVE EXTENSION SERVICE. CONSISTENT WITH THIS MISSION, EXTENSION FACULTY PROVIDE THE PUBLIC WITH RESEARCH BASED INFORMATION IN AN EASILY UNDERSTOOD FORMAT THAT CAN BE APPLIED TO DAILY LIVING AND IMPROVE THE QUALITY OF LIFE. COOPERATIVE EXTENSION SERVICE BULLETINS, FACT SHEETS AND PUBLICATIONS SHALL BE CONSIDERED A MAJOR PART OF THE DISSEMINATION OF INFORMATION BY EXTENSION FACULTY. COOPERATIVE EXTENSION SERVICE FACULTY HAVE VERY LIMITED OPPORTUNITIES TO CONDUCT TRADITIONAL RESEARCH AND VERY LIMITED ACCESS TO LABORATORIES AND GRADUATE STUDENTS. ADDITIONALLY, BIPARTITE FACULTY MAY OR MAY NOT HAVE A RESEARCH OBLIGATION.

1.	Achievement in Research, Scholarly, and Creative Activity
Whatever the contribution, research, scholarly or creative activities must have one or more of the following characteristics:

a.	They must occur in a public forum.

b.	They must be evaluated by appropriate peers.

c.	They must be evaluated by peers external to this institution so as to allow an objective judgment.

d.	They must be judged to make a contribution.

2.	Components of Research, Scholarly and Creative Activity
Evidence of excellence in research, scholarly, and creative activity may be demonstrated through, but not limited to:

a.	 Books, reviews, monographs, bulletins, articles, proceedings and other scholarly works published by reputable journals, scholarly presses, and publishing houses that accept works only after rigorous review and approval by peers in the discipline.

b.	Competitive grants and contracts to finance the development of ideas; these grants and contracts being subject to rigorous peer review and approval.

c.	Presentation of research papers before learned societies that accept papers only after rigorous review and approval by peers.

d.	Exhibitions of art works at galleries, selection for these exhibitions being based on rigorous review and approval by PEERS, juries, recognized artists, or critics.

e.	Performance in recitals or productions; selection for these performances being based on stringent auditions and approval by appropriate judges.

f.	Editing or refereeing articles or proposals for professional journals or organizations AND CES PUBLICATIONS.

g.	Scholarly reviews of publications, art works and performance of the candidate.

h.	Citations of research in scholarly publications.

i.	Published abstracts of research papers.

	j.	Reprints or quotations of publications, reproductions of art works, and descriptions of interpretations in the performing arts, these materials appearing in reputable works of the discipline.

k.		Prizes and awards for excellence of scholarship.

l.	Awards of special fellowships for research or artistic activities or selection of tours of duty at special institutes for advanced study.

m.	Development of processes or instruments useful in solving problems, such as computer programs and systems for the processing of data, genetic plant and animal material, and where appropriate obtaining patents and/or copyrights for said development.

N.	AWARDS OF SPECIAL FELLOWSHIPS TO DEVELOP IDEAS.

O.	AUTHORSHIP OF ONE OR MANY CES PUBLICATIONS OR ARTICLES WITHIN CES PUBLICATIONS  BASED ON ORIGINAL OR APPLIED RESEARCH WHICH MEETS THE CRITERIA SET FORTH IN CHAPTER III C.1. OF THIS DOCUMENT WILL BE DEEMED EQUAL TO ONE WORK PUBLISHED IN A NATIONAL OR INTERNATIONAL JOURNAL (THE NUMBER TO BE DETERMINED AND DESIGNATED BY THE CES PEER REVIEW COMMITTEE ON AN INDIVIDUAL BASIS ACCORDING TO THE LENGTH AND COMPLEXITY OF EACH PUBLICATION OR ARTICLE).

P.	NEW AND UNIQUE ADAPTATIONS OF EXISTING RESEARCH-BASED TECHNOLOGY OR KNOWLEDGE IN ORDER TO SOLVE PROBLEMS RELEVANT TO ALASKA.

