For Audioconferencing: Bridge #1-877-751-8040 Fairbanks 474-8050 Chair Pass Code: 133189 Participant Pass Code: 885153 FOR MORE INFORMATION, CONTACT: Kathy Mosca Governance Office 312 Signers' Hall 474-7056 fystaff@uaf.eduAGENDA UAF STAFF COUNCIL MEETING #114 Wednesday, February 2, 2000 8:30 - 10:25 a.m. Wood Center Ballroom ------------------------------------------------------------------------------ Time Item Length of Time ------------------------------------------------------------------------------ 8:30 I Call to Order Irene Downes 10 Min. A. Roll Call B. Approval of Minutes to Meeting #113 C. Adopt Consent Agenda 1. Staff Affairs (Attachment 114/1) 2. Motion to Amend Bylaws (Attachment 114/2) D. President's Report 10 Min. 8:50 II Governance Reports A. Faculty Senate R. Gatterdam 5 Min. B. ASUAF S. Banks 5 Min. C. Alumni Association C. Branley 5 Min. 9:05 III Committee Reports A. Staff Training (Handout) A. Baergen 10 Min. and D. Powell B. Elections, Membership & Rules M. Scholle 5 Min. C. Rural Affairs H. Simmons 5 Min. D. Ad Hoc Committee on Parking T. Gruenig 5 Min. E. Ad Hoc Committee on University Advocacy S. McCrea 5 Min. F. Technology Advisory Board P. Sowell 5 Min. G. Food Advisory Board D. Powell 5 Min. 9:45 IV Chancellor's Remarks M. Lind 10 Min. 9:55 V Vice Chancellor for Administrative Services Remarks F. Williams 5 Min. 10:00 VI New Business A. Motion to Establish Ad Hoc Picnic 5 Min. Committee (Attachment 114/3) B. Make Students Count (Handout) I. Downes 5 Min. C. Confirm Committee Membership 5 Min. (Attachment 114/4) D. February Meeting Schedule 5 Min. (Attachment 114/5) 10:20 VII Comments and Questions 5 Min. 10:25 VII Adjournment ********************* ATTACHMENT 114/1 UAF STAFF COUNCIL #112 FEBRUARY 2, 2000 SUBMITTED BY STAFF AFFAIRS MINUTES STAFF AFFAIRS COMMITTEE Tuesday, January 25, 2000 9:00 a.m. Present: Lydia Anderson-Chair, Parker Martyn, Gabrielle Hazelton, Julia Parzick, Scott Culbertson, Heather Heineken, Michael Lewis Guest: Bob Pfutzenreuter 1. PTO-Lydia Anderson The committee decided to invite Mike Humphreys (SWOHR) to the next meeting to discuss PTO policy specifics before the committee decides to proceed or table issue. A related topic is a cash out annual leave option in response to the "use or lose" 240 limit. 2. By-laws change-Lydia Anderson Committee had no objections to: PROPOSED CHANGES TO AMEND THE BYLAWS Dated 1/18/2000 The UAF Staff Council moves to attend the Bylaws as follows: ADD = Caps DELETE = (( )) BYLAWS Staff Council Sect. 4 ARTICLE VI. COMMITTEES b. PERMANENT COMMITTEES 2. Staff Affairs Committee a. ((The president shall appoint a chairperson from the elected representatives.)) THE CHAIRPERSON SHALL BE ELECTED FROM THE COMMITTEE. EFFECTIVE: Upon Chancellor's Approval RATIONALE: The changes to the committee charge adequately reflect the committee's work. 3. Alaska Civil Rights Day Holiday - Lydia Anderson Some history may be that staff traded spring break holiday instead of another day in January after Christmas holiday. Committee members will contact constituents for general feeling. Parker will get a list of state holidays. Lydia will research previous information. 