For Audioconferencing: Bridge #1-877-751-8040 Fairbanks 474-8050 Chair Code: 133189 All Others: 885153 FOR MORE INFORMATION, CONTACT: Kathy Mosca Governance Office 312 Signers' Hall 474-7056 fystaff@uaf.eduAGENDA UAF STAFF COUNCIL MEETING #116 Wednesday, April 5, 2000 8:30 - 10:10 a.m. Wood Center Ballroom ------------------------------------------------------------------------------- Time Item Length of Time ------------------------------------------------------------------------------- 8:30 I Call to Order Irene Downes 10 Min. A. Roll Call B. Approval of Minutes to Meeting #115 (March 3, 2000) C. Adopt Consent Agenda 1. Staff Training Report (Attachment 116/1) 2. Ad Hoc Picnic (Attachment 116/2) 3. Staff Affairs Report (Attachment 116/3) 4. Motion to approve 2001-2002 Academic Calendar (Attachment 116/4) 5. Technology Advisory Board Report (Attachment 116/5) D. President's Report 5 Min. 1. Chancellor's Recognition Program (Attachment 116/6) 8:45 II Governance Reports A. ASUAF S. Banks 5 Min. B. Faculty Senate R. Gatterdam 5 Min. C. Alumni Association C. Branley 5 Min. 9:00 III Committee Reports A. Elections, Membership & Rules D. York 10 Min. (Attachment 116/7) B. Rural Affairs H. Simmons 5 Min. C. Ad Hoc Committee on University 5 Min. Advocacy S. McCrea D. Food Service Advisory Board D. Powell 5 Min. 9:25 IV Chancellor's Remarks M. Lind 10 Min. 9:35 V Vice Chancellor for Administrative Services Remarks F. Williams 10 Min. 9:45 VI Guest Speakers A. Hild Peters, Provost Office & JoAnn 20 Min. Ducharme, RSS TOPIC Accreditation 10:05 VII New Business 5 Min. 1. April Meeting Schedule (Attachment 116/8) 10:10 VIII Adjournment ******************* ATTACHMENT 116/1 UAF STAFF COUNCIL #116 APRIL 5, 2000 SUBMITTED BY STAFF TRAINING Please join us in honoring staff for their continued years of service at the 2000 Staff Longevity Awards program on Thursday, May 11 at 1:30 p.m. in the Wood Center Ballroom. Note that the number of years of service are calculated on the deadline of December 31, 1999. If you have any questions regarding the listing, contact Debra Hagen at Personnel Services - 7557. A listing of the recipients is available on the web at: www.uaf.edu/uafgov/www/longevity.html Chancellor Lind has approved the amendment to the bylaws were Staff Training will assist Human Resources with providing staff training. SUPERVISORY TRAINING SESSIONS REMAINING April 11 Leadership Training in the New Millennium 3:00 p.m., Wood Center Conference Room C Instructors: Charlie Dexter, Professor, Business Systems Technology This is a staff development workshop for mid and upper level managers. Participants will discover the leader shift necessary to thrive in the 21st Century and will be given opportunity to specifically explore the following topics: #1 - Focusing the majority effort on the future #2 - Understanding the nature of fundamental change #3 - Appreciating complex systems and how they work #4 - Examining leadership style to see how it affects productivity #5 - Creating a shared vision to build bridges to the future April 25 Career Ladders 10:00 a.m., Wood Center Conference Room C Presenters: Debbie Flodin, Director of Career Services Carolyn Chapman, Director of Human Resources Have you ever asked yourself "What will I be doing five years from now?" Do you expect or want to be doing the very same thing you are doing now? As a supervisor, are you concerned about how to retain and motivate your current staff and student employees? Many people even ones who like their present jobs! are interested in better pay, more responsibility or just plain CHANGE in their jobs. Although a Career Ladder doesn't guarantee an employee's success in "moving up", an effective Career Ladder DOES provide OPPORTUNITY to continue to be successful and challenged right in their own workplace. In this session we will identify "what a career ladder is", how to design a pragmatic career ladder as well as provide some examples of successful career ladders at UAF. Please bring your questions