For departments

Cash Handling and Petty Cash

Cash management policy

 

Change orders and petty cash fund checks

The Office of the Bursar has significantly reduced the amount of cash it keeps on hand. As a result, departments requesting to cash petty cash checks greater than $100 and change orders in excess of $100 must allow two business days for transport to the bank and cash exchange. 

Transactions for smaller amounts will continue to be completed on a walk-in basis as long as funds are available.

Contact UAF-Bursar@alaska.edu to schedule change orders or petty cash transactions.

Petty cash reimbursement

Petty cash vouchers allow employees to be reimbursed for out-of-pocket work expenses totaling a maximum of $100.00. To be eligible for a petty cash voucher (PDF), the following guidelines must be met:

  • You may only be reimbursed if your department does not have a petty cash fund.
  • The original receipt(s) must accompany the voucher.
  • The maximum reimbursable amount is $100.
  • The person receiving the funds must sign this form and present photo ID.
  • You may not receive reimbursement for the following:
    • Personal services (all 1XXX account numbers)
    • Travel (all 2XXX account numbers except mileage on 2006)
    • Contractual services accounts 3005-3013
    • Food items filed with a rep allowance form
    • Capital expenditures (all 5XXX account numbers)
    • Student aid (all 6XXX account numbers)
    • Entertainment items (account 8115)