FOR MORE INFORMATION, CONTACT:
	Sheri Layral
	312 Signers' Hall
	474-7964   FYSENAT

For Audioconferencing:  Access#:  1-866-339-5580    
Meeting#:  *1791514*

A G E N D A
UAF FACULTY SENATE MEETING #124
Monday, September 20, 2004
1:00 p.m. - 3:00 p.m.
Wood Center Conference Room C/D

1:00	I	Call to Order – Abel Bult-Ito       			  5 Min.
		A.	Roll Call
		B.	Approval of Minutes to Meeting #122 & 123
		C.	Adoption of Agenda

1:05	II	Status of Chancellor's Office Actions 		  5 Min.
	A.	Motions Approved:
		1.	Motion to amend the "UAF Advanced Placement Credit" 
			for Foreign Languages to incorporate Alaska Native 
			Languages.
		2.	Motion to amend the policy on Stacked and Cross-listed 
			courses.
		3.	Motion to approve a change in the residency 
			requirements for military personnel pursuing an 
			AA/AAS approved* program as part of the 
			ServiceMembers Opportunity College (SOC).
		4.	Motion to adopt regulations for course syllabi.
		5.	Motion to amend the Graduate Full or Part-time 
			Status/Study Load policy.
		6.	Motion to amend the Graduate Degree Requirements 
			for the Master  of Arts with Project and the Master of 
			Science with Project.
		7.	Motion to amend the "Appeals Policy for Academic 
			Decisions Other Than Assignment of Grades".
		8.	Motion to approve the Unit Criteria for the Department 
			of Anthropology.
		9.	Motion to approve the Unit Criteria for Mathematics.
		10.	Motion to amend the UAF "Regulations for the 
			Appointment and Evaluation of Faculty" (Blue Book).
	B.	Motions Pending:  none

1:10 	III	Public Comments/Questions 				  5 Min.

1:15	IV	Governance Reports
	A.	President's Comments - Abel Bult-Ito  		  5 Min. 
	B.	President-elect's Report - Michael Hannigan		  5 Min.
	C.	Staff Council - Maya Salgenak 				  5 Min.
	D.	ASUAF -Thom Walker / GSO -   	    		  5 Min.

1:35	V	A.	Remarks by Chancellor Steve Jones  		15 Min.
			Memo of 6/24/04 & 7/23/04 (Attachment 124/1 
			& Attachment 124/2)
		B.	Remarks by Provost P. Reichardt		10 Min.
			Summary Report of 2003/2004 Faculty Reviews
			(Attachment 124/3)

2:00	VI	New Business						5 Min.
	A.	Motion to amend Bylaws to add the Faculty Research 
Oversight Committee, submitted by Administrative 
Committee (Attachment 124/4)

2:05		** Break**  							 5 Min. 

2:10	VII	Committee Reports 					30 Min.
	A.	Curricular Affairs - Rainer Newberry (Attachment 124/5)
	B.	Faculty Affairs - Shirish Patil (Attachment 124/6)
	C.	Committee on the Status of Women - Jane Weber 
(Attachment 124/7)
	D.	Core Review - Doug Schamel
	E.	Curriculum Review - Pete Pinney
	F.	Developmental Studies - Joe Mason/Cindy Hardy
		(Attachment 124/8)
	G.	Faculty Appeals & Oversight - Paul Layer/M. Pippenger  
	H.	Faculty Development, Assessment & Improvement – 
		Lee Haugen 
	I.	Graduate Academic & Advisory Committee – Christa Mulder
		(Attachment 124/9)
	J.	Unit Criteria - Gary Holton 
K.	Ad Hoc Review Committee - Norm Swazo 

2:40	VIII	Discussion Items   					10 Min.

2:50	IX	Members' Comments/Questions			10 Min.