and your ideas. May 18 Grant Writing 3:00 p.m., Wood Center Conference Room C Presenter: Pete Pinney, Associate Professor, Academic Programs TVC-DTC The granting process is all about building relationships with funders and articulating a vision of the future. This course can serve as a review for those familiar with proposals or an introduction to those who need to familiarize themselves with the process. The instructor would like to receive an e-mail from participants prior to the session in order to customize the information to individual needs. E-mail the instructor at: ffppp@uaf.edu The next Staff Training meeting is scheduled for Wednesday, April 12 at 1:00 p.m. in the Chancellor's Conference Room. If you have any questions regarding the Staff Training Committee, contact Alice Baergen, co-chair at fnajb@uaf.edu or Darlette Powell, co-chair at fndap@uaf.ed. ******************* ATTACHMENT 116/2 UAF STAFF COUNCIL #116 APRIL 5, 2000 SUBMITTED BY PICNIC COMMITTEE STAFF PICNIC MAY 11, 2000 IMMEDIATELY FOLLOWING THE STAFF LONGEVITY AWARDS PROGRAM Through the hard work of representative Julia Parzick, the Fairbanks Pool Association has donated $1,000 to the Carolyn Sampson Memorial Scholarship. The committee has also received a month membership at the Fairbanks Athletic Club. The committee is continually sending out requests for door prizes for the picnic and for the raffle. Prizes acquired thus far include a quilt courtesy of Kathe Rich; two Top of the World Classic reserved seat season passes, two reserved seat season tickets for Nanook hockey, an SRC pass all courtesy of Athletics. If Alaska Airlines makes their corporate donation again this year, than Staff Council will receive two of the vouchers. The committee would like to have the picnic on the West Ridge. We need some sort of tent/awning type device, large enough to hold the food, grill and tables/chairs for at least 100 people in case of rain. Phil Rounds from the Fire Department has graciously agreed to do all of the shopping and if possible he will help cook. However, the Fire Department has training scheduled that day. The committee is undecided about a theme. Several committee members will be dressed up in costumes from the staff awards program. A poster will be distributed shortly listing the food items each unit will be assigned. A recommendation was made to have the food supplied so that employees would not have to bring any. This recommendation would have to be addressed further with possible sources of funding. The Picnic Committee needs highly motivated staff to help organize the annual staff picnic on May 11. If you are interested, contact the Debra Hagen at fndah@uaf.edu or the Governance Office at fystaff@uaf.edu. The next Ad Hoc Picnic meeting is scheduled for Thursday, April 6 at 10:00 a.m. in Wood Center Conference Room A ******************* ATTACHMENT 116/3 UAF STAFF COUNCIL #116 APRIL 5, 2000 SUBMITTED BY STAFF AFFAIRS Staff Affairs Report on meeting held March 27, 2000 The Staff Affairs Committee met and has the following report: Paid Time Off (PTO): After careful consideration, the committee decided not to pursue PTO at this time. This decision was not made lightly many discussions took place within the committee and outside the committee. The committee felt that the majority of employees were not in favor of PTO and did not see it as a benefit. There are many employees with certain lifestyles and family needs that have come to rely on and need to use their sick leave as it accrues. However, the committee also feels that many employees are still misinformed of the benefits of PTO and without a concrete plan, employees will be apprehensive of it. Two other factors weighed the committee's decision not to pursue PTO: 1. We have been told, very clearly, that any change in benefits must be cost neutral - the committee was frustrated with this even a modest plan would still have costs associated with it. 2. Statewide Administration made it very clear that in order to maintain cost