EXCELLENCE IN THE AREA OF RESEARCH OR SCHOLARLY ACTIVITY IN EXTENSION, WHICH QUALIFIES A FACULTY MEMBER FOR PROMOTION TO FULL PROFESSOR MAY INCLUDE:

1. 	AUTHORSHIP OF A BOOK OR MAJOR REFERENCE IN THE FACULTY MEMBER'S AREA OF SCHOLARLY ACTIVITY.

2.	RECEIPT OF A NATIONAL RESEARCH FELLOWSHIP.

3.	CONTINUOUS PERFORMANCE IN RESEARCH WITH A CORRESPONDING PUBLICATION RECORD.

4.	INTRODUCTION OF A NEW TECHNOLOGY, PRODUCT, OR IDEA WHICH DEMONSTRABLY IMPROVES THE QUALITY OF LIFE FOR ALASKANS, AND IS A CLEAR RESULT OF A FACULTY MEMBER'S EXTENSION ACTIVITY.

D.	Criteria for Public and University Service
Public service is intrinsic to the land grant/sea grant/space grant tradition, and is fundamental part of the university's obligation to the people of its state. In this tradition, faculty providing their professional expertise for the benefit of the university's external constituency, free of charge, is identified as "public service." The tradition of the university itself provides that its faculty assume a collegial obligation for the internal functioning of the institution; such service is identified as "university service."

	1.	Public Service
Public service is the application of teaching, research, and other scholarly and creative activity to constituencies outside the University of Alaska Fairbanks. It includes all activities which extend the faculty member's professional, academic, or leadership competence to these constituencies. It can be instructional, collaborative, or consultative in nature and is related to the faculty member's discipline or other publicly recognized expertise. Public service may be systematic activity that involves planning with clientele and delivery of information on a continuing, programmatic basis. It may also be informal, individual, professional contributions to the community or to one's discipline, or other activities in furtherance the goals and mission of the university and its units. Such service may occur on a periodic or limited‑term basis. Examples include, but are not limited to:

a.	Providing information services to adults or youth.

b.	Service on or to government or public committees.

c.	Service on accrediting bodies.

d.	Active participation in professional organizations.

e.	Active participation in discipline‑oriented service organizations.

f.	Consulting IN THE FACULTY MEMBER'S AREA OF EXPERTISE AND THE DISCIPLINE CONSISTENT WITH THE OBLIGATION FOR PUBLIC SERVICE.

g.	Prizes and awards for excellence in public service.

h.	Leadership of or presentations at workshops, conferences, or public meetings.

i.	Training and facilitating.

j.	Radio and TV programs, newspaper articles and columns, publications, newsletters, films, computer applications, teleconferences and other educational media.

k.	Judging and similar educational assistance at science fairs, state fairs, and speech, drama, literary, and similar competitions.

L.	ASSESSING THE RESEARCH NEEDS OF CLIENTELE AND COMMUNICATING THOSE NEEDS TO THE RESEARCH COMMUNITY.

M.	MANAGING AN EFFECTIVE VOLUNTEER PROGRAM TO HELP EXTEND CES RESOURCES OR DEVELOP LEADERSHIP SKILLS.

N.	REPRESENTING AND ANSWERING QUESTIONS AT CES EDUCATIONAL DISPLAYS, BOOTHS AND EXHIBITS AT PUBLIC EVENTS.

2.	University Service
University service includes those activities involving faculty members in the governance, administration, and other internal affairs of the university, its colleges, schools, and institutes. It includes non-instructional work with students and their organizations. Examples of such activity include, but are not limited to:

a.	Service on university, college, school, institute, or departmental committees or governing bodies.

b.	Consultative work in support of university functions, such as expert assistance for specific projects.

c.	Service as department chair, PROGRAM CHAIR, OFFICE COORDINATOR or term-limited and part-time assignment as assistant/associate dean in a college/school.

d.	Participation in accreditation reviews.

e.	Service on collective bargaining unit committees or elected office.

f.	Service in support of student organizations and activities.

g.	Academic support services such as library and museum programs.

h.	Assisting other faculty or units with curriculum planning and delivery of instruction, such as serving as guest lecturer. 

3.	Evaluation of Service
Each individual faculty member's proportionate responsibility in service shall be reflected in annual workload agreements. In formulating criteria, standards and indices for evaluation, promotion, and tenure, individual units should include examples of service activities and measures for evaluation for that unit. Excellence in public and university service may be demonstrated through, e.g., appropriate letters of commendation, recommendation, and/or appreciation, certificates and awards and other public means of recognition for services rendered.