3:00	X	Adjournment

ATTACHMENT 124/1
UAF Faculty Senate #124
September 20, 2004

MEMORANDUM

Date:    	June 24, 2004

To:		Chris Bennett, Chancellor's Office

From:  	Sheri Layral, Governance Office

Subject:  	Chancellor Steve Jones' request for information

Abel Bult-Ito Faculty Senate President, Josh Steadman Staff Council President, and I met on June 11th to discuss the request of Chancellor Steve Jones for a unit snapshot, issues facing UAF, and people, places, and events he should visit.  A preliminary listing was drafted and then forwarded to the administrative committee of each group for their comments.  Attached is a brief summary.  

--------------------------

Governance Office

The UAF governance structure encompasses the Faculty Senate, Staff Council, ASUAF (Associated Students of UAF), and Governance Coordinating Committee.  The Governance Office is located in 312 Signers' Hall.  The ASUAF office is located in Wood Center. Pursuant to Board of Regents' policy, the opportunity for faculty, staff, and students to participate in the governance of the University is important to its effective operation. The Board of Regents intends that faculty, staff, and student participation in University governance be an integral part of the University community's culture.

The organizations' purposes are to:

Provide an effective opportunity for University faculty, staff, and students to play a meaningful role in matters affecting their welfare;

Represent the viewpoints of University faculty, staff, and students on Regents' Policy, University Regulations, and other matters affecting the interests of the University;

Address through legislative action other matters as described in their approved constitutions;

Advise the President and chancellors of the University in a timely fashion and in a manner set forth in individual organizational constitutions; and

Communicate to faculty, staff, and students information which is of interest and concern to the University.

For more information on the Faculty Senate and Staff Council see the following web sites:  http://www.uaf.edu/uafgov/
http://www.uaf.edu/uafgov/faculty/index.html
http://www.uaf.edu/uafgov/staff/index.html

Issues:  

Immediately--
1)	Communication: Starting a dialogue with faculty and staff and keeping  the communication channels open is important.  Strongly suggest a convocation at the beginning of the fall semester.  

2)	Support for Shared Governance:  Ongoing effort to work with faculty and staff on issues that may come up over the course of the year.  Encourage deans, department chairs, directors, and supervisors to support staff involvement in governance activities.  

3)	Work Place Ethics - Diversity & Tolerance:  Promote and act on UAF's  strategic plan to serve as a model to demonstrate how gender, racial and cultural diversity strengthen a university and society.  Increase faculty and staff hires from under-represented population.   Review recommendations of the Staff Council's Work Place Ethics Committee regarding the supervisory accountability and training.  

Within first six months--
4) 	Morale: Low faculty morale is partly due to statewide administration not looking at recommendations from faculty, while UAF administration is not being assertive enough in supporting faculty at the statewide administrative level.  Improve staff morale by increasing communication and providing better job security.

5)	Performance Based Budgeting:  We need a strong advocate for UAF on performance based budgeting.  

Within first year--
6)	Compensation and benefits:  Consistent with UA's stated philosophy to pay market average salaries, bring both faculty and staff compensation (including benefits package) up to market based levels.  Advocate effectively for an inflation-proofing or inflation-offsetting mechanism associated with the staff salary grid.  

7)	Facilities:  develop a plan to have all staffed UAF buildings habitable during hot weather.   Background: a number of buildings were designed without A/C and in recent years, with a sizeable increase in occupancy, in computer use, and higher and more extended heat waves (climate change or not), staff are working in unsafe conditions.  There are no facilities projects planned to alleviate these situations.

People, Places, and Events:  

First three months-- 
	Strongly suggest a faculty & staff convocation in early September.    
	Faculty Senate officers:  Abel Bult-Ito, President & Michael Hannigan, President-Elect (August 27th) 
	Staff Council President Josh Steadman & Administrative Committee (August 12th)
	Governance Coordinating Committee (September) 

Months four through six--
	Visit faculty & staff at Rural Campuses:  NW, BBC, CC, KC

Ongoing meetings: 
	Faculty Senate meetings (7/year) & pre-senate meeting with officers & Provost
	Staff Council meetings (10/year) & pre-council meetings with officers 