neutrality, we would have to give up at least 50% of the current sick leave accrual. We have asked Mike Humphrey, Statewide Director of Benefits, to spend some time talking with other major organizations, in the State of Alaska, who have PTO to see how it's working for them and report back to the committee. We also asked Mike to look into possible "reward" systems for employees who use minimal amounts of sick leave each year. Alaska Civil Rights Day: The committee decided not to pursue this issue. We feel that currently we have an adequate amount of paid holidays. We feel that if an individual wants to take this day off to recognize civil rights, they can take a personal day off. Academic Calendar 2001-2002: The committee was in favor of proposed calendar and will forward it to Staff Council for approval. LWOP: Evelyn bought up many concerns regarding LWOP especially how it relates with those in the research field. It was decided to table it to the next meeting as it warrants more discussions. Lydia will send a copy of the current LWOP policy for committee members for the next meeting. If anyone has questions of concerns, please feel free to contact the chair, Lydia Anderson, or any of the Staff Affairs Committee members. The next Staff Affairs meeting is scheduled for Wednesday, April 12 at 9:00 a.m. in Wood Center Conference Room B. ******************* ATTACHMENT 116/4 UAF STAFF COUNCIL #116 APRIL 5, 2000 SUBMITTED BY STAFF AFFAIRS MOTION: ====== The UAF Staff Council moves to approve the 2001-2002 Academic Calendar as presented by the Registrar prepared in accordance with Senate policy and Board of Regents' policies and forward it to the Governance Coordinating Committee for action. EFFECTIVE: Immediately *************** DRAFT UNIVERSITY OF ALASKA FAIRBANKS - Fairbanks Campus ACADEMIC CALENDAR 2001-2002 Classes begin after Labor Day for Fall Semester and after Civil Rights Day for Spring Semester. FALL SEMESTER-2001 Registration and fee payment for the 2001 fall semester begins Mon., Apr. 9, 2001 Application for admission deadline for fall semester Wed., Aug. 1 Orientation for new students Sun.-Wed., Sept. 2-5 Labor Day (no registration or fee payment) Mon., Sept. 3 Residence halls open, 9 am Mon., Sept. 3 First day of instruction Thurs., Sept 6 Late registration begins Thurs., Sept 6 Late registration and fee payment end Fri., Sept. 14 Last day for 100% refund of tuition and materials fees Fri., Sept. 14 Last day for student-initiated and faculty-initiated drops (course does not appear on academic record) Fri., Sept. 21 Last day for 50% refund of tuition (only) Fri., Sept. 21 Low grade reports for freshmen due not later than Fri., Oct. 12 Last day to apply for 2001 fall graduation Mon., Oct. 15 Last day for student-initiated and faculty-initiated withdrawals (W grade given for course) Fri., Nov. 2 Registration and fee payment for the 2002 spring semester begin Mon., Nov. 12 Thanksgiving holidays (no classes) Thurs.-Sun., Nov. 22-25 Last day of instruction Fri., Dec. 14 Final examinations Mon.-Thurs., Dec. 17-20 Residence halls close, noon Fri., Dec. 21 Grades due to the Registrar's Office Fri., Dec. 21 Campus closed 5 p.m., Fri., Dec. 21, 2001 - 8 a.m., Wed., Jan 2. 2002 SPRING SEMESTER-2002 Application for admission deadline for spring semester Mon., Dec. 3, 2001 Orientation for new students Tues.-Wed, Jan. 15-16, 2002 Residence halls open, 9 a.m. Mon., Jan. 14 Alaska Civil Rights Day (registration and fee payment continue) Mon., Jan. 14 First day of instruction Thurs., Jan. 17 Late registration begins Thurs., Jan. 17 Late registration and fee payment end Fri., Jan. 25 Last day for 100% refund of tuition and material fees Fri., Jan. 25 Last day for student-initiated and faculty-initiated drops (course does not appear on academic record) Fri., Feb. 1 Last day for 50% refund of tuition (only) Fri., Feb. 1 Last day to apply for 2002 spring graduation Fri., Feb. 15 Low grade reports for freshmen due not later than Fri., Feb. 22 Spring recess Mon.