AGENDA UAF STAFF COUNCIL MEETING #126 Wednesday, May 16, 2001 8:45 - 10:45 a.m. Wood Center Carol Brown Ballroom ------------------------------------------------------------------------------- Time Item Length of Time ------------------------------------------------------------------------------- 8:45 I Call to Order Scott Culbertson 10 Min. A. Roll Call B. Approval of Minutes to Meeting #125 with the notation that Angela Linn was present. C. Adopt Agenda D. President's Report 5 Min. 9:00 II Governance Reports A. ASUAF S. Banks 5 Min. B. Alumni Association C. Branley 5 Min. 9:10 III Chancellor's Remarks M. Lind 10 Min. 9:20 IV Vice Chancellor for Administrative Services 5 Min. Remarks F. Williams 9:25 V Guest Speaker Nevada Bovee, Northern 10 Min. Schools Federal Credit Union 9:35 VI Guest Speaker Jeanne Bussey, Employee 15 Min. Assistance Program 9:50 VII BREAK 5 Min. 9:55 VIII Committee Reports A. Staff Affairs G. Hazelton 5 Min. 1. Motion to Encourage Committee Review of Policies Concerning Allowable Principal Investigators (Attachment 126/1) B. Elections, Membership & Rules 10 Min. D. Dekerlegand York 1. Election of President-Elect (Attachment 126/2) C. Rural Affairs H. Simmons 5 Min. D. University Advocacy S. Comstock 5 Min. E. Ad Hoc Staff Longevity A. Baergen 5 Min. (Attachment 126/3) F. Ad Hoc Picnic Committee S. Howdeshell 5 Min. (Attachment 126/4) 10:30 IX New Business 15 Min. A. Proposed revisions to University Regulations R04.05.010 Human Resources, Chapter V Salary Administration (Attachment 126/5) B. Upcoming Meetings (Attachment 126/6) C. Statewide Staff Development S. McCrea D. Turn in Raffle Tickets (Attachment 126/7) 10:45 X Adjournment ******************* ATTACHMENT 126/1 UAF STAFF COUNCIL #126 MAY 16, 2001 SUBMITTED BY STAFF AFFAIRS COMMITTEE MOTION ====== The UAF Staff Council encourages Provost Reichardt and Ted Delaca, director of the Office of Sponsored Programs to allow committee review of any drafted policy concerning allowable Principal Investigators for grants. Staff Council believes it can provide valuable input and help prevent unforeseen negative affects on implemented policy. EFFECTIVE: Immediately RATIONALE: Policy that allows submission of proposals only through faculty may eliminate the ability of some staff members to obtain soft money funding for a wide variety of projects. Since this policy would directly affect those staff members, it is appropriate that Staff Council be allowed the chance for review of such policy. ******************* ATTACHMENT 126/2 UAF STAFF COUNCIL #126 MAY 16, 2001 SUBMITTED BY ELECTIONS, MEMBERSHIP AND RULES COMMITTEE Staff Council Bylaws Sect. 2 (ARTICLE IV. - Membership) D. ELECTIONS 3. Elections for President-Elect shall be conducted as follows: a. Notice of election to fill the office of President-Elect shall be announced in the regular meeting in March for the election to be held in May. b. Suggestions for possible candidates shall be presented to the Elections, Membership and Rules Committee in order to prepare a slate of serious candidates for presentation to the Staff Council. c. Call for nominations will take place during the May meeting where the slate of candidates will be presented and any further nominations from the floor will be accepted. d. Voting shall be limited to representatives and designated alternates by using secret ballots on site and using voice vote for the outlying areas. e. Three non-candidate representatives shall count the ballots. ******************* ATTACHMENT 126/3 UAF STAFF COUNCIL #126 MAY 16, 2001 SUBMITTED BY AD HOC LONGEVITY AWARDS COMMITTEE JOIN IN THE FUN! The staff longevity awards program and picnic have been combined this year and will be on Thursday, May 17. The picnic will begin at 12:30 p.m. in the Wood Center Carol Brown Ballroom and the longevity awards program will begin at 1 p.m. Staff will be able to get their food and enjoy a leisurely lunch while honoring their co-workers who have been with the University for 5, 10, 15, 20, 25, and 30 years. Staff Council has a number of outstanding door prizes this year, including two tickets on Alaska Airlines and you must be present to win. ******************* ATTACHMENT 126/4 UAF STAFF COUNCIL #126 MAY 16, 2001 SUBMITTED BY AD HOC PICNIC COMMITTEE For more information on door prizes, raffle tickets, and what to bring: http://www.uaf.edu/uafgov/www/picnic/picnic.html FOOD LIST FOR 2001 STAFF PICNIC Unit 2 Vegetable Trays & Dip - College of Rural Alaska, Tanana Valley Campus, Alaska Cooperative Extension Unit 3 