FOR MORE INFORMATION, CONTACT:
	Sheri Layral
	312 Signers' Hall
	474-7964   FYSENAT

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Toll-free #:  1-800-893-8850    
Participant PIN#:  1109306
Chair PIN#:  1109371

A G E N D A
UAF FACULTY SENATE MEETING #145
Monday, September 17, 2007
1:00 p.m. - 2:55 p.m.
Wood Center Carol Brown Ballroom

1:00	I	Call to Order – Jon Genetti     				  5 Min.
		A.	Roll Call
		B.	Approval of Minutes to Meeting #144
		C.	Adoption of Agenda

1:05	II	Status of Chancellor's Office Actions 			  5 Min.
	A.	Motions Approved:
1.	Motion to delete the Minor in Athletic Coaching.
2.	Motion to approve a Certificate in High Latitude Range Management.
3.	Motion to approve a Certificate in Veterinary Sciences.
4.	Motion to amend Section 3 (ART V: Committees) of the UAF Faculty Senate By-laws regarding Developmental Studies Committee.  
5.	Motion to approve the revised Unit Criteria for the School of Management (SOM).
6.	Motion to approve a B.A. in Yup'ik Language and Culture (Yupiit Nakmiin Qaneryaraat Piciryaraat-llu).
7.	Motion to endorse the Report and Recommendations for Improving Developmental Education at UAF.
8.	Motion to modify the Guidelines for the Evaluation Process for Administrators. 
	B.	Motions Pending:  none

1:10 	III	Public Comments/Questions   				  5 Min.

1:15	IV	A.	President's Comments - Jon Genetti   		10 Min. 
		B.	President-elect's Report - Marsha Sousa		  5 Min.

1:30	V	A.	Remarks by Provost Susan Henrichs  		15 Min.
			1.	Summary Report of 2006-2007 Faculty Reviews
				(Attachment 145/1)

1:45	VI	Governance Reports    					  5 Min. 
	A.	Staff Council - Kayt Sunwood 
	B.	ASUAF - Jake Hamburg 

1:50  	BREAK  

2:00	VII	Guest Speaker 						10 Min.
		A.	David Leone - Borough Transit

2:10	VIII	New Business/Discussion Items 				20 Min.

2:30	IX	Committee Reports     					15 Min.
	A.	Curricular Affairs - Ilana Kingsley (Attachment 145/2)
	B.	Faculty Affairs - Jon Dehn (Attachment 145/3)
	C.	Unit Criteria - Brenda Konar
	D.	Committee on the Status of Women - Jane Weber (Attachment 145/4)
	E.	Core Review - Michael Harris
	F.	Curriculum Review - Rainer Newberry
	G.	Student Academic Development & Achievement  - Cindy Hardy
	H.	Faculty Appeals & Oversight - Tom Clausen (Attachment 145/5)
	I.	Faculty Development, Assessment & Improvement - Larry Roberts
	J.	Graduate Academic & Advisory Committee - Paul McCarthy (Attachment 145/6)

2:45	X	Members' Comments/Questions				10 Min.

2:55	XI	Adjournment

ATTACHMENT 145/1
UAF Faculty Senate #145
September 17, 2007

SUMMARY REPORT OF 2006-2007 FACULTY REVIEWS

Paul Reichardt
6/5/2007

Mandatory Tenure
5 files:		3 yes at all stages of review
		1 no at all levels except unit peer and director
		1 resigned before chancellor’s decision

Early Tenure
20 files (17 promotion and tenure):	
		17 yes		14 yes at all stages of review
				1 yes at all stages except unit peer
				2 yes at all stages except campuswide
		  1 no at levels except unit peer and campuswide (appeal)
		  1 resigned before provost’s review’
		  1 withdrawn 
	(Of the 17 successful applicants, five applied one year early, nine applied two years early, 	and three applied three years early.  Three of the 17 were Associate Professors.)