5. Next meeting is February 8, 2000 at 9:00 a.m. 6. Adjourned at 9:44 a.m. ********************* ATTACHMENT 114/2 UAF STAFF COUNCIL #112 FEBRUARY 2, 2000 SUBMITTED BY STAFF AFFAIRS MOTION ====== The UAF Staff Council moves to attend the Bylaws as follows: ADD = Caps DELETE = (( )) BYLAWS Staff Council Sect. 4 ARTICLE VI. COMMITTEES b. PERMANENT COMMITTEES 2. Staff Affairs Committee a. ((The president shall appoint a chairperson from the elected representatives.)) THE CHAIRPERSON SHALL BE ELECTED FROM THE COMMITTEE. EFFECTIVE: Upon Chancellor's Approval RATIONALE: The changes to the committee charge adequately reflect the committee's work. ********************* ATTACHMENT 114/3 UAF STAFF COUNCIL #112 FEBRUARY 2, 2000 SUBMITTED BY ADMINISTRATIVE COMMITTEE MOTION ====== The UAF Staff Council moves to established an Ad Hoc Picnic and Raffle Committee to organize the 2000 staff picnic on May 11 and raffle for the Carolyn Sampson Memorial Scholarship. The raffle drawing will take place at the October 6, 2000 Staff Council meeting. The following people have agreed to serve on the committee: 1. 2. 3. 4. 5. 6. 7. EFFECTIVE: Immediately RATIONALE: The 2000 staff picnic will take place on May 11 immediately following the Staff Longevity Awards Program and planning needs to begin immediately to organize the event and raffle. Also, the raffle will begin at the picnic and the drawing will be at the October 6 Staff Council meeting. The change in raffle drawing will better utilize the use of the Alaska Airlines tickets. ********************* ATTACHMENT 114/4 UAF STAFF COUNCIL #112 FEBRUARY 2, 2000 SUBMITTED BY ADMINISTRATIVE COMMITTEE MOTION ====== The UAF Staff Council moves to confirm the following committee membership: ADMINISTRATIVE RURAL AFFAIRS Lydia Anderson Paula Carroll Alice Baergen Irene Downes Rudy Candler Kelly Dickerson *Irene Downes Paula Carroll Heidi Simmons Martha Glore Darlette Powell Margaret Guinn Marie Scholle Barb Oleson Pam Sowell Byrd Norton *Heidi Simmons ELECTIONS, MEMBERSHIP & RULES Crystal Wilson DeShana Dekerlegand York Carol Renfro STAFF TRAINING Patty White *Alice Baergen *Marie Scholle Michelle Baumann Rudy Candler STAFF AFFAIRS Sarah Comstock *Lydia Anderson LJ Evans Evelyn Brown Debra Hagen Joyce Cain LaTanya McClellan Scott Culbertson Kathy Mosca Dixie Emery *Darlette Powell Gabrielle Hazelton Diane Robinson Heather Heineken Pete Rogers Michael Lewis Tonya Trabant Parker Martyn Karen Wilson Nici Murawsky Julia Parzick Matt Seymour Jeannette Skrob Pam Sowell *Chair ********************* ATTACHMENT 114/5 UAF STAFF COUNCIL #112 FEBRUARY 2, 2000 SUBMITTED BY ADMINISTRATIVE COMMITTEE February Meeting Schedule February 1 - Rural Affairs, 11 a.m., Wood Center Conference Room B February 1 Staff Training, 2 p.m., Chancellor's Conference Room February 2 Staff Council, 8:30 a.m., Wood Center Ballroom February 8 Staff Affairs, 9 a.m., Wood Center Conference Room B February 9 Supervisory Training--Team Building, 10 a.m., Wood Center Conference Room C February 22 Supervisory Training--Violence in the Workplace, 10 a.m., Wood Center Conference Room C February 23 Administrative, 9 a.m., Wood Center Conference Room A March 1 Rural Affairs, 11 a.m., Wood Center Conference Room A March 1 Supervisory Training--Running Effective Meetings, 10 a.m., Wood Center Conference Room C March 3 - Staff Council, 8:30 a.m., Wood Center Ballroom