MINUTES
UAF FACULTY SENATE MEETING #107
MONDAY, MARCH 4, 2002
109 Butrovich Building

I	The meeting was called to order by President Swazo at 1:35 p.m.

	A.	ROLL CALL 
	
	Members Present:		Members Absent:
	Barnhardt, C.			Bond, S.       
	Bristow, W.    			Bueler, E.
	Bruder, J.    			Illingworth, R.
	Bult, A.       			Kramer, D.
	Chukwu, G.  			Lin, C.
	Curda, L. (A. Wilson)      	Metz, P.
	Davis, M.     			Murray, M.
	Eicken, H.     			Roth, M.
	Gladden, J.  			Whiteledge, T.
	Holton, G.      			
	Leguard, J.  			
	Lincoln, T.    			OTHERS PRESENT:
	Lindahl, M.    			Bailey, R. 
	Mason, J.     			Cahill, C.
	McBeath, J. 			Ducharme, J.
	McLean-Nelson, D.   		Duffy, L. 
	McRoy, P.     			Fritz, S.
	Pinney, P.				Gatterdam, R.
	Swazo, N. 				Gregory, G.
	Weber, J.				Layral, S.
	Zilberkant, E.			Lind, M.
						Nielson, H. 
						O'Neill, D.
						Reichardt, P.
						Seifert, R. 
						Smith, R.

	NON-VOTING MEMBERS PRESENT:	NON-VOTING MEMBERS ABSENT:
	Miller, D. - President, ASUAF		Graduate Student, GSO
	L. Ledlow - President-elect, UAFSC
	Collins, J.  - Dean, SOM
	Leipzig, J. - Dean, CLA	
	Tremarello, A - University Registrar

	B.	The minutes to Meeting #106 (February 4, 2002) were approved as distributed via e-mail.  

	C.	The agenda was approved as distributed via e-mail, with the addition of presentation time for Ron Gatterdam under "Governance Reports".  

II	Status of Chancellor's Office Actions
	A.	Motions approved: 
	B.	Motions Pending:  
		1.	Motion to approve the M.A. degree 
			program in Applied Linguistics.
	C.	Motions Denied:  
		2.	Motion to delay implementation of 
			the Draft Master Plan.

III	Comments from Chancellor, Marshall Lind - 

Chancellor Lind spoke about the great accomplishments of some of the student groups.  The UAF College Bowl won the regional championship.  He wished them well in the national competition in April.  This past weekend he watched the Nanooks recapture the Governor's Cup in hockey.  What was particularly rewarding was the large number of Fairbanks spectators in attendance at the Sullivan Arena.  He encouraged everyone to come and see good hockey this coming weekend at the Carlson Center for the playoffs.  

This week Chancellor Lind will be meeting in Juneau with the Board of Regents.  There is a number of items that will be discussed by the Board.  Some of the more complicated issues have to do with our capital projects.  The first one is how we are doing on the museum bids.  The second has to do with the largest project that the university has ever dealt with, that is the proposed Bioscience building.  The third one is what is being called the West Ridge Research Center.  It will be different in scope and nature.  It will be a shell of a building that will be filled with various users.  It will be built to accommodate some specific purposes, with money coming from overhead and outside sources.  It will be built without general funds.  A fourth project is possibly the courthouse building.  All are important to us as space on campus becomes critical.  

Several faculty had the opportunity to participate in a major statewide summit with faculty leaders, administrators and agencies around the state.  The summit looked at how UA can be responsive to the needs of the state.  They also spent a great deal of time on enrollment and enrollment management.  It is at the top of the list of items UAF needs to work on.  The president and the board are especially interested in how we can better serve our part-time students.  There will be a number of groups that will look at different aspects of enrollment management.  