STANDARDS AND INDICES FOR PUBLIC AND UNIVERSITY SERVICE:

IN ADDITION TO UNIVERSITY REGULATIONS ON THE EVALUATION OF PUBLIC SERVICE, THE FOLLOWING ACTIVITIES FURTHER EXEMPLIFY PUBLIC SERVICE STANDARDS IN EXTENSION'S ROLE:

A.	INITIATION AND FACILITATION OF PUBLIC EDUCATIONAL EVENTS.

B.	PRODUCING AND PUBLISHING POPULAR PRESS ARTICLES AND NEWSLETTERS.

C.	MEDIA PRESENTATIONS AND PUBLIC INTERVIEWS, E.G., TV, RADIO, FILM, NEWSPAPERS AND VIDEOTAPES.

D.	DEMONSTRATED ABILITY TO RESPOND TO NEW KNOWLEDGE AND DEVELOPMENTS IN THE DISCIPLINE BY RAPIDLY RAISING PUBLIC UNDERSTANDING AND AWARENESS THROUGH AVAILABLE EDUCATIONAL MEDIA AND METHODS.

E.	INDIVIDUAL INSTRUCTION, INCLUDING PERSONAL CONSULTATIONS.

F.	EXEMPLARY RESPONSE IN EMERGENCY SITUATIONS RENDERED IN AN EXTENSION ROLE, AS AGENT OR STATEWIDE SPECIALIST, TO CLIENTELE WHICH FACED THE EMERGENCY/IES.

INDICES FOR PUBLIC SERVICE PERFORMANCE BY COOPERATIVE EXTENSION SERVICE FACULTY:

A.	CES PUBLICATIONS WITH A DOCUMENTED RECORD OF INTERNAL PEER REVIEW. ADDITIONAL REVIEW OUTSIDE CES IS ENCOURAGED.

B.	DOCUMENTATION OF SERVICE ACTIVITIES PLANNED ON A CONTINUING PROGRAMMATIC BASIS.

C.	UNSOLICITED TESTIMONIALS DEMONSTRATING OUTCOMES AND/OR EFFECTIVENESS OF SERVICE ACTIVITIES.

D.	AWARDS AND RECOGNITIONS FROM THE PUBLIC SECTOR.

E.	DOCUMENTING PUBLIC NEEDS AND BRINGING TO BEAR THE RESOURCES OF THE UNIVERSITY AND OTHER ENTITIES IN MEETING THOSE NEEDS.

F.	DEMONSTRATING THE IMPACTS WHICH RESULT FROM PUBLIC SERVICE THROUGH EXTENSION.

EXCELLENCE IN SERVICE OR RECOGNITION OF SERVICE WHICH QUALIFIES A CES FACULTY MEMBER FOR PROMOTION TO FULL PROFESSOR MAY INCLUDE:

1.	INVITATIONAL SERVICE ON NATIONAL OR INTERNATIONAL BOARDS, REVIEW COMMITTEES, AWARD COMMISSIONS OR SCHOLARSHIP COMMISSIONS.

2.	NATIONAL LEADERSHIP IN A PROFESSIONAL ORGANIZATION.

3.	RECOGNITION THROUGH INVITATIONAL SPEAKING ENGAGEMENTS ON TOPICS WHICH CONSTITUTE PUBLIC SERVICE.

4.	OUTSTANDING UNIVERSITY SERVICE, SUCH AS SERVICE AS A FACULTY SENATE OFFICER, FACULTY SENATE COMMITTEE CHAIR, OR MEMBER OF A MAJOR ADMINISTRATIVE SEARCH COMMITTEE.

5.	RECOGNITION THROUGH RECEIPT OF PUBLIC SERVICE AWARDS, OR AWARDS FOR SERVICE TO THE UNIVERSITY.

6.	RECEIPT OF A NATIONAL ASSOCIATION, USDA, OR PROFESSIONAL SOCIETY SERVICE AWARD.

7.	PARTICIPATION IN A VOLUNTARY MENTORING RELATIONSHIP WITH JUNIOR FACULTY TO FACILITATE THEIR PROGRESS TOWARD PROMOTION AND TENURE.