Promotion (other than promotion to Associate Professor linked to tenure)
30 files
		24 yes		21 yes at all stages of review
				1 yes at stages except unit peer and campuswide
				1 yes at stages except unit peer and director
				1 yes at all stages except campuswide
		5 no		3 no at all stages of review (2 appeals)
				2 no at campuswide, provost, and chancellor
		1 withdrawn

4th Year Comprehensive Review
23 files		
		22 satisfactory at all stages
		  1 unsatisfactory at all stages 

Post-Tenure Review
31 files
		28 satisfactory or better at all stages*
		  1 needs improvement at provost, satisfactory at other stages
		  1 satisfactory at unit peer, unsatisfactory at dean, needs improvement at 					campuswide and provost
		  1 unsatisfactory at all stages of review
  *  Although 28 files described performances deemed to be satisfactory, suggestions for improved performance were made to a number of faculty judged to be performing in a satisfactory manner.  This year, for the first time, the campuswide post-tenure review committee designated five files for “special recognition.”

Observations
1.	Candidates and deans/directors need to pay careful attention to file preparation.  In the 2006-2007 review process we had several files that were missing required documents and one file from which the Provost ordered removal of irrelevant material.  
2.	While copies of workload agreements from the relevant period are not required elements of files, there have been a number of instances in which reviewers have expressed a desire to see them.  Therefore, workload agreements have been added to the “other relevant documents” list in the faculty review guidelines on the Provost’s website.  Since candidates are not required to place copies of workload agreements in their files, deans and directors are encouraged to do so before each file goes to the unit peer committee.
3.	This year the campuswide post-tenure review committee chose to give “special recognition” to the achievements of five faculty members (out of 31) undergoing review.  The Provost has suggested that deans and directors give particular consideration to these faculty members as they make decisions about performance-based bonuses for UNAC faculty members.
1.	Candidates and reviewers must continue to pay attention to issues raised in the past.  They include:  attention to unit criteria in candidate self-evaluations and in rationales for reviewer recommendations, clarity about the relationships between a candidate and his/her external reviewers, descriptions of the significance of special appointments and awards, unit level comments on the significance of key publications and other professional works, and reviewers’ focus on analysis instead of summary of factual material.

ATTACHMENT 145/2
UAF Faculty Senate #145
September 17, 2007

Curricular Affairs Committee Report:

Chair:  Ilana Kingsley

Meeting Times:  Every other Monday 2:30-3:30 (Starting Sept. 24), in either the Kayak Room or Joint Conference Room (341) of Rasmuson Library.

Upcoming issues:  Core curriculum grades and prerequisites (can a student be denied to take a course if they received a "D" in a prerequisite course that is also part of the core curriculum?

ATTACHMENT 145/3
UAF Faculty Senate #145
September 17, 2007

Faculty Affairs Committee Meeting: 5 September 2007 Rasmussen 341

Attending:  Sukumar Bandopadhyay, Ken Barrick, Marion Bret-Harte, Anne Christie, Jon Dehn, Maureen Hogan, Marla Lowder, Jennifer Reynolds, Jonathan Rosenberg, Non-voting attendees:  Abel Bult-Ito

* A brief report on the information in the summer administrative committee meeting was given by Dehn.
Action item: Committee members were encouraged to participate in review committees campus-wide.  Those interested in serving should contact myself and/or Jon Genetti.

* A vote was called for committee chair, 8 in favor, one abstained (me), Jon Dehn was elected committee chair.

* Discussion on the role of the committee.  It had been suggested that the committee be disbanded or merged, yet evaluation of the stated role of the Faculty Affairs Committee shows there is still considerable work to be done, even with the involvement of the unions.  The old statement was clearly written before the unions came to UAF.  We will draft a new statement of the role of the committee based on the old, but taking into account the presence of the unions.  The committee can serve as a clear conduit for communication between the senate and unions.  In addition, the committee can become more active in many of its past stated roles that have received little attention in recent years.  The statement is in the bylaws (Section 3.E.2. see below).

Action Items:
1. All committee members could please email me the preferred meeting times.  Due to committee makeup, we'll alternate meetings from west ridge (WRRB101) to Rasmussen.
2. Invitations to union representatives to attend these meetings will be extended (thanks to Abel for coming)
3. All committee members should take a look at the online UAF budget to gather information on how we can fulfill our role concerning fiscal issues.
4. Identify individuals in the administration who should be informed, present or invited to these meetings. 
5. Touch base with your colleges, departments and institutes to bring any concerns that faculty might have to the committee.