-Sun., Mar. 11-17 Last day for student-initiated and faculty-initiated withdrawals (W grade given for course) Fri., Mar. 22 Registration and fee payment for the 2002 fall semester begin Mon., Apr. 8 All Campus Day (no classes) Fri., Apr. 26 Last day of instruction Fri., May 3 Final examinations Mon.-Thurs., May 6-9 Residence halls close, noon Fri., May 10 Commencement** Sun., May 12 Grades due to the Registrar's Office Wed., May 15 **Saturday, May 11 may be an alternate date for Commencement (to coordinate with other MAU's). Proposed by Ann Tremarello, January 25, 2000. ******************* ATTACHMENT 116/5 UAF STAFF COUNCIL #116 APRIL 5, 2000 SUBMITTED BY PAM SOWELL, STAFF REPRESENTATIVE ON THE TECHNOLOGY ADVISORY BOARD The Technology Advisory Board met on March 28 to discuss proposals and forward recommendations to the Chancellor. Chancellor Lind will make his decision on April 7. Additional information can be obtained from TAB's web site at: http://www.uaf.edu/tab This web site also contains information on prior funding awarded by TAB. ******************* ATTACHMENT 116/6 UAF STAFF COUNCIL #116 APRIL 5, 2000 CHANCELLOR'S RECOGNITION PROGRAM Nominations are open for all UAF staff for the Chancellor's Recognition Award. The objective of this award is to recognize UAF staff for service that is work related or a public relations effort that is noteworthy. All staff members occupying any position regardless of employment status in the UAF system are eligible for this award. The award will be presented at the Staff Longevity Awards Program on May 11, 2000. This award is funded from private donations. For more information: www.uaf.edu/uafgov/www/chanrecog.html Submit nominations to Irene Downes, President of Staff Council, Governance Office, 312 Signers' Hall, by April 24, 2000. ******************* ATTACHMENT 116/7 UAF STAFF COUNCIL #116 APRIL 5, 2000 SUBMITTED BY ELECTIONS, MEMBERSHIP & RULES Nominations are open for the position of president-elect to fill the position held by Marie Scholle. The individual elected at the April meeting for this position will take office immediately and will assume the role of president of Staff Council at the June meeting. Nominations are also open for the position of president-elect and will remain open until the May 10 meeting. The President-Elect will be elected from the staff at large by the representatives at the May meeting. Duties of the president-elect are as follows: STAFF COUNCIL BYLAWS Sect. 3 (ARTICLE V Officers) B. PRESIDENT-ELECT 1. The duties of the President-Elect shall be to: a. serve on the Administrative Committee. b. serve on the UAF Governance Coordinating Committee c. assume the duties of President when the President is absent. 2. Term of office shall be for one year beginning June 1 and ending on May 31. Other duties include monthly meetings with the Chancellor. Some travel to the Board of Regents' meetings may be required. Also, the Governance Office provides funds to hire a part-time replacement for the president and president-elect so there is no loss of work hours or the funds can be made available to the department to charge the employee's governance time to. The Governance Office staff also provides support. If you are interested in serving as President-Elect and would like more information, contact Irene Downes at fneid@uaf.edu or the Governance Office at fystaff@uaf.edu. ******************* ATTACHMENT 116/8 UAF STAFF COUNCIL #116 APRIL 5, 2000 SUBMITTED BY ADMINISTRATIVE COMMITTEE April Meeting Schedule April 3 Rural Affairs, 11 a.m., Wood Center Conference Room A April 5 Staff Council, 8:30 a.m., Wood Center Ballroom April 6 Picnic, 10 a.m., Wood Center Conference Room A April 11 Leadership in the New Millennium, 3 p.m., Wood Center Conference Room C April 12 Staff Affairs, 9 a.m., Wood Center Conference Room B April 12 Staff Training, 1 p.m., Chancellor's Conference Room April 25 Career Ladders, 10 a.m., Wood Center Conference Room C April 28 Administrative, 9 a.m., Wood Center Conference Room A