                                                                                          Revised December 2002

**************

VII	Committee Reports 

	A.	Curricular Affairs - R. Illingworth

A report was attached to the agenda.  The following report was distributed as a handout.  

Curricular Affairs Committee Meeting Report

The Curricular Affairs committee held an audioconferenced meeting on 26 Feb 2003 from 10:15 am to 11:45 am.  Members present included Mike Hannigan, Wanda Martin, Rainer Newberry, Carol Barnhardt, Gayle Gregory, and Ron Illingworth.  

The committee discussed the following items.

1.	Prerequisites for "W" courses.  The committee agreed with the concept expressed in the enabling documents that established the core, that writing well is a cumulative process.  The committee believes that we cannot expect students to retain and build on the writing skills they have learned in required English courses unless they continue to receive instruction in writing during subsequent years of their undergraduate training.  Offering continued writing practice and evaluation beyond the first two years is an essential part of this concept.  "W" courses depend on an established foundation developed through completion of English 111X and English 211X or 213X.  Therefore, it is essential that these courses be clearly identified as prerequisites for any person attempting a "W" course.  Consequently, the Curricular Affairs committee moves to co-sponsor with the Core Review committee the motion to establish Engl 211X and Engl 213X as prerequisites for all "W" courses.  The motion was approved unanimously.

2.	Mandatory Placement.  A motion was forwarded from the Developmental Studies Committee that would establish a mandatory placement policy for UAF students based on a current assessment of students’ levels of preparation in math, written English, and reading.  This motion comes with a request for co-sponsorship and is one of the recommendations resulting from the external evaluation of the developmental program at UAF.  Three of the professional organizations that focus on underprepared students (NADE, AMETYC, and CRLA) all include as policy statements their support for mandatory assessment and mandatory placement.  

Wanda Martin raised a related issue re tests and if there is any policy regarding the recency of submitted test scores.  This question will be forwarded to the Developmental Committee for their consideration.

Some concern was expressed regarding the implementation of this policy if approved.  The external reviewers recognized this issue as well and recommended implementation over a 2 year period to accommodate the changes that would be necessary.

Given the small number of attendees at the meeting, it was determined to continue this item to the next committee meeting for further discussion.

3.	Ron Slominski, Registrar and chair of the subcommittee on academic disqualification, provided an update on the status of their work in this area.  Ron reported that Claudia Clark, Dean of Enrollment Management and the Provost have revised the disqualification statement in the catalog to more closely mirror the actual senate statement.  The new version that will appear in the 2003-2004 catalog will read as follows:

"Undergraduate students on probation, whose semester and cumulative GPAs are less than 2.0 at the end of spring semester, may be disqualified from degree-seeking status.  As a disqualified student, you may only continue your enrollment at UAF as a non-degree student and are limited to a maximum of nine credits per semester.  To be eligible for reinstatement in an academic degree program, you’ll normally be expected to earn at least a C grade in all courses taken as a non-degree student.  You must apply for readmission when you want to be restored to degree-seeking status."

This item will be continued to the next meeting for further discussion.

4.	A request from the Faculty Senate Governance office for clarification of rules surrounding "prerequisites" was discussed.  The main concern here was expressed in the question of what does it mean to "complete" the prerequisites for a course.  Does this mean any grade other than an "F" or "I" or "W"?  Is an "I" ok?  Does it mean you must have a grade of "C" or better, as the Math department requires?  Does it mean any grade from "D" on up?  A second question involves enforcement.  Banner is not currently set up to sort out students with grades at a certain level in the prerequisite sort.  Other than an explicit statement by Math at the beginning of their section of course descriptions, there were very few instances in the catalog that addressed this issue.  

This item will be continued to the next meeting for further discussion.

5.	Finally, the issue of contact hours for internships and practicums was introduced for initial discussion.  There is currently only limited guidance on credits and contact hours for these student activities and the application varies from department to department.  Since the meeting time was expiring, this item will be continued to the next meeting.

