Staff and Faculty Information

This section is designed to help UAF personnel find answers to the most frequently asked questions and to provide resources
for making sound procurement decisions.

FY19 Requisition Entry Instructions

We are pleased to announce that FY19 temporary budgets have been loaded for funds 101010 through 179999 and 190000 through 199999.  All other funds do not need temporary budgets.  This budget only includes account codes from 2001 to 8999.  Salary and staff benefit budget items are not loaded.
This budget will stay in place until the permanent budgets are established on July 1st.
Any orgn codes that were established during FY18 and did not have adopted (authorized) budget will not have an entry in FY19.  Budget adjustments are not reflected in this load.

If you have any requisition entry questions, please call 474-7374 or send an email to dlcaissie@alaska.edu

If you have any budget questions please call 450-8050 or send an email to ua-finsys@alaska.edu

FY19 Requisition Entry Instructions

Printing Text Format for Commodity and Equipment POs

To make better use of our procurement spend data, it is necessary that we be able to  quickly identify specific commodities and equipment we have purchased by querying Banner.  In order to make the queries useful, the methodology used by requisitioners and procurement officers for entering descriptive data on commodity line items and line item text in Banner must be consistent.  In other words, part numbers, model names, nouns, and other descriptive adjectives need to be in the same place on our requisitions and purchase orders.  Therefore, beginning immediately, the following protocol is to be used when entering requisitions and purchase orders for commodities and equipment into Banner.

Commodity & Equipment Purchases  
Part number first surrounded by two pound characters (ex. ##12345-B##), then brand, model, noun, other descriptive words such as size or color, and optional components, quote and/or contract reference, invoice requirements (ex. GACINV), award no. and CFDA (if applicable)
Example:
##GV546A8##, HP P2480, LCD Monitor,
24-inch, No Integrated Speakers, with 3-year Parts and Labor Warranty.
 
Per attached quotation no. XXXXXXX  
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