Salads/Baked Beans - SALRM, SME, SOM Unit 4 Fruit - Institute of Arctic Biology Unit 5 Salads/Baked Beans - Geophysical Institute, IARC Unit 6 Salads/Baked Beans - School of Fisheries & Ocean Sciences Unit 7 Desserts - Student Services Unit 8 Fruit - College of Liberal Arts Unit 9 Salads/Baked Beans - Chancellorıs Office, Governance, Registrarıs Office, Graduate School, Provostıs Office, Summer Sessions, University Relations & Development, UA Press, Proposal Office, Institution Research, Sponsored Programs Unit 10 Salads/Baked Beans - College of Science, Engineering & Math, UA Museum, ARSC Unit 11 Chips - Facility Services, Utilities Unit 12 Desserts - VCAS Office, Contract Services, Financial Services, Human Resources, Safety Services Unit 13 Salads/Baked Beans - Library ******************* ATTACHMENT 126/5 UAF STAFF COUNCIL #126 MAY 16, 2001 SUBMITTED BY ADMINISTRATIVE COMMITTEE Statewide HR is proposing to make revisions to section R04.05.010 of university regulations that deals with salary administration. The changes are more for the purpose of clarifying ambiguous wording as opposed to making any specific changes to the regulation itself. These proposed changes can be found on the web at: http://gov.alaska.edu/staff/2001-02-20-r0405.pdf Please review and be prepared to bring your comments to he May 16th meeting. Janet Jacobs, Director of Statewide Human Resources, will not be able to make the meeting. MOTION ======= The UAF Staff Council moves to approve the proposed changes to University Regulation 04.05.010 Human Resources, Chapter V Salary Administration. EFFECTIVE: Immediately ******************* ATTACHMENT 126/6 UAF STAFF COUNCIL #126 MAY 16, 2001 SUBMITTED BY ADMINISTRATIVE COMMITTEE Upcoming Meetings May 14, Elections, Membership & Rules, 10 a.m., Wood Center Conference Room A May 15, Ad Hoc Picnic, 9 a.m., Wood Center Conference Room B May 16, Staff Council, 8:45 a.m., Wood Center Carol Brown Ballroom May 17, Staff Longevity Awards Program and Picnic, 12:30 p.m., Wood Center Carol Brown Ballroom May 23, Staff Affairs, 9 a.m., Wood Center Conference Room B May 25, Administrative, 1:30 p.m., Chancellor's Conference Room June 1, Staff Council, 8:45 a.m., Wood Center Carol Brown Ballroom ******************* ATTACHMENT 126/7 UAF STAFF COUNCIL #126 MAY 16, 2001 SUBMITTED BY GOVERNANCE OFFICE Representatives are asked to turn in their raffle tickets at the meeting. Any remaining tickets will be sold at the Longevity Awards Program and picnic. ****************** UAF STAFF COUNCIL RAFFLE CAROLYN SAMPSON MEMORIAL SCHOLARSHIP The UAF Staff Council is conducting their annual fund raiser for the Carolyn Sampson Memorial Scholarship. Proceeds from the raffle will benefit this scholarship, established by the UAF Staff Council in June 1990. Tickets are available from Staff Council representatives or the Governance Office. Grand Prize: Clock, courtesy of Tom Nichols Runner-up Prizes: o 2 season tickets for UAF Hockey, courtesy of UAF Athletics o 1 individual Student Rec Center Pass, courtesy of UAF Athletics o 2 Tickets for Top of the World Tournament, courtesy of UAF Athletics o 1 Roundtrip Ticket from Fairbanks to Anchorage, courtesy of Frontier Flying Service o Lazy Susan, courtesy of Bev's Wood Work o 1 Broose Moose and $50 in gas coupons, courtesy of Tesoro Alaska Company o 1 Broose Moose and $50 in gas coupons, courtesy of Tesoro Alaska Company o Gift Certificate, courtesy of Tacks General Store o Necklace and Earrings, courtesy of Mary Jo Brebner-Columbine Creations o 2 Tickets on Riverboat Discovery, courtesy of the Binkley Family o 2 Ticket to Eldorado Gold Mine, courtesy of the Binkley Family o 2 Season Passes, courtesy of the Tanana Valley Fair Tickets are $5 each, or 5 for $20 and available from Staff Council representatives or the Governance Office, 312 Signers' Hall. The drawing is on Thursday, May 17, at the staff longevity awards program and picnic. You need not be present to win. The UAF Staff Council named the scholarship in memory of Carolyn Sampson, former executive secretary in the Governance Office. Carolyn was instrumental in obtaining support services for the Staff Council and provided support for the Faculty Senate and Academic Council while employed at UAF. This scholarship is designed to provide new career paths or retraining to applicants wishing to re-enter the job market or whose work activity may be threatened by economic, health or other factors. For more information, contact your Staff Council representative or the Governance Office.