ATTACHMENT 124/2
UAF Faculty Senate #124
September 20, 2004

Synthesized and Weighted Issues List
07/23/04, S. Jones

Thirty-three UAF respondents submitted 1-3 issues per urgency class, yielding the following synthesized summary, which is intended to guide and inform our early discussions and actions:
	
Immediate
1.	Proceed with Strategic Plan development. The plan should:
• revisit mission and vision (UAF "brand" and identity)
• establish unit goals and objectives
• inform budget decisions
• fit within context of Statewide Plan
• identify needs (financial, facility, human resource)

2.	Assess organizational structure and decision-making effectiveness at University level; includes:
• academic reporting lines
• research administration
• university advancement

3.	Clearly define and articulate the UAF "brand" and vision, including UAF's role among MAUs.

4.	Ensure that the Chancellor is visible and accessible within and external to the University.

First Six Months
5.	Establish means to make performance-based budget decisions that:
• are informed by strategic imperatives
• reward excellence
• stimulate additional revenue/funding
• recognize breadth and scope of UAF mission/mandate

6.	Critically evaluate administrative procedures and practices in order to eliminate bureaucratic waste, inefficiencies, and redundancies.

7. 	Establish a more comprehensive and systematic approach to University advancement, development and fundraising, encompassing consideration of:
		• University Development
		• University Relations
		• Alumni Association
		• Individual unit fundraising, including the Museum

8.	More completely understand and draw strength from the relationship of UAF to Statewide and the other MAU's.

First Year
9.	Develop a comprehensive Enrollment Management Plan, with particular focus on increasing upper division enrollment, enhancing UAF's competitiveness for attracting graduate students, and incorporating undergraduate research.

10.	Adopt a strategic approach to space and facilities planning, including funding for construction, maintenance and repairs, and renewal and replacement, and regarding decisions and criteria for routine space allocations.  	

11.	Assess whether and to what extent UAF is "student-centered," and determine what is the desired future condition.  Implement Campus Life Master Plan.

ATTACHMENT 124/3
UAF Faculty Senate #124
September 20, 2004

MEMO

July 23, 2004

TO:		UAF Faculty Senate

FROM: 	Paul Reichardt
		Provost

SUBJECT:	Promotion/Tenure Report for FY04

SUMMARY OF ACTIONS

Tenure and Promotion to Associate Professor

13 applied, 12 approved
	1 mandatory tenure denied at all levels
	12 early tenure
		11 yes at all levels
		1 yes at all levels except campus committee (vote = 2Y, 5N)

Mandatory Tenure Only
	
2 applied, 2 approved at all levels

Early Tenure Only
	
1 applied, 1 approved at all levels

Promotion to Research Associate Professor
	
1 applied, 1 promoted; yes at all levels except campus committee (vote = 3Y, 4N)

Promotion to Full Professor

9 applied, 6 approved
	6 yes at all levels
	1 no at all levels except dean/director
	2 no at all levels

Promotion to Research Professor 

1 applied, 1 promoted; yes at all levels except unit peer committee

4th Year Comprehensive Review

11 “satisfactory” at all levels
	1 “satisfactory” at unit and dean levels; “unsatisfactory” at campus & provost levels
	1 “unsatisfactory” at all levels except dean
	1 “unsatisfactory” at all levels