Later this month the Chancellor will follow up on the statewide meeting with a UAF management team meeting.  The Senate president and president-elect will participate.  They will be looking at UAF's planning efforts--how we can improve and how we can measure some of the things we have set out to do.  They will be looking at the various indicators of our strategic plan and the academic plan.  They will also be talking about specific programs.  They will want to spend time talking about how we can be more involved in the communities we serve.  Another topic will be campus climate.  The Chancellor wants to make sure everyone is familiar with the UAF recruiting video "latitude with attitude".  And they want to get deans and directors involved in the rural sites to familiarize faculty and staff with what they offer.  They will be looking at student surveys that have been collected for the past years; they will looking at the results of the EDGE program.  The meetings will take place on the afternoon of the 27th of March and go until noon on March 28th.  

Chancellor Lind commented that he chose to say no to the request to prolong the hearing date for the Master Plan.  Chancellor Lind felt there were adequate periods for review and participation.  He saw no benefit to extending the process.  It has been going on for a long period of time.  Presentations were made to the Senate.  The process was very open and thorough, one of the best processes in terms of soliciting public involvement.  Community members were invited to come and participate.  Students had an opportunity to participate.  That is the rationale.  

Edward Zilberkant asked about one of the ads on UAF recruitment.  

Peter McRoy indicated that the Faculty Affairs Committee found serious problems with the Master Plan and the attitude of the committee to make changes to the process. 

	Comments from Provost, Paul Reichardt - 

Provost Reichardt spoke of two issues:  enrollment and recruiting.    On the enrollment front, we are in the season of recruiting students.  Within the next two weeks many high school students across the country will be making their decisions about where to go to school.  It is vitally important that we get everyone that we can here.  Last year UAF's tuition receipts were about $14 million.  If the Regent's $17 million request is fully funded by the legislature, it would still leave UAF holding the bill for about 20 percent of our raises or approximately $0.5 million.  There aren't many additional sources of funding.  The House version of the budget is $4.6 million.  That funding replaces funding from other sources.    Therefore, recruiting is a very important process for us.  Now is the time for phone calls to prospective students.  

Two areas that came out of evaluator training.  The first deals with related instruction focusing on the certificate programs.  Related instruction for certificate and associate programs would be the equivalent of the Core curriculum for baccalaureate programs.  For certificates institutions have two choices of how to do it.  One model is to specify courses or the other model is to imbed the instruction into the courses required for the program.  The requirements are related instruction in communication, quantitative skills, and human relations.  A memo will go out to deans and the curriculum committees.  The second area has to do with the review of faculty performance.  The Association has recently relaxed the requirement from every three years to a comprehensive review every five years.  What was made clear at this meeting was that a review of continuing or long time adjuncts will be included in this requirement for review. 

Paul Reichardt has been appointed a commissioner for the Northwest Association.  Other UAF faculty trained as evaluators include Dana Thomas, Frank Williams, JoJo Ducharme, Pat Kwachka, David Woodall. 

	Guest Speaker - Roger Smith, Director, GI 

Roger Smith spoke on the topic of applied research at UAF.  The following highlights are taken from his power point presentation.  

Applied Research at UAF.  Definition:  Applied Research is motivated by the desired application.  

1)  Faculty and Administrative Interest in Research
Faculty desire to carry out research
	-Important for career development
	-Essential for health of the university, state, nation
Faculty workloads may include up to 36 units of research on 12 month basis
Faculty choose their own research topics
Administration
	-optimize opportunity for faculty research
	-monitors research proposals for compliance with University, state and federal regulations.
	-derives overhead 

2)  Types of research
Curiosity-driven faculty initiative
Fund 1 or research agency funded
	-no restriction on publication
Application-driven, requested by sponsor
	-sponsor funded
	-may be restriction on publication
	-may have associated requirements of non-disclosure

3)  Application-driven research
Not often available through an open announcement of opportunity.
Frequently requires prior development of opportunity through negotiations, building of partnerships and seeking possible funding sources.
Proposal follows once the development is done. 

4)  Examples of Application-driven research
UPOS - Solar, Ionospheric and atmospheric physics - Air Force, Army
CTBT - Detection of infrasound signals - UN
AVO - Volcano monitoring - USGS
AEIC - Earthquake monitoring - State of Alaska/USGS

5)  Management of Applied Research
Recognize the development of research opportunity may require a long period of work prior to proposal formulation.
	-Monitor through institute annual research plans.
Make sure each research proposal is acceptable
	-Research proposals may contain restricted material and not generally accessible.
	-proposals may have aggressive deadlines.
	-require submission of oversight questionnaire.
	-evaluate questionnaires as executive activity.

