ProCard Information


This is the location for all the current information regarding the new approval process for ProCard transactions.  Beginning with transactions dated March 1, 2022,  all ProCard and Visa (for Costco use only) transactions must be reconciled and approved using the new online approval process.  For questions, please contact Denise Caissie at (907)474-7374 or email at

ProCard Transaction Approval Process Introduction

**Video** ProCard Approval Process "Live" Walkthrough

**Video**ProCard Approval Process "Live" Q&A

**Video Link** New Reconciliation Process Training

**Video Link** New Transaction Approval Process Training

PaymentNet First Time Login Instructions

Changes to Approval Process and Mapper Updates

PaymentNet Advanced Query Instructions

ProCard Application / Agreements / Forms

The University's ProCard is for use in the purchase of goods and services, not to exceed $5000. It is issued to employees and can be set up with different limits and controls, based on purchasing needs. Custodial card configurations are available to departments to reduce the need to use Limited Purchase Orders.

To obtain a ProCard click on the Application Site link below.  Select the appropriate application link.  Complete the online form.

To make changes/updates/closures please click on the appropriate form link below.  If Approving Official is being updated, a new Approving Official Agreement is also required.

Custodial Card Forms:

ATTENTION CARDHOLDERS: As part of the process for obtaining your new credit card, you will receive two (2) emails from JP Morgan Chase. These emails provide information on the PaymentNet4 website, a user id and temporary password so you can log into the system. They are not spam! If you have not received them prior to physically getting your card, check your spam folder, as they may have been diverted.

You must to log into the system to finish your setup to have access to all your card information, declines & authorizations, etc. Contact Procurement at 907-474-7315 if you have any problems logging in or finding your messages.

NOTE: The temporary password is only good for 5 days. Contact 907-474-7315 to have it reset. Once you have set your permanent password it can be reset on-line through the PaymentNet4 website.

TRAINING: ProCard/Department Travel Card training is scheduled on an as needed basis. New cardholders are invited, by email, to the first class after processing their applications. All credit cards are delivered to Procurement & Contract Services. The cardholder will receive their card(s) upon completing training, if they have arrived.



University of Alaska now has a central Amazon Business Prime account that will make it even easier for you to purchase on Our goal is to simplify the purchasing process so you can take advantage of business only features you don’t have today on your consumer profiles.

Through this upgrade you will have immediate access to:

  • Free Prime Shipping on eligible items
  • Business Pricing and quantity discounts on select items
  • Business-tailored search and browse functionality
  • Access to a specialized Customer Service team for business customers only

Everything else you know and love about shopping on will remain the same.

If you would like to be added to the University of Alaska Amazon Business Business Account, please contact Denise Caissie at for an invite that will then walk you through the registration process. Once you have completed this one time process you can immediately start shopping on with an even better customer experience!

Please also consider, once you have set up your profile on Amazon Business, going to and completing the process to have a donation made to a University of Alaska charitable organization for each eligible item you purchase with University of Alaska funds.

"AmazonSmile is a website operated by Amazon with the same products, prices, and shopping features as The difference is that when you shop on AmazonSmile, the AmazonSmile Foundation will donate 0.5% of the purchase price of eligible products to the charitable organization of your choice."

In order to have the donations be automatic, you must log into Amazon Business through the Amazon Smile website, at which point you will be automatically redirected to the Amazon Business section, with all the appropriate discounts applied to your order.

Frequently Used Forms

Manuals & Handouts

Staples Advantage

To get access to the Staples Advantage website with State of Alaska discounted pricing for University of Alaska, please contact Robert Ruy directly at You will be provided with individual login information.

Sensitive Account Codes

If one of these codes is used for a ProCard purchase, verify the grant supports these types of purchase prior to making the purchase. If the grant does not support purchases of these types, you will be required to do a JV to move the purchase to a different fund.

Log Forms

PaymentNet 4 Login

System Requirements for PaymentNet 4

Microsoft Internet Explorer® 9, 10 and 11
Mozilla® Firefox® 45 and above
Google Chrome TM 53 and above

Mac’s have not had any reported issues accessing PaymentNet 4.

Information Links

Waiver Instructions

You must contact Denise Caissie for the waiver form. She can be reached at 907-474-7374 or at

Misc Files

For Disputes

Phone: 888-297-0768
Fax: 847-931-8861
Int'l (call collect): 847-488-3748