Respectfully submitted
Ronald D. Illingworth, Chair

	B.	Faculty Affairs - P. McRoy

A report was attached to the agenda.  The committee has approved a spousal hire policy which will be forwarded to the Senate.  There is a joint meeting of the Faculty Affairs Committee and the Ad Hoc Committee on Classified Research scheduled for Wednesday, March 12th.  Dan Odess asked if the spousal hire policy might be circulated widely for comment.  It will be send to the Senators and to the Provost Council.  

	C.	Graduate Academic & Advisory Committee – M. Murray

A report was attached to the agenda. 

	D.	Core Review - D. Schamel

A report was attached to the agenda.  The committee met this morning and they are planning to revisit the "Perspectives on the Human Condition" to give students a broader choice.  

	E.	Curriculum Review - G. Holton

Course proposals are due in on March 7th.  The committee will meet the last week of March to review the requests.  

	F.	Developmental Studies - J. Weber

A report was attached to the agenda. 

	G.	Faculty Appeals & Oversight - P. Layer

The administrative review of the Provost is wrapping up.  50 faculty responded to the survey.  The committee is looking at a motion to codify the Group B review process.  They are also looking at a process to deal with faculty appeals of student code of conduct violations.  

	H.	Faculty Development, Assessment & Improvement – A. Bult-Ito

The following handout was distributed at the meeting.  The committee is finalizing a policy on faculty mentoring.  

Minutes of Faculty Development, Assessment, and Improvement Committee Meeting
Tuesday, 25 February 2003 / 9am
Office of Faculty Development, 222 Bunnell
Minutes submitted by Abel Bult-Ito

Committee Members present:  Brian Barnes, Gerald Berman, Abel Bult-Ito (Chair), George Charles, Linda Curda, Lee Haugen, Paul McCarthy, Joy Morrison, Tom Robinson, Channon Price, Ann Wilson, Shunpu Zhang

Committee Members absent:  Roger Norris-Tull

1.  Abel Bult-Ito briefly reported on the Ad Hoc Committee on Unit Criteria.  This committee voted unanimously not to approve the currently proposed School of Management criteria.  The Cooperative Extension Service criteria were unanimously approved with the addition of minor changes.

2.  A Faculty Development Travel Award Policy is needed to provide Joy Morrison, Director of Faculty Development, with a set of guidelines to award Faculty Development travel funds.  Both Joy and Provost Paul Reichardt have indicated that this is necessary to handle the many travel requests that come into the Office of Faculty Development.  A sub-committee on Faculty Development Travel Award Policy was created to draft a policy.  Ann Wilson indicated that she had already done a web search and found several policies at other institutions that will be helpful in drafting our own.  Ann volunteered to chair the committee and Shunpu Zhang, Gerry Berman, and Lee Haugen agreed to serve on this sub-committee as well.  Several issues regarding a possible policy were discussed and will be considered for inclusion in the draft policy.

3.  The Sub-Committee on the Faculty Mentoring Program, Joy Morrison (chair), Paul McCarthy, and Brian Barnes met on February 18 (George Charles contributed written comments) and produced the following set of recommendations:
	a.  That Faculty Development continues to host a luncheon for new faculty and their assigned mentors each fall semester.  Deans/directors insist on attendance at this luncheon.  Guidelines and expectations for mentoring will be discussed then.  A Handbook on Mentoring will be given to each new faculty member.
	b.  That deans/directors seek out senior faculty volunteer mentors who will be given Service credit on their Workloads to meet at regular intervals with a small group of new faculty in the spring semester.  Small groups of new faculty will be assigned to each of these mentors depending on their discipline.
	c.  A template of the Annual Activities Report be added to the Orientation Kit for new faculty so new faculty know what to expect at the end of the year.
	d.  The senior mentors have examples of Annual Activities Reports, and the 4th year reviews to show to their groups of new faculty.
	e.  Both the mentors and mentees report on their meetings in their Annual Activities Report (AAR) and that a section be added to the online AAR template for this information.  Also a section be included in the Narrative about mentoring meetings.
	f.  A training workshop be offered in fall for all mentors.
	g.  Either the formal or informal mentor should assist the new faculty member with preparation of the AAR up to the fourth year review.

During discussions of this report an additional item was added to this list of recommendations:
At dean/director level a list of new/junior faculty members and their mentors will be maintained.