6)  Three point rule for institute directors
1.  Project should have a research interest within the mission of the unit.
2.  Project activities should be safe.
	-May require expert evaluation, as in the case of rocket launches
3.	Project activities should preserve the environment
	-normally judged through environmental assessment
	-university has final decision on acceptance

7)  Proprietary and Classified Perspective (1)
A single activity can be an open research activity to an academic and have a classified/industrial secret context to a sponsor.
The distinction depends upon knowledge of context.
Faculty interest is generally in the application of his/her expertise.
Sponsor interest is to reach a business or technical target.  Knowledge of this type is frequently restricted and only supplied on a "need to know basis". 

Proprietary and Classified Perspective (2)
Task for administrators is to minimize the amount of restricted information needed to perform the project.
Task for the University is to provide appropriate means to protect the sponsor's documents and data transmission.
It is reasonable to ask the sponsor to pay for the cost of security.

--------------------------

Abel Bult had a question about outside agencies using our facilities without any oversight.  Roger Smith indicated review would follow the use of the three-point rule--science application relevant to unit, safety, and environmental impact.  Jenifer McBeath thinks that we already have such activity going on that may not involve our faculty.  An example is the state virology lab.  

Peter McRoy asked about the questionnaire.  This is a proposed use.  
Debi McLean-Nelson asked about the environmental impact statement and if it is lacking.  Mike Hannigan asked about the safety of a project.   Roger Smith had many examples in the guest opinion in the Fairbanks Daily News-Miner.  Safety is relative.  

Norm Swazo asked about the increased impact on security on campus.  Debi McLean-Nelson asked about the feasibility of having a faculty committee.  Roger Smith recognizes the contribution of a faculty committee in setting policy, which an administrator can apply.

IV	Governance Reports

	A.	ASUAF - D. Miller

Derek Miller and Robert Bailey attended from ASUAF.  They just returned from Juneau where they spoke with legislators and advocated for full funding.  They delivered the signed post cards; over 3,400.  They are happy with how that turned out.  It was a very productive weekend.  

ASUAF will hold a fair in Wood Center.  Each of the departments of ASUAF will have a table.  Each booth will have information on how students can get involved in the different services they provide.  ASUAF elections are coming up in the spring.  

On Monday, March 11, at 6:00 p.m. in Wood Center Conference room E/F  there will be a fiscal policy forum.  Confirmed attendees will be Representative Joe Hayes, John Davies, and Jeannette James.  

This past weekend 40 students went to Anchorage for the UAF/UAA hockey games.  They were supported by the student government and it worked out really well.  

Robert Bailey is the TVC relation's director.  His job is to improve relationship between the student government with students at the Downtown Center, Hutchison, and University Park and to facilitate student feeling toward their faculty at their respective building and programs.  To help do this, forums will be held.  Last week a forum was held at the Downtown Center with Jake Poole, TVC Director.   Another will be held 5:00 p.m. tomorrow at Hutchison with Jake Poole and Debra Moses.  Robert Bailey's objective is to sell TVC programs to the students that live on campus.  On Wednesday, April 17th, TVC programs/directors will have booths at Wood Center to provide information about what they have to offer, hoping to increase student involvement.  

Derek Miller indicated that the issue of faculty advisor signatures will be discussed at ASUAF for prospective submittal of a resolution to the Faculty Senate.  

	B.	Staff Council - L. Ledlow

Larry Ledlow, President-Elect attended from Staff Council.  Staff Council co-sponsored an open forum on discrimination in February.  A number of speakers provided good information.  It is the intent of Staff Council to hold another open forum.  

Elections of Staff Council members was held in December and led to an increase in attendance at the February Staff Council meeting.  At the February meeting they passed a motion to establish IRAC as a separate unit.  They also received an update on the status of the unionization effort.  The strategy has been revised to combine APT and classified employees into one organizational unit.   They had a very informative presentation by Earlina Bowden, the Assistant to the Chancellor for EEO/AA.  She explained the recruitment process.  