*** statement describing the Faculty Affairs Committee from the bylaws***

The Faculty Affairs Committee shall review issues dealing with faculty prerogative and recommend policy changes to the Faculty Senate. Issues of faculty prerogative include academic freedom, faculty ethics, research and creative activity, and legislative and fiscal issues that may impact faculty concerns at the university. The committee will act as a faculty advocate with legislators and candidates. In its concern for fiscal issues the committee shall monitor budget appropriations to the university and evaluate any notice to the faculty of financial exigency. 

In performing these duties, the committee will coordinate as necessary with the relevant officers (and/or their representatives) of the extant collective bargaining units who serve as non-voting members of the Senate and ex-officio members of this committee.

Prof. Jonathan Dehn
Alaska Volcano Observatory
Geophysical Institute, University of Alaska Fairbanks

ATTACHMENT 145/4
UAF Faculty Senate #145
September 17, 2007

Faculty Senate Committee on the Status of Women
September 4, 2007

Members present: Diane Wagoner, Kayt Sunwood (ex-officio), David Koester, Jane Weber, Cindy Hardy, Carol Gold, Sine Anahita; 
Members missing: Renate Wackerbauer, Uma Bhatt, Brenda Norris; Guest: Sheri Layral

Minutes by Sine Anahita

-----------------------------
next meetings scheduled: Tuesdays 1:00-2:00 prefer 718 Gruening: 10/2, 11/6, 12/4

AY 07-08 co-chairs selected: Jane Weber and Sine Anahita

3rd Annual Women Faculty Luncheon
•	Sheri updated the committee on the 3rd annual Women Faculty Luncheon; currently 35 have RSVPed; invitation sent 2 weeks ago; keynote speaker re-confirmed; ballroom reserved; email reminder will be sent 9-5-07; food order discussed and will be confirmed 9/10; ice cream sundae bar will start at 1:30 this year; placecards by Carol and Jane (Sine has to teach beforehand)
•	Jake Poole’s office is paying $3000—gratitude expressed for this, with hopes that his office will continue to support this event
•	events planned: new faculty stand to intro themselves; celebrate new T&Ps by asking them to stand; Sheri will ask music faculty if they can provide music again as it was so appreciated last year
•	Sheri will email women faculty to ask them to bring a stash of business cards to the luncheon to share

Agenda/plans for AY 2007-08
•	the CSW will ensure that the list of women faculty is maintained and kept up to date by Governance; will talk with the new Governance office manager as soon as possible to make sure this is on her/his list of job tasks
•	continue to gather and analyze data on time to tenure, historical data for last ten years, salary—suggestion that Provost Henrichs might pay a grad student or summer support for a faculty member to help with the work; our goal for this year is to figure out a way on how to gather and analyze this data through efficient use of resources
•	more data analysis: gender and salary by term and adjunct faculty
•	issue of adjunct faculty engendered much dialogue: should we oppose large hires of adjunct faculty, knowing that women are disproportionately affected by this in complex, complicated ways? Suggestions: ask adjunct union president, Harry, to gather data—survey?; problem of exploitation of women, e.g. lack of benefits for adjuncts; consider gathering data on salary by unit/college, as some colleges/units probably pay adjuncts competitive wages, while others don’t
•	network and mentor new and mid-career women faculty—figure out ways to do this institutionally
•	continue to strengthen networks with faculty and staff here and at other MAUs; Kayt Sunwood is Staff Council president AY 07-08, so this will be an effective networking tool; can we incubate a CSW at the other MAUs?
•	family friendly policies—we’re for them; dialogue about this, e.g. childcare crisis in Juneau that Staff Alliance is discussing; at UAF, high cost, lack of availability, focus solely on childcare and no other family issue, e.g. eldercare, ill/dying partner/spouses, legislative threats to DP benefits
•	open meetings, especially University-Wide and Unit-Peer Committees—how can we as a committee encourage these meetings to be open?

ATTACHMENT 145/5
UAF Faculty Senate #145
September 17, 2007

UAF Faculty Appeals and Oversight Committee
Minutes of Wednesday, Sept 5, 2007, 4 PM Meeting

Members Present: C. Barnhardt, J. Bicigo, T. Clausen, G. Chukwu, J. Greenberg, J. Irish, T. Johnson (on-line), J. Riley (on-line), M. Shipka

Member Absent: M. Pippenger

Minutes Prepared by Carol Barnhardt, Convener 

Items of Business
I.	Reviewed responsibilities of the UAF Faculty Appeals and Oversight Committee for 2007-08

A.	Serve on Student Grade Appeal Ad Hoc Committees 
All student Grade Appeals Committees need to include a representative from the FAO Committee. Last year there were approximately 10 different appeals made by students and FAO committee members typically served on one or two committees. A suggestion was made that the total number of committees served on be noted in the final FAO Report at the end of the academic year. Members are notified about committee participation by Don Foley’s office.
 