A motion was proposed and seconded to move this set of recommendations forward for approval by the Faculty Senate.  This motion was unanimously approved.  Therefore, this set of recommendations will be formatted as a motion to be presented to the Faculty Senate for approval during the April 7 meeting.

The Sub-Committee on the Faculty Mentoring Program members are commended for a job well done!!

4.  Abel Bult-Ito reported on Code of Conduct issues that were discussed during a Faculty Appeals and Oversight Committee meeting on 19 February 2003.  Most of the discussion centered around faculty members filing Code of Conduct violations against students that are subsequently ignored because no timeline has been established for timely consideration.  The Faculty Appeals and Oversight Committee will be working on revising the relevant regulations to include a timeline that will ensure timely consideration of Code of Conduct violations by students.

Subsequent brief discussion reiterated the importance that new faculty members be informed about student and faculty Codes of Conduct, which can be found on the Provost's web site.  Tom Robinson added that he puts parts of the Student Code of Conduct language from the course catalog in his course syllabus to remind students of their obligations.  Others on our committee found this a good practice.

5.  The Faculty Development at UAF Annual Report and Provost Paul Reichardt's response to this report was discussed.  As was clear in Paul Reichardt's letter, guidelines for faculty-travel awards need to be established.  Our committee is directly addressing this issue by starting to draft a Faculty Development Travel Award Policy (see 2).  Issues related to an appropriate budget for the Office of Faculty Development was discussed.  Channon Price pointed out that the Faculty Senate passed a resolution on the establishment of an Office of Faculty Development last year, in which budgetary suggestions were made.  This resolution can be used to guide the development of an appropriate budget.  Abel Bult-Ito suggested to Joy Morrison that she prepare a draft of a budget for review by our committee.

6.  Joy Morrison had several announcements regarding upcoming events.  They include:
	a.  Today:  A CPA from a local tax company will provide "tax deductions for educators" information in Gruening 306 at 1 p.m.
b.  Debra Egan of CIES in DC will give a luncheon presentation on the Fulbright Scholarship program to all faculty on Tuesday, March 11.  She will be available on Tuesday morning and afternoon for individual meetings.
	c.  All-day "Publish don't Perish" workshop on April 17 in 109 Butrovich.  Faculty welcome especially untenured faculty.  Sign up with Joy Morrison.  Free.
	d.  Joy Morrison will visit Bethel on April 18-19 and Dillingham, 20-21. 

7.  The next meetings of the FDAIC are scheduled for:

Tuesday 25 March February 2003 at 9:00 am in the Office of Faculty Development conference room, 222 Bunnell.  The tentative agenda for this meeting is:
	a. Faculty Mentoring Program Motion (15 min).
	b. Report by the Sub-Committee on Student Evaluations (15 min).
	c. Report by the Sub-Committee on Faculty Development Travel Award Policy (15 min).
	d. Other business (15 min).

Tuesday 15 April 2003 at 9:00 am in the Office of Faculty Development conference room, 222 Bunnell.

8.  Meeting was adjourned at 10:00am.

	I.	Ad Hoc Committee on Unit Criteria - G. Holton

A report was attached to the agenda. The committee encourages additional unit criteria proposals.  The criteria approved at the last two meetings are good models for developing unit criteria.  

VIII	Members' Comments/Questions

Doug Schamel spoke about the recent problems with the Windows upgrade.  Peter McRoy asked about the search for the Graduate Dean position.  Dean Woodall indicated that ads are out and applications are due in mid-March.  Larry Duffy spoke about Alex Hill's IT report on computer utilization.  The Provost was going to form a committee to review the report.  Paul Reichardt indicated that the committee list has about seven people.  Larry Duffy indicated that there are a number of science and engineering faculty who are interested in serving on the committee.  Abel Bult-Ito asked about a graduate student on the committee.  Ben Andrews also seconded the request.  Pete Pinney spoke about the process of renaming the courthouse.  He would strongly encourage that we look for Athabascan names.

IX	Adjournment

	The meeting was adjourned at 3:15 p.m.

	Tapes of this Faculty Senate meeting are in the Governance 
	Office, 312 Signers' Hall if anyone wishes to listen to the 
	complete tapes. 

	Submitted by Sheri Layral, Faculty Senate Secretary.