FOR MORE INFORMATION, CONTACT:
Elizabeth Solano
Governance Office
312 Signers' Hall
474-7056 fystaff@uaf.edu
AGENDA
UAF STAFF COUNCIL MEETING #135
Wednesday, May 15, 2002
8:45a.m. – 10:45a.m.
Wood Center Carol Brown Ballroom
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Time Item Length of Time
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8:45 I Call to Order – Scott McCrea 5 Min.
A. Roll Call
B. Approval of Minutes to Meeting #134
C. Approval of Meeting #135 Agenda
D. President's Report 10 Min.
9:00 II Vice Chancellor for Administrative Services 5 Min.
Remarks – M. Neumayr
9:05 III Governance/Department Reports
A. Career Services – T. Trabant 5 Min.
B. Faculty Senate – G. Chukwu 5 Min.
C. ASUAF – D. Miller 5 Min.
9:20 IV Committee Reports
A. Staff Affairs – G. Hazelton 5 Min.
(Attachment 135/1)
B. Elections, Membership & Rules – D. York 10 Min.
1. Election of President-Elect (Attachment 135/2)
C. Rural Affairs – H. Simmons 10 Min.
D. University Advocacy – S. Comstock 5 Min.
1. UAF Southside Day
E. Ad Hoc Staff Training – D. Hagen 5 Min.
F. Ad Hoc Longevity Awards – D. Hagen 5 Min.
G. Ad Hoc Staff Picnic – A. Linn 5 Min.
10:05 V Guest Speakers 20 Min.
Debra Brownfield, Dir Space Planning & Management
Update on UAF Master Plan
Carolyn Chapman, Human Resources (HR) 15 Min.
HR Year in Review/Plans for Coming Year
10:40 VI Other Business/Comments 5 Min.
A. Turn in Raffle Tickets (Attachment 135/3)
10:45 VII Adjournment
ATTACHMENT 135/1
UAF STAFF COUNCIL #135
MAY 15, 2002
Staff Affairs Minutes, May 7, 2002, 10:45 a.m.
I Roll Call
Joyce Allen-Luopa, Tyrone Burkhead, Liam Forbes, Gabrielle Hazelton-chair, Stacey Howeshell
Excused
Jean Crews, Wanda Fields, Nici Murawsky
Absent
Dixie Emery, Diane Gray, Larry Ledlow, Cathy Magnusen, Donna Moore, Sue Sharpton, Jeannette Skrob
II Old Business
A.
sick leave conversion
to retirement/PTO—After review of PTO information, committee decided not
to explore it. Joyce proposed the
following as a starting place.
Joyce will take this to Mike Humphrey, SWOHR, and he will be invited to
the next meeting.
At a time when President Hamilton and Chancellor Lind are making great strides to implement employee appreciation programs and much needed salary increases, I want to suggest an area that has been overlooked. I want to suggest a proposal for limited sick leave conversion to PERS at retirement. I believe this is a way to express appreciation to long-term employees who have helped to keep our cost of health care down by not taking sick leave unless they absolutely needed it, in a manner that would not be overly expensive to the University.
First: I suggest a stipulation that this would only apply to employees who retire with 1000 hours or more. That would be the qualifier.
Second: I suggest that employees who qualify will have all of their sick leave converted to PERS time. Example: if you retire with 4000 hours of sick leave on the books, you would receive an extra 2 years of PERS credit.
Third: Possible amendments to my suggestion may include a need to access a sliding scale of conversion. I would like to see 100% conversion for any employee who has the qualifying amount of time. After all, 1000 hours of sick leave amounts to an extra six months of time spent on the job. In all probability, it amounts to six months of extra time spent on the job when you were sick. It represents an extra benefit to the University in terms of employee productivity and it amounts to an extra amount of employee dedication that should be rewarded. But if there are a very large number of employees who have 1000+ hours of sick leave, perhaps we would need to establish a sliding scale.
Example: at 1000 hours you qualify but only receive an 80% conversion of time to PERS.
At 2000 hours you qualify and receive 90% conversion of time to PERS.
At 3000 + hours you qualify for the program and receive 100% conversion.
I propose we find out how many employees this suggest would affect and attempt to move forward with the proposal.
B.
Rumors of step
increase freeze & removal of tuition waivers. Gabrielle has asked many people, and did research on many
webpages, there appears to be no basis for these rumors.
III New Business
A.
Employee Recognition
Program DRAFT from Carolyn Chapman, Director HR. The following comments will be sent to the
Administrative Committee & then to Carolyn.
We agree with Carolyn's justifications for such a
program as outlined on
page one.
We are encouraged by the simplicity and versatility of the
levels of recognition outlined and are happy about
the ability to award
immediate recognition rather than wait for the
annual, campus-wide
opportunities such as "make students
count" and others. Rural
sites are
especially happy they could recognize their staff
without having to
compete against main campus departments for
campus-wide opportunities.