COMMENTS

1.	Two negative decisions were appealed.  Based upon findings of an appeals board, neither decision was reversed.
2.	The appeals board made a number of observations about the two decisions that were appealed (see attached memo).  My office will alert review committees and administrators of these observations at the outset of the FY05 promotion/tenure process.  However, several of the observations can only be addressed by Faculty Senate consideration and action.
3.	Vague or non-existent local unit criteria remain as the biggest problem in evaluation of candidates’ qualifications.
4.	Virtually all applications for tenure and promotion to associate professor come from candidates who are not yet in their mandatory (7th) year.  Of this year’s 13 applicants, four were in their sixth year and five were in their fifth year.  It appears that we have seen the evolution of a process in which a completely positive 4th year review triggers a 5th year tenure/promotion application which receives approval at all levels.  Only when the 4th year review contains explicit statements about additional accomplishments needed for promotion/tenure does a faculty member wait until the 6th or 7th years for submitting her/his applications.
5.	Deans and Directors have expressed concern over two aspects of unit peer committees for UNAC-represented faculty:
a.	Some of these committees have large components, even majorities, of Associate Professors.  (This could be addressed by the unit faculty and dean agreeing to exercise the discretion allowed by the UNAC CBA in constituting these committees.)
b.	In some cases there are significant numbers of faculty who are members of unit peer committees but who do not participate in the evaluation or recommendation processes.  Perhaps President Bult-Ito and I should issue a joint statement to faculty on the importance of participating in the promotion/tenure process.

ATTACHMENT 124/4
UAF Faculty Senate #124
september 20, 2004
SUBMITTED BY ADMINISTRATIVE COMMITTEE

MOTION:======The UAF Faculty Senate moves to amend Section 3, (Article V, Committees, Standing) of the Bylaws pertaining to membership and adding the Faculty Research Oversight Committee. 
[[  ]]  =  DeletionCAPS = Addition
Sect. 3  	(ART V:  Committees)
B.	Membership on standing and permanent committees will be for two years except as noted below with the possibility of re-appointment. The initial appointment or re-appointment is made by the Administrative Committee or as specified in the definition of a Permanent Committee and confirmed by the full Senate.  [[Senators are limited to serving on a maximum of one standing committee at any one time.]]  To provide continuity, terms will be staggered and an initial appointment may be made for one or two years as determined by the Administrative Committee based on need.

	STANDING

	8.	Faculty Research Oversight Committee
	The Faculty Research Oversight Committee shall review all classified and proprietary proposals, grants, and contracts according to the guidelines of the UAF Policy concerning Classified and Proprietary Research and advise the chancellor of their compliance or lack thereof with university policy.  The committee will publish an annual report on the status of classified and proprietary contracts, grants and proposals at UAF to the Faculty Senate. The Faculty Research Oversight Committee will offer changes to the UAF policy as needed through periodic reviews occurring no less than once every 5 years.

	Membership on the committee shall be limited to 9 senators, with no more than 2 members being from the same unit.  A Facilities Security Officer shall be an ex-officio member of the committee.  The committee will also include someone from the Office of Sponsored Research and a designee of the chancellor as ex-officio members.  Committee membership must broadly represent the university community.

	EFFECTIVE:  	Immediately
RATIONALE:  	The new UAF Policy Concerning Classified and Proprietary Research calls for the Faculty Senate to establish a Faculty Research Oversight Committee to review all proposals and make recommendations to the chancellor for action.  The policy includes guidelines for the review process.
The number of Faculty Senate committees has increased to a level that may require some of the senators to serve on more than one committee.  Therefore, restrictions on committee membership on standing committees are removed.

ATTACHMENT 124/5
UAF Faculty Senate #124
September 20, 2004
SUBMITTED BY CURRICULAR AFFAIRS

Minutes of Committee on Curricular Affairs      
Sept 8  2004    11-11:30 am  
Rasmussen Library Room 321

Present:  Carol Barnhardt, Katrin Iken, Jeannette Smith, Rainer Newberry, Gayle Gregory, Wanda Martin, Joseph Thompson, Tim Stickel, Yuri Shur, and Pete Pinney & Stephen Cysewski (by ‘phone) 

1.  Meeting time for this semester.  After much wailing & gnashing of teeth, we agreed that almost everyone can make Monday 2:15-3:30 on weeks when there is no Faculty Senate Meeting.  Next meeting: Monday, 27 Sept, 2:15 pm.

2.  Chairperson election.  Rainer (last year’s chair) agreed to do it again IF the committee agreed to meet at the Nat Sci bldg.  Plenty of convenient parking and a nice view.    The committee agreed to Newberry’s outrageous demands and unanimously elected him chair.

