Administrative Review Archives

2019-2020 Expedited Administrative Review

In parallel with UAF's expedited academic review process, in December 2019 the Governance Coordinating Committee and Chancellor White launched an expedited administrative review process.

A committee appointed by governance and including students, staff, faculty, and administrators will review 19 administrative offices and divisions. Their reviews will cover core functions and services, revenues and expenditures, and strengths, weaknesses, opportunities and threats. The committee will make recommendations to Chancellor White, who will then take broad community feedback and make decisions.


Key dates:

  • February 7, 2020: Units submit reports to the committee
  • February 7-March 26, 2020: Committee reviews reports and forms recommendations
  • March 26, 2020: Recommendations to Chancellor
  • March 26-April 6, 2020: Open forum for feedback from university community and governance groups
  • April 10, 2020: Chancellor's decisions

Expedited Administrative Structure Review Process

  1. The Governance Coordinating Committee (GCC) shall appoint a review committee consisting of
    1. ASUAF representative or designee nominated by ASUAF leadership (2)
    2. Staff Council representative or designee nominated by Staff Council leadership (2)
    3. Faculty Senate representative or designee nominated by Faculty Senate leadership (2)
    4. Administrators nominated by the Chancellor or designee (2)
  2. GCC shall nominate a chair to serve as a non-voting member of the committee; the chair's role is to facilitate the process and to speak for the committee
  3. The facilitating staff (Governance Coordinator) shall coordinate the committee's reports, including posting for review and gathering feedback
  4. At the initial meeting of the review committee, members of the committee may agree to amend the process with the approval of the Chancellor and the GCC
  5. The review committee shall conduct expedited reviews of the attached list of administrative areas. The reviewed areas shall provide reports to the committee containing the following information:
    1. a summary of the functions of the unit that is developed by the unit (up to 2 pages)
    2. FY15-19 revenue and expenditure data, including narrative description of actions to increase revenues and/or decrease expenditures (up to 2 pages)
    3. SWOT analysis to include the following (up to 4 pages):
      1. cost efficiency: per unit cost, a metric the unit develops that would give the committee an idea of how much each unit costs, e.g. cost per student, cost per grant dollar generated, cost per square foot, etc.
      2. description of centrality to mission
      3. measures of quality
      4. (optional) innovative ideas generated by the unit, e.g. ensuring student success, restructuring ideas, increasing public outreach, increase efficiencies, etc.
  6. Recommendations to the Chancellor as a result of the review shall be:
    1. continuation with acknowledgement of unit excellence
    2. continuation
    3. continuation with improvement plan to increase efficiencies, enhance mission centrality, and/or to generate additional revenue
    4. revision, restructure, merger
    5. reduction
    6. consider for deletion
  7. The committee shall begin its work upon approval of the process by Chancellor Dan White. The committee shall deliver a report to the Chancellor that includes a summary of its findings as well as analysis of each unit reviewed.

Timeline

  1. Draft process developed and submitted to Chancellor for review: November 15, 2019
  2. Chancellor's decision on the process: November 25, 2019
  3. Units notified: December 5, 2019
  4. Units submit their reports: February 7, 2020
  5. Review dates: February 7-March 26, 2020
  6. Recommendations to Chancellor: March 26, 2020
  7. Open forum for feedback from university community and governance groups: March 26-April 6, 2020
  8. Chancellor's decisions: April 10, 2020

Areas included in Expedited Administrative Review, 2019-2020

  • Office of the Chancellor
  • Office of the Provost (including the Central Administrative Fiscal Office; Planning, Analysis, and Institutional Research; and International Programs)
  • College of Liberal Arts Dean’s Office
  • College of Natural Science and Mathematics Dean’s Office
  • College of Fisheries and Ocean Sciences Dean’s Office (including Unified Business Office)
  • College of Engineering and Mines Dean’s Office
  • College of Business and Security Management Dean’s Office
  • Office of the Vice Chancellor for Research (including Office of Grants and Contracts Administration, Office of Research Integrity, and Office of Intellectual Property and Commercialization, OneHealth administration)
  • Geophysical Institute Director’s Office (including Business Office)
  • International Arctic Research Center Director’s Office
  • Institute of Arctic Biology Director’s Office
  • Alaska Center for Energy and Power Director’s Office
  • Community and Technical College Dean’s Office
  • College of Rural and Community Development Dean’s Office
  • Student Affairs
  • Administrative Services
  • University Relations
  • Development & Alumni Relations
  • Equity & Compliance (EEO, Title IX)

Committee Members

  • Committee chair
    • Susan Henrichs, Provost, Emerita
  • Faculty Senate representatives
    • Debu Misra, College of Engineering and Mines
    • Josh Greenberg, College of Natural Science and Mathematics; College of Business and Security Management
  • Staff Council representatives
    • Derek Bastille, Office of Management and Budget
    • Kara Axx, Division of Design and Construction
    • Alternate: Juella Sparks, Cooperative Extension Service
  • ASUAF representatives
    • Joshua Navarro, ASUAF senator
    • James Miller, ASUAF senator 
  • Administrators
    • Samara Taber, Admissions and Interim Executive Officer
    • Amber Leytem, Office of Management and Budget