Understanding that departments foot the bill for any
recognition
program, small or large, some concept comments are:
Is there a way to bypass supervisors who will not
recognize any employee
for any reason?
If passed by the Chancellor, can his distribution
memo contain words of
strong encouragement to participate in such a
program; to encourage
supervisors/managers who are against such
recognition? Potentially
using some of Carolyn's own points of justification?
Can there be any equality between departments that
usually have a budget
excess and those departments that routinely have
minimal funds? Or any
recourse for those departments that want to
recognize employees, but
can't financially (even to purchase a plaque)? Was
the concept of a
campus-wide pool of money considered?
What is the timeline for implementation?
Some practical/end user questions are:
For leave, will there be a special earnings code,
Used for both budget
prep & program usage? Or does this become a "comp" system that
conflicts with the university's "no comp
leave" policy?
For non-monetary gifts, will there be a special
account code to record
items purchased? Used for both budget prep &
program usage?
Has the Bookstore been approached about selling
items at cost for
recognition awards? Or having specific items be "recognition" items
that can be sold at cost?
What types of staff are eligible-student, permanent,
term funded?
If term-funded staff are included, grants will not
pay for such items,
should it be made clear that departments pick up the
tab for those also?
If term-funded staff are not included, is there a
discrimination based
on funding source?
Is this just for non-represented staff? If no, is there a conflict with
union issues?
Can the Representation Allowance be used to take a
team out to lunch,
etc-provided proper documentation is given?
B. Mike
Humphrey, Director of Benefits, SWOHR, left a message for the group. Health Care costs are increasing. It is
medical inflation, there is no clear area of fault. There is no definite response to these increases as of yet.
IV Next
meeting will be June 4, 10a.m., Wood Center Conf Rm B.
V Adjourn
ATTACHMENT 135/2
UAF STAFF COUNCIL #135
MAY 15, 2002
BYLAWS
of the
UNIVERSITY OF ALASKA FAIRBANKS
STAFF COUNCIL
Sect. 2 (ARTICLE IV. - Membership)
D. ELECTIONS
3. Elections for President-Elect shall be conducted as follows:
a. Notice of election to fill the office of President-Elect shall be announced in the regular meeting in March for the election to be held in May.
b. Suggestions for possible candidates shall be presented to the Elections, Membership and Rules Committee in order to prepare a slate of serious candidates for presentation to the Staff Council.
c. Call for nominations will take place during the May meeting where the slate of candidates will be presented and any further nominations from the floor will be accepted.
d. Voting shall be limited to representatives and designated alternates by using secret ballots on site and using voice vote for the outlying areas.
e. Three non-candidate representatives shall count the ballots.
ATTACHMENT 135/3
UAF STAFF COUNCIL #135
MAY 15, 2002
Staff Council representatives are asked to turn in their raffle tickets at the meeting. Any remaining tickets will be sold at the Longevity Awards Program and picnic.
***********
UAF STAFF COUNCIL RAFFLE
CAROLYN SAMPSON MEMORIAL
SCHOLARSHIP
The UAF
Staff Council is conducting their annual fundraiser for the Carolyn Sampson
Memorial Scholarship. Proceeds
from the raffle will benefit this scholarship, established by the UAF Staff
Council in June 1990. Tickets are
available from Staff Council representatives or the Governance Office.
Grand
Prize:
Two coach round trip ticket vouchers to any U.S. destination serviced by Alaska Airlines, courtesy of Alaska Airlines. The vouchers will not be available to be picked up until after July 1, 2002. The vouchers will need to be turned into tickets within a year of the voucher date.
Runner-up Prizes:
· 2 tickets for Top of the World Tournament, courtesy of UAF Athletics
· 2 season tickets for UAF Hockey, courtesy of UAF Athletics
· 1 night at the Moose Lodge, courtesy of Chena Hot Springs Resort
· 1 roundtrip ticket from Fairbanks to Anchorage, courtesy of Frontier Flying Service
· 1 parking decal, courtesy of UAF Parking Services
· 1 individual Student Rec Center Pass, courtesy of UAF Athletics
· 2 tickets on Riverboat Discovery, courtesy of the Binkley Family
· 1 bowl w/UAF logo, courtesy of The Great Alaskan Bowl Co.
Tickets
are $5 each, or 5 for $20 and available from Staff Council representatives or
the Governance Office, 312 Signers' Hall.
The drawing is on Thursday, May 16, at the staff longevity awards
program and picnic. You need not
be present to win.
The UAF
Staff Council named the scholarship in memory of Carolyn Sampson, former
executive secretary in the Governance Office. Carolyn was instrumental in obtaining support services for
the Staff Council and provided support for the Faculty Senate and Academic
Council while employed at UAF. This scholarship is designed to provide new
career paths or retraining to applicants wishing to re-enter the job market or
whose work activity may be threatened by economic, health or other
factors. For more information,
contact your Staff Council representative or the Governance Office.