Scheduling Policies

 

Wood Center Scheduling Charge Structure
Wood Center Scheduling charges are categorized as either UA Affiliated/Sponsored or as an outside user.

Outside users pay rental fees, labor charges and any other additional fees incurred. To facilitate an easier interaction with customers often time Wood Center will pay services/fees associated with other departments and then bill the outside group said charges so as to consolidate billing in one place for outside users.

UA Affiliates have a departmental and a student club pay a discounted rate for labor and pay all other charges equally. Rental charges are daily and most other charges are hourly or per item.

Charges are subject to change without notification. Please contact Wood Center Scheduling if you have any questions.
Charge Name Price Rate Minimum Charge Other Information Alternative Restrictions
Setup/Teardown[Non-UA Price] $20[$25] per hour 1 hour Calculated based on equipment and individual event needs. Charges are prorated. Student clubs pay $15/hour. NA Users may not do any setups, changes, or teardowns.
Event Staffing[Non-UA Price] $20[$25] per hour 1 hour Required for events using WC sound or AV up to 1hr prior to event and 1hr into event. Longer duration may be required based on complexity of event. Charges are prorated. If using WC equipment no alternative options. If bringing own equipment reduction in cost but also support. Required if deemed necessary by WC Scheduling. Charges are prorated.
Additional Building Hours $75 per hour 1 hour If employee goes to overtime status charges increase to $65/hr. Charges are rounded up by the hour. NA Unannounced openings will have a $100 surcharge. Opening any day which the building is scheduled to be closed is an unannounced opening. Furthermore, this does not guarantee the operation of food/dining/coffee. This surcharge is added to the regular ABH fee.
Room Rental: Ballroom $350 per day 1 day Not prorated. No rental fee for UA affiliates. NA  
Room Rental: Conference Rooms CD $200 per day 1 day Not prorated. No rental fee for UA affiliates. NA  
Room Rental: Conference Rooms EF $175 per day 1 day Not prorated. No rental fee for UA affiliates. NA  
Room Rental: Mall (all booth space including triangle but not MLL) $200 per day 1 day Not prorated. No rental fee for UA affiliates. NA  
Room Rental: [MLL] Multi Level Lounge(not including Mall) $100 per day 1 day Not prorated. No rental fee for UA affiliates. NA  
Room Rental: Booth Space $10 per day 1 day Not prorated. No rental fee for UA affiliates. NA  
Room Rental: Conference Room A $40 per day 1 day Not prorated. No rental fee for UA affiliates. NA  
Room Rental: Conference Room B $75 per day 1 day Not prorated. No rental fee for UA affiliates. NA  
Technology Fee VARIABLE per day 1 day Covers basic internet connection and initial connection to a projector. If additional help is required labor charges may apply. Bring and maintain own equipment, bring equipment and utilize WC scheduling staff to assist at regular staffing rate (must be arranged through WC Scheduling), or consult OIT and/or request their assistance(charges may apply). Not prorated.
Classroom Rental <50 people $50 per 4 hours 4 hours Not Prorated. $100 for whole day or multi day. No rental fee for UA affiliates. NA Classrooms are as-is, may not be altered and limited OIT support may or may not be available at time of event. Recommend bringing own equipment or scheduling a runthrough of the room via WC Scheduling. Failure to dispose of trash in trash receptacles may result in additional charges.
Classroom Rental >50 people $75 per 4 hours 4 hours Not Prorated. $150 for whole day or multi day. No rental fee for UA affiliates. NA Classrooms are as-is, may not be altered and limited OIT support may or may not be available at time of event. Recommend bringing own equipment or scheduling a runthrough of the room via WC Scheduling.
Auditorium Rental (Reichardt, Bunnell) $200 per 4 hours 4 hours Not Prorated. $300 for whole day or multi day. No rental fee for UA affiliates. NA Auditoriums are as-is, may not be altered and limited OIT support may or may not be available at time of event. Recommend bringing own equipment or scheduling a runthrough of the room via WC Scheduling.
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