	C.	President's Comments - N. Swazo

At the request of President Hamilton, Norm Swazo met with him after the last Faculty Alliance meeting.   Hamilton is interested in holding a faculty  forum on academic planning.  He will prepare a white paper that will provide 4-5 data points, each with eight questions on which he would like faculty input.  This white paper will go out to faculty list serves at each of the three MAU's.  He will then hold an audioconference with the idea that faculty responding should be expected to provide focused answers to the questions distributed with the white paper.  Faculty Alliance will meet this week and they will find out more information on this topic.  

	D.	Ron Gatterdam

Ron Gatterdam has a new duty as the University of Alaska Faculty Athletic Representative.  This position is mandated by the NCAA.  He was appointed by Marshall Lind in December.  He is the faculty representative and serves the faculty.  If there are matters that need to be addressed about athletics, he is the contact.  He sits on the Intercollegiate Athletics Committee.  From the NCAA point of view much of his task involves  oversight of various compliance issues.  Gatterdam would like to help bring the academic mainstream and the athletic mainstream a little closer together.  There is a search for a new Athletic Director.  He has started one program.  He suggested that a few athletes on each team be given a couple of tickets to the home games that can be distributed to faculty.  The hope was to get more faculty out to see the games and become more involved.  

V	New Business

	A.	Nomination for President-Elect 

Pete Pinney was nominated for President-elect.  With his acceptance Peter McRoy moved to close nominations.  The motion passed unanimously.  

VI	Discussion Items 

	A.	Tenure of Department Chairs

Godwin Chukwu has heard stories by people commenting on the short term limit for department chairs.  Some faculty are not willing to run for Department Chair with the current two-year term.  They want more time to plan.  Comments from faculty asked to serve are that they can't stand for nomination if the term is two years.  Chukwu asked for a discussion on the issue.   His proposals included a three or four year term with possible extension.  After discussion on the role of the department chair in the various schools and colleges, the majority of the Senate did not feel the issue needed to be sent to committee for further discussion.  

	B.	Classified Research

Norm Swazo opened the discussion of classified research.  Letters to the faculty and other public statements have been circulated to the faculty.  Roger Smith has presented his perspective from the institute level.  

The Faculty Affairs Committee met and notes are included in the agenda on what the committee has discussed so far.  The committee will meet again next week.  Godwin Chukwu indicated that the committee reviewed the procedures that were contained in the draft motion.  One item in particular was discussed concerning the make-up of a committee that would review and recommend what is classified to the administration.  The committee will discuss this more.  They hope to have a motion for review by the Senate at the April meeting.  

Norm Swazo noted that he and Larry Duffy were part of a four member writing team responsible for generating a draft procedure/regulation on research integrity.   That draft is being reviewed by the Office of the University General Counsel.  The idea is that it will then be moved to the Faculty Senates and a statewide committee for further review before it becomes either a university-wide regulation or a UAF procedure.  All of this is following upon increased federal regulatory authority.  

Hajo Eicken indicated that it is a good thing that we are discussing this issue.  The first problem he sees is related to ITAR.  If we were to pass a policy that would remove us from the discussion that is involved in deciding between classified and non-classified research, we are at the complete will of whatever entity makes that decision.  One important role is to prevent a check and balance toward federal policy.  Right now we are barely scraping the surface.  He sees a need for on-going review.  

Pete Pinney indicated that the ACCFT executive board met Friday.  They heard a presentation from Dan O'Neill over the draft motion.  After that discussion five voted in favor of the draft motion, five voted against it, and seven abstained.  The second motion that came out of the discussion was unanimous encouragement of the formation of a review policy and oversight procedures of some sort.  

Debi McLean-Nelson asked if Faculty Affairs Committee can address the intent for the faculty oversight committee.  Godwin Chukwu indicated that the committee wanted it to be an advisory committee to the administration.   The entire process is still under review.  