3.  New business.  Several items looming.  Most frightening: the Provost’s concerns about grade inflation, assigned by AdComm to a subcommittee of CurAf + Fac Dev Ass & Impr.  AdCom requested we submit the names of 3 CurAf members for this task.  Committee discussion ensued: is this really a topic that falls under curric affairs?  Is this something we want to touch with a 3 meter pole?  Committee unanimously approved the following motion:  “We respectfully decline AdComm’s request to supply victims for the proposed joint subcommittee as we don’t think grade inflation falls into our jurisdiction.”

4.  Meeting enthusiastically adjourned.

ATTACHMENT 124/6
UAF Faculty Senate #124
September 20, 2004
SUBMITTED BY FACULTY AFFAIRS

FACULTY AFFAIRS COMMITTEE REPORT
Tuesday, 7 September 04
Duckering 535 Conference Room, 10am-11.30am

Committee Members Present:  
Sine Anahita, CLA, Scott Bailey, CSM , Michele He’bert, CES, Joan Leguard, CLA, Shirish Patil, CEM (Convener), Anupma Prakash, CSM, Craig Wisen, SOM, Mingchu Zhang, SNRAS

Agenda Items:

1.	Introductions

2.	Election of Chair for FA Committee

3.	Budget Liaison (Wisen)
	Update of budget review (continued from last year).

4.	Emeritus Faculty Policy 
	The Provost requests that Faculty Affairs review the policy for appointment of emeritus faculty. Concerns include who is eligible to nominate, the period of eligibility for appointment after retirement and the appropriate credentials for appointment.

5. 	Policy on Distinguished Faculty 

The agenda items were briefly discussed during the meeting. Since it was a first meeting, we did not get into detail discussions.  Shirish Patil was selected to Chair the committee. 
Shirish

ATTACHMENT 124/7
UAF Faculty Senate #124
september 20, 2004
SUBMITTED BY COMMITTEE ON THE STATUS OF WOMEN

Minutes from the first meeting of the 
Committee on the Status of Women
September 3, 2004, Chancellor's Conference Room

Present:  Charlotte Basham, Uma Bhatt, Carol Gold, Cindy Hardy, David Koester, 
Denise Thorsen, Jane Weber, and a reporter from the Sun Star

Jane Weber served as acting chair.  David Koester was designated to be recorder of the minutes for this meeting

The first issue discussed was selection of a chairperson for the committee.  Jane Weber agreed to be co-chair if someone else would agree to be co-chair with her.  No one volunteered; the question was tabled to the next meeting.

Next question raised: how frequent should the meetings be?  It was agreed that the meetings did not need to happen weekly.  Fridays 2:15-3:15 were agreed to be the regular meeting days.  Mondays and Wednesdays at the same time seemed to be also possibilities if Friday scheduling conflicts arise.  

Next was the question of what were to be the aims and activities of the committee.  Referring to the Senate Bylaws that established the committee, the following goals and activities were agreed upon:
•	maintain a list of women faculty with information about their rank and promotion progress
o	this list is to include research associates
•	conduct a survey on the status of women
•	determine which university organization and/or offices deal with issues of particular relevance to women faculty

The decision to conduct a survey led to questions of what to address in the survey.  It was generally agreed, based in part on the results of an earlier survey, that the general climate for women at the University needed to be assessed.  Other questions of inequities were raised for which further information was needed, including:  relative proportion of retention raises given to women as opposed to men, the relatively low number of women full professors; promotion rates, retention rates.   

Sine Anahita has volunteered to help with creating the survey and it was decided that she should be invited to the next meeting.  

The idea of convening a conference or meeting of women faculty was raised; the CoSW would organize the meeting.

Other questions raised included:
Mentoring of mid-career faculty
Relationship of Women's Studies faculty to women faculty in general
Support relationships (and means for establishing support) of women students by women faculty, particularly in engineering and the sciences

Minutes submitted by David Koester

ATTACHMENT 124/8
UAF Faculty Senate #124
September 20, 2004
SUBMITTED BY DEVELOPMENTAL STUDIES 

Developmental Studies Committee
Sept. 9, 2004, 11:30am-1pm

John Creed convened meeting.

