Travel Coordinators usually see a traveler through their trip from start to finish and must have broad knowledge of UAF's resources, policies, and procedures. Please use the tools and references provided below to find ways in which you can ensure the travel process is as smooth as possible.
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UAF Travel Screening & Audit Process Updates effective November 1, 2017
Increased Review Prior to Payment
- Screening for Approvals and Purpose on All Trips
- Full Review of International Trips & Trips Over $3,000
- New TA Forms with Expanded Functionality
- Reducing Signatures for Expense Reports
- Improved Audit Checklist Resource for Coordinators
- Process for Travel Paid by a 3rd Party
- Empowering OFA Travel Auditors to Approve & Document Common Exceptions
Please review memorandum from Julie Queen, Associate Vice Chancellor for Financial Services, for more information.
Travel Card Information (Procurement site)
UAF Travel Approval Authority - Establishes by position those authorized to approve out-of-state and international travel, delegated by Chancellor Daniel White on 02/02/2018.
UAF Self Travel Authorization - Establishes individuals authorized to approve their own in-state and out-of-state travel (international travel requires supervisor approval), delegated by Chancellor Daniel White on 02/02/2018.
Mariott Discount Flyer - How to reserve a Mariott room using the UAF discount code.
State of Alaska Tax Exempt Entity memo - is to be used when making paying for lodging on the ProCard in Alaska.
TRIP_FINAL_Memo_Signed - This memo addresses the expanded capability of the Department ProCard effective July 1st 2015.
Training & References
General Encumbrance Guides - Need to encumber or make changes to an existing encumbrance?
Traveler Profile Form - Quickly gather pertinent traveler information and keep on file for future use
Travel Tools Workbook - Excel templates for tracking travel, Easy Biz mileage, AKAir credits, and Easy Bix wallet funds
Example of Group Travel - Template to be used for obtaining expense report signatures for group travel
Car Mileage Reimbursement Form (After January 1, 2018)
UAF travel uses the State of Alaska's mileage rates for privately owned airplanes, snowmobiles and boats SOA Privately Owned Vehicle Rates