For Audioconferencing: Bridge #1-800-910-9670 Anchorage 561-9670 FOR MORE INFORMATION, CONTACT: Kathy Mosca Governance Office 312 Signers' Hall 474-7056 fystaff@uaf.eduAGENDA UAF STAFF COUNCIL MEETING #101 Wednesday, September 16, 1998 8:30 - 10:25 a.m. Wood Center Ballroom ----------------------------------------------------------------------- Time Item Length of Time ----------------------------------------------------------------------- 8:30 I Call to Order - B. Frey 10 Min. A. Roll Call B. Approval of Minutes to Meeting #100 C. Adopt Agenda 8:40 II Interim Vice Chancellor for Administrative Services Remarks - F. Williams 10 Min. 8:50 III Chancellor's Remarks - J. Wadlow 10 Min. 9:00 IV Guest Speaker - Mark Hamilton, UA President 15 Min. 9:15 V Governance Reports A. Faculty Senate - M. Schatz 5 Min. B. ASUAF - J. Richardson 5 Min. C. Alumni Association - J. Poole 5 Min. D. Staff Alliance - S. Christensen 5 Min. 9:35 VI President's Report - B. Frey 5 Min. 9:40 VII BREAK 5 Min. 9:45 VIII Committee Reports A. Staff Affairs - L. Anderson 15 Min. B. Rural Affairs - B. Oleson 5 Min. C. Staff Training - D. Powell 5 Min. 1. Motion to amend FY99 Staff Council meeting calendar (Attachment 101/1) 2. Supervisory Training Sessions for September and October (Attachment 101/2) 10:10 IX OTHER BUSINESS A. Motion to establish an ad hoc committee 5 Min. to organize the 1999 Staff Council calendar (Attachment 101/3) 10:15 X Comments and Questions 5 Min. 10:20 XI Announcements A. Upcoming Meetings (Attachment 101/4) 5 Min. 10:25 XII Adjournment ****************** ATTACHMENT 101/1 UAF STAFF COUNCIL #101 SEPTEMBER 16, 1998 SUBMITTED BY STAFF TRAINING MOTION ======= The UAF Staff Council moves to amend their 1998-99 meeting calendar as follows: UAF STAFF COUNCIL 1998-99 MEETING CALENDAR MTG.# DATE DAY TYPE 101 September 16, 1998 Wednesday audioconference 102 *October 9, 1998 Friday face-to-face 103 November 4, 1998 Wednesday audioconference 104 December 4, 1998 Friday audioconference ***Change to a face-to-face meeting 105 February 3, 1999 Wednesday audioconference 106 March 2, 1999 Tuesday audioconference ***Change to a face-to-face meeting 107 *April 2, 1999 Friday face-to-face ***Change to an audioconference meeting 108 May 5, 1999 Wednesday audioconference ***Change to May 12, 1999 Wednesday face-to-face 109 *May 28, 1999 Friday face-to-face ***Change to June 2 Wednesday audioconference NOTE: All meetings begin at 8:30 a.m. in the Wood Center Ballroom. ***Revisions EFFECTIVE: Immediately RATIONALE: The change will allow rural representatives to participate in the staff longevity awards program and the staff picnic scheduled for May 13. ****************** ATTACHMENT 101/2 UAF STAFF COUNCIL #101 SEPTEMBER 16, 1998 SUBMITTED BY STAFF TRAINING Fall 1998 Training Schedule is available on the web at: http://www.uaf.edu/uafgov/www/ST- www/schedule.html September 24 - Family Medical Leave 10:00 a.m., Wood Center Conference Room C Instructor: Jennifer Youngberg, Acting Benefits Coordinator Congress enacted the Family Medical Leave Act (FMLA) to balance the demands of the workplace with the needs of families, to promote the stability and economic security of families and to promote national interest in preserving family integrity; to entitle employees to take reasonable leave for medical reasons, for the birth or adoption of a child, and for the care of an immediate family member who has a serious health condition. Learn about the Alaska state law with respect to FMLA and the supervisor's right and role in approving FML. ****************** September 30 - Fire Safety 10:00 a.m., Wood Center Conference Room C Instructors: Edith Curry, Fire Marshall Mike Supkis, Fire Chief Chief Mike Supkis will provide an overview of Fire Safety Philosophy at the University of Alaska Fairbanks. Edie Curry, University Fire Marshall will discuss common fire