Shared Travel Services (STS)

IMS, Marine Biology, and Oceanography travel is processed through Shared Travel Services. Fisheries, Seward Marine Center, and Sikuliaq travel is handled by those departments respectively. See the CFOS Travel page for contact information.

Contact

Office: Suite 110, Arctic Health Research Building
Main phone: (907) 474-7380
Fax:(907) 474-6567
STS central email: UAF-STS@alaska.edu


907-474-5994
sllikar@alaska.edu

Responsible for: Travel Questions and Concerns, Backup Travel Authorization/Procurement/Expense Report Processing

Hours
Monday – Thursday: 7:00 am – 4:30 pm
Friday: 7:00 am – 11:00 am

907-474-2734
uaf-sts@alaska.edu

Responsible for: Travel Authorization Processing, Travel Questions, Backup Travel Purchasing & Expense Report Processing

Hours
Monday – Friday: 8:00 am – 5:00 pm

907-474-6765
uaf-sts@alaska.edu

Responsible for: Travel Authorization Processing, Travel Questions, Backup Travel Purchasing & Expense Report Processing

Hours
Monday – Friday: 8:00 am – 2:00 pm

907-474-5773
uaf-sts@alaska.edu

Responsible for: Travel Authorization Processing, Travel Questions, Backup Travel Purchasing & Expense Report Processing

Hours
Monday – Friday: 8:00 am – 4:30 pm

Initiating Travel

Concur Travel

concur logoWelcome to the UAF Travel Program! We are excited to support the important work our travelers do all over Alaska, the United States, and the world. Please see the links below for important information about UAF travel restrictions.

For training documents, regulation information, and other resources for travel processing, please visit the UA Concur Training Sign-up. For further travel training, please contact STS.

Student/Guest Travel forms

Your PI or host will contact STS by email or phone.

Travel is required to be processed through Concur, so STS will reach out to you, the traveler, and will be your main point of contact.

How To Process Blanket Mileage

Blanket Mileage Request Form (for use by those with "@alaska.edu" email addresses)

Mileage Reimbursement Form (POV travel in 2020) (Fillable PDF)

If you have any questions about this process, please contact one of the STS staff.

My trip has been canceled or rescheduled. What do I do?

See the Concur Handbook, page 37, "Cancelling Trips."

Fieldwork Process

Prior to travel for all fieldwork. the university requires a Field Emergency Plan (FEP) be completed and approved. This is in addition to a COVID safety plan.

The form is intended to provide travelers with a sound action plan to cope with emergencies encountered during official travel at field locations across Alaska, the United States, and abroad. Before departure, trip leaders/PIs must complete and submit this form for review/approval, with a copy of the approved TA, to their department chair, associate dean and/or dean. A completed copy must be carried by the trip leader and available with the emergency contact phone. Please note that these are minimum requirements and additional emergency provisions may be added as necessary.

The UAF Occupational Safety Field Research web page has more resources for planning both a safe and successful field trip. 

Additional Travel Information

Change in Itinerary: Changes to itinerary while in travel status should only be done if there is a business reason or airlines have canceled your flight. The traveler is responsible for all additional charges at the time of the change. Changes to the originally purchased itinerary must be documented with boarding passes and submitted with the TER along with receipts of additional charges and justification for the change.

Travel Accident Insurance: is generally provided for University of Alaska employees while in authorized university business travel status outside a 100-mile radius from home or regular place of business (R05.02.060 5.f.).

Travel Status: A traveler shall be considered in travel status from the time the traveler leaves or returns to his or her immediate work station if travel begins or ends during assigned work hours, or from the time the traveler leaves or returns home if travel begins or ends outside assigned working hours (R05.02.060 7.a.).

Per Diem:

  1. To claim per diem you must be in travel status for a minimum of 12 hours.
  2. Your Outbound and Return travel days are reimbursed at 75% of per diem from your business location.

Travel Advances: University-issued cash advances are strongly discouraged and are a means of last resort. These are authorized on a case-by-case basis. You must tell your Travel Coordinator prior to  submitting your request. If approved, Central Travel will open the Travel Advance component into your Concur Request.