ELECTION OF CO-CHAIRS - Cindy Hardy and Joe Mason were nominated as co-chairs and installed without objection.

ROLE OF THE COMMITTEE - THE COMMITTEE'S role is defined as academic studies and curricular review/approval for Developmental Studies.

AREAS TO DELVE INTO THIS YEAR:

Mandatory Placement: the committee discussed issues with placement, problems entering test scores into banner, recency of tests, variation or inconsistancy from test to test, and subjective scoring of writing samples . Other issues include consistency in administering placements (telephone registration and other factors make placement testing more difficult to administer), timeliness in score reporting and placement advise based on it, consistency in mandatory placement (various ways to circumvent).

Advising: can often be inconsistent, and not all advisors are aware of what is set up. For example, if a student is placed into 2 or more developmental classes, the recommendation is to also take a study skills class. Not all advisors are aware of this requirement.
Discussion also on whether this should be a requirement (study skills) as students who may need grammar and/or reading may not require study skills.

Discussion also centered on the need for statistical data to add to the anecdotal support concerning the effectiveness of placement and successfully completing developmental courses.

In order to be effective, we need institutional support, including funding. In order to maximize our impact, we should be looking at connecting with other University groups providing support to students.

POINTS WE WANT TO ADDRESS THIS YEAR:

Changes to catalog as they come up
Mandatory placement
Consistency of advising
Advocacy at the institutional level for funding
Connection with other parts of U addressing similar issues
A Process to institutionalize data collection

Meeting schedule: Thursdays, 11:30-1
Next meeting: Sept. 30.

Attendees: John Creed, Joe Mason, John Bruder, Marjorie Illingworth, Ron Illingworth, Wanda Martin, Greg Owens, Patty Baldwin, Rich Carr, Kay Thomas, Cindy Hardy

ATTACHMENT 124/9
UAF Faculty Senate #124
September 20, 2004
SUBMITTED BY GRADUATE ACADEMIC & ADVISORY COMMITTEE 

GAAC Meeting Report
Meeting # 1 2004-2005
September 7, 2004, 3:30-4:40 pm

Present: 
Members: Cathy Cahill, Mary Ehrlander, Patty Gray, Catherine Koverola, Christa Mulder, Jennifer Reynolds, Richard Wies.
Ex-officio: Susan Henrichs, Tim Stickel, Gayle Gregory, Laura Bender

1.	Co-chairs were elected:  Christa Mulder will act as primary chair for the Fall 2004 semester, Mary Ehrlander will act as primary chair for the Spring 2005 semester.
2.	We discussed the new syllabus requirements.  Susan brought to our attention the fact that these new requirements were objected to by the union, and this is currently a topic of negotiation.  We decided to leave revisiting these requirements until the legality of the current requirements had been sorted out.
3.	We discussed an issue regarding registration of graduate students: clarifying the requirements for the minimum 6 credits per year and for deficiency courses.  It needs to be made clear that the 6 credits can include 400-level courses, and a minimum grade needs to required for deficiency courses.  The committee was unanimous in its opinion that a grade of “B” or better should be required in deficiency courses.  Patty Gray agreed to write a motion for catalogue changes, to be discussed at the next meeting.
4.	We came back to the issue of “lack of good standing” and dismissal procedures for graduate students.  There continues to be a problem for foreign students: the instant there is a formal notice of lack of good standing the student has to leave the country, yet no formal appeals process can be started until that occurs, and foreign students therefore do not have the ability to appeal a decision as resident students.  However, we could not think of any good way to deal with this process given the rigidity of the USCIS rules.
5.	It was noted that we need at least one graduate student representative on the committee.
6.	We set a new meeting time of 2:30 on Tuesdays, with the next meeting to be held on Sept 21.