NEW EVENT REQUEST FORMS
There are 2 forms available. Find the "EVENTS" tab at the top of the page then "Event Request" and select the appropriate form.
UAF Basic Meeting Request Form: Any UA meeting for less than 50 people.
UAF Wood Center Event Form: Any event other than a basic meeting.
- FIRST!! Watch this video for a run down of the basics. Then...
- UA Users click here using your UA credentials to log in.
- Individuals outside the UA system click here.
The Wood Center Scheduling Office schedules events in Wood Center and most other facilities on campus (for non-academic use). Whether you are coordinating a week-long conference or arranging a one-time meeting, the Scheduling Office can help you make your event a success. All room reservation requests must be made in writing.
Office hours are Monday through Friday 7:30 AM to 4:30 PM.
Normal turn around time Monday-Friday is within 48 hours(2 business days).
If you have not received your confirmation in 48 hours, please call the Scheduling Office at 474-6023, or e-mail us at firstname.lastname@example.org.
Finals Week: We do not schedule classroom during finals week. The library may have rooms open or you can try to find a room that is not a calssroom.
Events Outside Building Hours: Any event requested for hours building hours is subject to additional fees. Requesting hours outside normal operation may or may not be approved. Holding events during published business hours is the best way to ensure you get what you ask for.
Wood Center Space: Scheduling request for Wood Center may be made no more than one year in advance for any student club/organization. Departments may, upon approval, schedule more than a year in advance.
Classroom Space: For clubs, classrooms may be requested the start of the month prior to semester start. For instance fall classes starting in September may not be requested prior to August 1st. Any request received outside that time frame will not be honored. Requests will then be scheduled on a first come first serve basis. Within the first 2 to 3 weeks of a semester classrooms are subject to academic override and any club/org/department may be displaced if a class is moved there. You are warned of this when scheduling for the semester and we will work with any group to reschedule if possible.
Clubs/Orgs Probationay Period and Re-recognition:
Probationary Period: When a new group is forming they are permitted to scheudle 2 meetings before the club is fully formed. Request such meetings as Club Organizationl Meetings and know that those are the only meetings forming clubs are able to schedule until they are fully recognized. Pre-existing clubs, not currently recognized, are not afforded this liberty. They must get re-recognized in order to schedule anything.
Re-recognition: Clubs/Orgs must get re-recognized each fall semester. Therefore, annual reservations for large one time events will be accepted throughout the year for no more than 1 year in advance. Furthermore, any reservation made for the next fall or spring is subject to cancellation and release of space if the club in question does not get re-recognized by the re-recognition deadline.
Wondering which classroom has the features you need?
-Check out the Smart Classroom Interactive Browser
UAF Public Events Form (To be completed after receiving room request confirmation *complete this form as indicated by above room request forms*.)
Food Liability Release (To be submitted to Dining Services)
For more information on UAF policy on campus access for non-commercial solicitation by private individuals or organizations, click here.
The authorized use of university space by an organization does not imply endorsement by the university of the organization, or its views, goals or objectives. Rather, it reflects the university’s commitment to a campus environment supportive of free expression through reasoned discourse, or, in some cases, merely a rental of space at standard rates.