Norm Swazo shared an article from Stanford University on research.  Bill Bristow indicated that we need to learn how to live under ITAR.  It is separate from the issue of classified research.  Hajo Eicken said that he is involved in research where ITAR applies.  UAF needs to make sure that the internal routing of classified research, that the internal oversight, that the open discussion within the university, is such that everyone knows what they get themselves into.  Whatever the policy, in the end it will be the researcher who is placed in the situation of being responsible for interpreting regulations.  ITAR regulations apply across the board.  

Julie Norris, Director of Sponsored Programs at MIT will be here March 26, to speak on classified research.

Jenifer McBeath spoke about restrictions placed on researchers and felt that the more restriction you put on it, the more stifling results from your actions.   

VII	Public Comments/Questions - 

Cathy Cahill, Atmospheric Science, spoke about her research and the need to be careful especially in regards to ITAR.  Faculty involved in classified research are aware of all the restriction.  There is a need to keep any oversight from being onerous.  

Larry Duffy indicated that many of the department in CSEM have oversight committees which include community members.  

Rich Seifert, CES, indicated that the Fairbanks Daily News-Miner is doing a survey on classified research.  Doing classified research is an ethical question.  There is money available to do public forums on the ethical question.  The Alaska Humanities Forum has grant money available to discuss the issue with the public.  We have a great deal of academic freedom.  Because of that freedom we are able to make choices.  The consequences of choosing to do classified research are very regrettable in a context of a public university.  He personally does not want to do classified research.  There is a whole context of things that he doesn't want the public university to embark upon without due deliberation and diligence.   The fundamental thing at stake here is our ethical stature.  

Dan O'Neill thinks that the idea of an oversight committee is good and necessary.  The faculty is the core of the university.  It is their job to preserve the integrity of the institution.   Looking at history, there were many experiments conducted without knowledge or consent of the participants.  It is not adequate to say that people can do whatever they want to do.  Ethical and moral constraints apply to you as well.  So, who decides?  If we follow Roger [Smith's] three-point rule all of those things would pass the test.  He last point was that all classified research is not evil.  

VIII	Committee Reports 

	A.	Curricular Affairs - R. Illingworth 

The following was distributed as a handout.  

Curricular Affairs Committee Meeting Report

The Curricular Affairs committee held audioconferenced meetings on 31 Jan 2002 and 28 Feb 2002.  A scheduled meeting on 14 Feb was cancelled due to conflicting meetings for the chair.  Members present included Mike Hannigan, Wanda Martin, Peter Pinney, Eduard Zilberkant, Carol Barnhardt, James Gladden, Gary Holton, Paul Layer for David Woodall, Britt Arneson, and Ron Illingworth.  Guests included Nancy Dix, Joy Morrison, John Lehman, Donna Anger, and Jerry McBeath.

The meetings were audioconferenced as some members of the committee are from outside Fairbanks.

1.	The committee scheduled four open forum meetings to receive input on the proposed new minor in Global Studies and the proposed new second degree in External Studies.

2.	The committee discussed the proposal from the College of Liberal Arts creating a new minor in Global Studies after having a series of two open forum meetings so that all interested persons could have input into the creation of this minor.  The committee voted to return the proposal to CLA for further development.  We will include a comment sheet with issues with which we had concern and suggestions for change.

3.	The committee discussed the Low Grade Report and ascertained that it could be made available to CRA as well as to the rest of UAF.  Training of CRA registrars would be needed.

4.	The committee requested a clarification from the Registrar’s Office re time requirements for 500-level courses.  It was confirmed that 500 level courses must meet the same “seat-time” requirements as all other courses, i.e., 800 minutes per credit as shown on p 168 of the current catalog.

5.	The committee discussed policies and practice re selective admissions to degree programs.  It was ascertained that the School of Education and the Music Department have practices in place which are stated in the University catalog and which were approved by the relevant curriculum  approval entities.  It was also discovered that the Justice department has a selective admission process which has not been approved and is not contained in the University catalog.  Curricular Affairs will request CLA make a determination whether they desire to retain the process which Justice currently has in place.  If so, they must submit this process or any substitute to the curricular approval process.

