The labor redistribution (LR) process is used to correct all fund, organization, account and program code errors for labor charged in the current fiscal year. The form and instructions can be found on our forms page under Finance Forms.
LR dates can be found on the HR Processing Calendar at the Statewide HR website. Look for adjustment runs labeled ADJ and the run numbers included in that run will be in parentheses. The older the run is, the less often there will be adjustments for it. Please send your labor redistributions to OFA as soon as possible.
Please note that the adjustment runs are scheduled on Mondays/Wednesdays and Tuesdays/Thursdays of alternating weeks. January is the only exception to that as Statewide processes W-2's. Once SW starts their process (usually the middle of December) there will be no LR's entered until furthur notice from Statewide. All dates are subject to change and updates will be made accordingly.
Any labor moves for prior fiscal years must be done with a JSPC (unrestricted funds only) or JPAY (restricted funds) on the journal voucher form. These are processed on an exceptional basis only. This means any system errors may be processed however any human errors (miskeying, fund/org mismatches, program code mismatches, etc.) will likely not be processed. Timeliness in identifying and correcting accounting errors is critical especially at year end. Journal voucher type corrections are finance related changes and do not affect the HR data. It is important that the HR system, which maintains the payroll detail, and the Finance system, which posts summary level payroll charges, remain in balance. Therefore, labor changes should be processed through the payroll system as time sheets or labor redistributions.
Please send all approved documents (JSPC, JPAY, LR) to the Office of Finance & Accounting at Box 7920 or UAF-Budget@alaska.edu.
When submitting your labor redistribution please remember the following:
- A 60 day cost transfer memo must be attached to the LR form for any labor that is being moved to, or from, a restricted fund and is more than 60 days old.
- If the labor has been certified, the approved Grant Effort Certification (GEC) must also be attached.
- All LR's for non-exempt employees require an approved timesheet.
- LR's for exempt employees do not require a timesheet but must have a GEC attached if necessary.
FY18 Labor Redistribution dates by pay period
Click on the pay period below to view the dates: