BYLAWS OF
UNIVERSITY WOMEN’S ASSOCIATION
OF THE UNIVERSITY OF ALASKA FAIRBANKS
ARTICLE I-NAME
The name of this organization shall be the University Women’s Association of
the University of Alaska Fairbanks, hereinafter referred to as UWA.
ARTICLE II-PURPOSES
UWA is a social/service organization whose goal is to benefit the University
community. UWA shall provide a means of welcoming new members and of
promoting friendship and understanding among the various branches of the
University. UWA shall provide service to the University community
through scholarships, donations and work projects.
ARTICLE
III-MEMBERSHIPS
Section 1: Types of Members
- Active Members.
Any individual or spouse of an individual employed by the University of
Alaska Fairbanks, Statewide Programs and Services of the University of
Alaska, or any state or federal agency on the Fairbanks campus shall be
eligible for membership to UWA. Also, any other individual who cares to
share in UWA activities and who supports the purposes of UWA shall be
eligible for membership.
- Honorary Members.
The past and present Chancellors, the University Presidents, Regents or
their spouses who reside in the Fairbanks area shall be invited to become
honorary members of UWA. Honorary members may become active members by
paying dues
Membership is open to
everyone without regard to race, creed, color, religion, national origin, sex,
age, disability, status as a Vietnam era or disabled veteran, marital status,
changes in marital status, pregnancy or parenthood pursuant to applicable state
and federal laws.
Section 2: Dues
- Dues. Members
who pay current dues by October 1st shall be included in the membership
mailing list. Members joining after February 1st shall pay half
dues.
- Honorary Member Dues.
Honorary members will be included in the membership mailing list and
shall not be required to pay dues.
Section 3: Voting
- Active Members.
Active members shall be entitled to one vote each.
- Honorary Members.
Honorary members shall serve in an advisory capacity and shall have full
participation privileges but shall be non-voting members.
ARTICLE IV-GOVERNING
BOARD
Section 1: Composition. The elected officers and the appointed
officers of UWA shall compose the Governing Board of UWA.
Section 2: Duties. The duties of the Governing Board shall be to
determine policy and schedule the activities of the year.
ARTICLE V-OFFICERS
Section 1: Offices
- The elected officers of UWA shall be President, Social Vice
President, Service Vice President, Membership Vice President, Secretary
and Treasurer. At least four of the six elected officers shall be
University affiliates.
- The President may appoint other officers with Board approval in
order to fill positions such as newsletter editor, telephone committee chair
and member-at-large. The number of appointed officers shall not
exceed the number of elected officers. A majority of the appointed
officers shall be University affiliated.
Section 2: Duties.
- President. The
President shall preside at all UWA general, annual, and governing board
meetings and shall perform the duties of this office.
- Social Vice President.
The Social Vice President shall assume primary responsibility for the
social events of UWA and shall assume the duties of the President in the
event of the President’s temporary absence.
- Service Vice President.
The Service Vice President shall assume primary responsibility for the
service projects of UWA.
- Membership Vice President. The Membership Vice President shall assume primary
responsibility for the newcomers and membership activities of UWA.
- Secretary. The
Secretary shall be responsible for minutes of the general, annual and
governing board meetings of UWA and performing other duties of the office
as determined by the governing board.
- Treasurer. The
Treasurer shall be responsible for the financial transactions of UWA and
for performing other duties of the office as determined by the governing
board.
Section 3: Vacancies. In the event of a vacancy during the year in
any of the named offices, a new officer may be appointed by the governing board
and subsequently voted upon by the membership at the first possible general
meeting.
Section 4: Nominations. A nominating committee appointed by the
governing board shall prepare a slate of candidates, from the active members,
for the election of officers. The slate of candidates shall be submitted
in written form to the UWA memberships even (7) days prior to elections.
Nominations also may be made from the floor; providing the consent of the
nominee has been obtained in advance.
Section 5: Elections. Elections of officers shall be held at the
spring annual meeting of UWA. Election shall be by a majority of the
votes cast.
Section 6: Terms of Office. Officers shall take office one week after
University commencement and shall serve for a term of one (1) year until
successors are duly elected. Officers are eligible for re-election.
ARTICLE VI-MEETINGS
Section 1: Governing Board Meetings. Board meetings may be called by the president
or at the request of four (4) board members as necessary. All board
meetings are open to the membership.
Section 2: General Meetings. The general meetings of UWA shall be held at
the call of the president, or at the request of four (4) board members, or at
the request of twelve (12) active members. All UWA members shall be given
written notice of general meetings at least seven (7) days in advance.
Section 3: Annual Meetings: The annual meeting of UWA shall be held in
the spring of each year at a time and place determined by the governing
board. The purpose of the annual meeting shall be to elect officers,
approve dispersal of UWA year-end funds and to conduct such other business as
may arise.
Section 4: Quorum
- Board. A quorum
for a meeting of the UWA governing board to conduct business shall be a
majority of the membership of the board.
- Membership. A
quorum for a general or annual meeting of the UWA membership to conduct
business shall be those active members present, provided a majority of the
governing board is included.
Section 5: Voting. Approval of UWA business items shall be by a
simple majority vote of those active members present at the meeting.
ARTICLE
VII-AMENDMENTS
These Bylaws may be amended by a two-thirds (2/3)
vote of the membership present at a designated general meeting, provided the
change shall have been submitted to the membership in written form seven (7)
days prior to the meeting at which the amendment is to receive action.
ARTICLE VIII-RULES
OF ORDER
Robert’s Rules of Order shall be used as a guide for UWA meeting procedures.
Amended: Fall, 1970
Retyped: April 1, 1976
Amended: November 1979
Revised: April 15, 1980
Revised: April 10, 1984
Amended: April 27, 1986
Amended: April 22, 1989
Revised: April 16, 1990
Retyped: October 1990
Amended: May 2005
Retyped: October 19, 2005
Amended: May 2007