6.	The committee discussed issues surrounding the admission of under prepared student to UAF particularly as the relate to the AA and baccalaureate degree programs.  This topic is being reviewed by the admissions office, the advising center, and registrar’s office as well.  Issues of concern to the committee include the need for discipline-based advising, mandatory assessment and diagnosis of deficiencies, and mandatory participation in courses designed to address the deficiencies including cognitive skill development, orientation to University resources, learning skill development, and career exploration.

Other items on our agenda for future discussion include the following:

1.	Continued discussion about credit expectations and measurements as they relate to outcomes assessment and all delivery modes.

2.	Review of the new degree approval process including resource commitment and coordination with affected agencies including the library and affected degrees.

	B.	Faculty Affairs - P. McRoy

A report was distributed with the agenda.  

	C.	Graduate Academic & Advisory Committee – H. Eicken

A report was distributed with the agenda.  

	D.	Core Review - D. Schamel

No report was available. 

	E.	Curriculum Review - P. Pinney

No report was available. 

	F.	Developmental Studies - J. Weber

A report was distributed with the agenda.  

	G.	Faculty Appeals & Oversight - J. Moessner

A report was distributed with the agenda.  

	H.	Faculty Development, Assessment & Improvement – 
D. McLean-Nelson

A report was distributed with the agenda.  The following handout corrected the previous committee minutes.

FDAI Committee Meeting Minutes 2-26-02

The meeting was called to order at 2:35 p.m. by Debi McLean. 
Present: Tom Robinson, Abel Bult, Jim Collins, C. P. Price, Roger Norris-Tull, Linda Curda and Debi McLean. 
Members absent:  Ann Wilson.

Minutes of January 22, 2002 were amended as follows:
1.  Minutes were amended to read:  In general, we endorsed the Provost's recommendation that all new faculty go through the 4th year review. However, we recapitulated our prior comments about not constraining truly qualified candidates with an arbitrary rule.

2.  It was noted that the 4th year review is conducted with United Academic members only; ACCFT does not require a 4th year review.

Minutes were accepted as amended.

IX	Members' Comments/Questions

Pete Pinney announced a TVC faculty seminar on April 6th for the adjunct faculty.  

Peter McRoy wondered if an oversight committee would have had any effect of Project Chariot.  With respect to Rich Seifert's comments, Peter had a chance to be one of a handful of scientists to participate in a nuclear submarine in which everything he did was routine water measurement experiments.  However, this was the first time the Navy allowed civilian scientists on a nuclear submarine in the arctic.  The opportunity was so important for us.  They were in effect classified at the time.  They did review our notes.  That's a part of this spectrum of the puzzle.  Another example is that everything we did at the time of the Exxon oil spill is proprietary.  We had no idea if any of that research would see the light of day or not.  Until the court case was settled, we couldn't release the data.  Yet the University could not step back and say we can't work on the oil spill.  

Norm Swazo responded tongue-in-cheek to Dermot Cole's article in the Fairbanks Daily News-Miner with the following statement that cites from Shakespeare's Hamlet even as Cole did:

Indeed there are more things in heaven and on earth, good Dermot,
than are dreamt of in my philosophy.
"What should such fellows as I do crawling between earth and heaven?"
"Wise men know well enough what monsters you make of them."
Surely tis better that things on earth inspire wonder
than that they silence us by their horror,
for truly tis better by dream to be engaged than nightmare.
"Sblood, there is something in this more than natural,
if philosophy could find it out."
Aye, good Dermot, "of that I shall have also cause to speak",
"even while men's minds are wild;
lest more mischance on plots and errors happen."
Tis well beware "the secret parts of fortune".
Take you, I do urge, a discerning look
upon man's play with fortune,
"And after we will both our judgments join
in censure of his seeming."

X	Adjournment

	The meeting was adjourned at 4:25 p.m.

	Tapes of this Faculty Senate meeting are in the Governance 
	Office, 312 Signers' Hall if anyone wishes to listen to the 
	complete tapes. 

	Submitted by Sheri Layral, Faculty Senate Secretary.