hazards found on the UAF campus and how to prevent them. She will also give a short overview of the on-going code correction projects on campus and the impact they have on the campus users. She will also be willing to answer any questions you may have in regards to fire safety on campus. ****************** October 8 - Supervising Staff Experiencing a Life Crisis 3:00 p.m., Wood Center Conference Room C Instructors: John Fellerath, Director, Health Center Carolyn Chapman, Director, Personnel We spend some of our time at work and some of our time at home, and it takes some energy to separate the two successfully. Sometimes events and problems in our private lives begin to influence our work lives. When this happens, supervisors may have to get involved. This session will address a variety of problems and crises that can occur away from work and how supervisors can deal with these situations effectively when they begin to intrude on work. Divorce, family stresses, substance abuse, illness, and a variety of other problems will be discussed. We'll talk about ways to help staff keep personal matters separate from work time, how to recognize the signs that personal problems are interfering with individual work performance or the overall work climate, and how to be helpful and considerate of staff while maintaining a normal work environment. ****************** October 15 - Reorientation to Employee Benefits 10:00 a.m., Wood Center Conference Room C Instructor: Jennifer Youngberg, Acting Benefits Coordinator University of Alaska benefits have been changing over the past several years. There are now three tiers to the Public Employees Retirement System (PERS), two tiers to the Teachers Retirement System (TRS) and there is an Optional Retirement Plan (ORP) for faculty and certain administrators. Do you know which category your current or potential employees fall in? This will be a refresher to the orientation you may have received years ago and will keep you up-to-date with the information your employees are currently receiving at their new employee orientation. ****************** October 22 - Conflict in the Workplace 3:00 p.m., Wood Center Conference Room C Instructors: Jim Camm, Assistant Director, Personnel Services Don Foley, Director Judicial Services/Associate Dean, Student Services It happens everywhere, it is inevitable, issues in the workplace will result in conflict between staff! What's important is how that conflict is processed, how staff are treated when there are a variety of opinions, and finding a way to encourage diversity of opinion while embracing and supporting final decisions. We will discuss ways to keep dialogue constructive, diffuse potentially explosive situations, and promote a positive work environment. Please bring your thoughts, experiences and questions so that we can learn from each other! ****************** ATTACHMENT 101/3 UAF STAFF COUNCIL #101 SEPTEMBER 16, 1998 SUBMITTED BY ADMINISTRATIVE COMMITTEE MOTION ======= The UAF Staff Council moves to establish an ad hoc committee to organize the 1999 Staff Council calendar and the following people have volunteered to serve on the committee: 1. Darleen Masiak, Chair 2. 3. 4. EFFECTIVE: Immediately RATIONALE: Work on the 1999 Staff Council calendar needs to begin immediately in order to meet printing deadlines, so that the calendar can be distributed at the December 4 meeting. The theme will focus on rural Alaska. ****************** ATTACHMENT 101/4 UAF STAFF COUNCIL #101 SEPTEMBER 16, 1998 UPCOMING MEETINGS September 14 - Staff Training, 9:00 a.m., Wood Center Conference Room A September 16 - Staff Council, 8:30 a.m., Wood Center Ballroom September 29 - Staff Affairs, 9:00 a.m., Wood Center Conference Room B September 30 - Administrative Committee, 9:00 a.m., Wood Center Conference Room A October 9 - Staff Council, 8:30 a.m., Wood Center Ballroom