B.	Assist with Reviews of Group A Administrators 
Individual FAO committee members will be asked to serve on five different ad hoc committees during this academic year. The committees will review the five Group A administrators scheduled for evaluation this year. Ad Hoc Committees will be organized by Provost Henrichs for four of the administrators, and each of these committees will include one member of the FAO Committee. An individual for the fifth Group A Administrative review (that of Roger Smith) will be identified by Buck Sharpton. 

The following “Group A” Administrators will be reviewed this year: 
•	Joan Braddock, Dean, CNSM
•	Aldona Jonaitis, Director, UA Museum of the North
•	Eric Madsen, Dean, School of ED
•	Denis Wiesenburg, Dean, SFOS
•	Roger Smith, Director, GI

The full FAO Committee and each of the Ad Hoc Committees will meet jointly for “final review, recommendations, and disposition of the Administrators’ evaluations. The supervisor of the administrator will thereafter provide his/her formal evaluation taking into account the Ad Hoc Committee’s report.”

C.	Assist with Reviews of Group B Administrator Review
Seven Group B administrators will receive a comprehensive review this year by their Supervisor. FAO committee members’ only responsibility is to review the final evaluation as described below. 
	
“A copy of the Supervisor’s review, along with a summary statement of the process used to assure faculty/staff input into the evaluation, will be forwarded to the Faculty Senate Office by March 15th of the academic year the “Group B” administrator is scheduled for review. The Faculty Appeals & Oversight Committee shall review the written evaluation in performance of its oversight function in administrator review.”

II.	Reviewed the FAO Committee description in the UAF Faculty Senate By-Laws and reviewed of the FAO Committee Report for AY2006-2007 prepared in April, 2007 by Norm Swazo, Chair

A. From the UAF Faculty Senate Bylaws:
	
The Faculty Appeals and Oversight Committee shall be composed of  two tenured faculty members, elected from each college/school and confirmed by the Faculty Senate.

Faculty appeals will be dealt with in accordance with the appropriate union contract.

The committee will act as a pool to be drawn upon to act as the United Academics representatives to the Appeals Board.  The chair of the Faculty Appeals and Oversight committee will select, from the committee, members of the United Academics bargaining unit who will serve on the particular Appeals Board.  

Committee members shall oversee the process of evaluation of academic administrators.

B. Recommendation from The FAO Report for AY2007-08: 

The work of the committee has diminished over the years as the collective bargaining process has shifted items of oversight and appeals responsibility to the unions. In light of these changes, the Senate may wish to consider combining the functions of the FAOC and the Faculty Affairs committee under one committee (whether standing or permanent committee). 
 
The committee briefly discussed the accuracy of the FAO description in the By-laws and briefly discussed the recommendation from last year’s report. One or both of these might be topics of discussion and/or action during the 07-08 year.  

III.	Elected a chair for the Faculty Appeals and Oversight Committee 

Tom Clausen, CNSM (08) was nominated for the position of FAO Chair. He was elected unanimously. 

IV.	Established the FAO meeting time for Fall 07

The FAO Committee will meet on designated Fridays at 4:00 PM.

ATTACHMENT 145/6
UAF Faculty Senate #145
September 17, 2007

Graduate Academic and Advisory Committee Report

The committee met on September 5, 2007.  Paul McCarthy was elected as Chair for 2007-2008.  

Norm Swazo addressed the committee regarding plans to proceed with a NIH R25 grant to support the establishment of a graduate program in International Biomedical Ethics at UAF.  

The committee discussed plans by the Office of Admissions to implement an earlier date for graduate student applications along with a guaranteed acceptance date.  

The committee discussed the practicalities of establishing an ‘honors’ designation for graduate students.  In general, the committee felt that it would be difficult to single out honors graduate students from others, particularly in cases where a thesis is involved (which would then have to be graded somehow).  Committee members are canvassing their departments for feedback prior to developing a policy on this matter.