Procedures

INTRODUCTION

	Faculty, staff, and student governance is established by University of Alaska Board of Regents' policy.  
Each governance organization operates independently, but with formal interchanges of information made 
possible by reports as part of regular meetings.  For example, the ASUAF and Staff Council presidents 
are non-voting members of the UAF Faculty Senate, and report on the work of their individual governance 
organizations at each meeting of the Faculty Senate.  The Faculty Senate president also delivers a report on 
Senate activities at each meeting of the Staff Council.  

	Issues can arise within governance that require the attention of more than just one governance body.  
In such a case, the issue can either be brought directly to each body by an appropriate individual or 
group (e.g., administration) or it can be brought to the UAF Governance Coordinating Committee, 
which is then charged with the responsibility.  

	The fundamental obligation of the Coordinating Committee, one associated with the reason for its 
creation, is to assure timely consideration of an issue by each governance body and final action on 
the issue:  it acts as monitor of progress and guarantor of completion.  

	To further aid the Coordinating Committee in carrying out its obligations, it also supports the existence 
of certain standing committees concerned with campus-wide activities (such as the health issues committee) 
and receives reports from other committees outside its control who are also concerned with campus-wide 
issues (such as the police advisory board).  

	The Coordinating Committee also creates ad hoc committees as needed to address particular issues 
not under the purview of an existing committee.  The procedures detailed herein define the structure 
and working of the UAF Governance Coordinating Committee.

	ARTICLE I	Name

Sect. 1	  The name of this organization shall be the UAF Governance Coordinating Committee

	ARTICLE II	Purposes, Responsibilities, and Authority

Sect. 1	  The purposes of the UAF Governance Coordinating Committee are:

	A.    The body will exist for the express purpose of coordinating unified action from the individual 
		governance bodies and to address issues of common concern.  
	B.    Provide a mechanism of communication between the governance bodies.  
	C.    Work with standing committees to consider issues affecting multiple constituencies.  
		The committees will report to the UAF Governance Coordinating Committee.  
	D.    Appoint members to standing committees as needed, ensuring that there is representation 
		from each of the governance constituencies.  Exceptions to committee composition will 
		be made when agreed upon by all constituencies.  
	E.    Create and appoint Ad Hoc Committees as needed.
	F.    The body coordinates recommendations from the standing and ad hoc committees.
	G.    The body will coordinate the review and acceptance of the academic calendar upon 
		receipt from the Faculty Senate Administrative Committee.  The Coordinating Committee 
		will submit the academic calendar to the Chancellor for approval.    

	ARTICLE III	Membership

Sect. 1	  The UAF Governance Coordinating Committee will consist of the president and president-elect, 
		or their designee, of the three governance bodies.  In the case of ASUAF, the Senate president 
		will serve on the UAF Governance Coordinating Committee.  (For the purpose of identifying 
		membership, the three governance bodies are the Associated Students of the University of Alaska 
		Fairbanks, Faculty Senate, and Staff Council.)

	ARTICLE IV	Leadership

Sect. 1	The chairperson of the UAF Governance Coordinating Committee will be elected from its members 
		for a one-year term.  The election will occur at the last UAF Governance Coordinating Committee 
		meeting of the academic year, which must follow the completion of all governance elections.  

	ARTICLE V	Committees

Sect. 1	  The standing committees of the UAF Governance Coordinating Committee shall include:  

		Joint Committee on Student Success. 

Sect. 2	  A.  Standing committees shall have at least one representative from each of the governance 
		constituencies, exception will be made when agreed upon by all constituencies.
	    B.   Terms of all committee members will be one year for students and two years for faculty and staff.
	    C.   Committee chairs will be elected from and by the respective committees.
	    D.   Committee chairs shall forward committee business to the UAF Governance Coordinating 
		 Committee for disposition, except when limited by University of Alaska regulations.  
	    E.   Policy items from the standing committees must be forwarded to the individual governance 
		bodies for action.
	    F.   In addition to the committees' specific charges, the primary responsibility of the committees 
		are formulation and oversight of university-wide policies under the purview of each committee.  
	    G.   Committees will meet as needed during the academic year to fulfill their duties.
	    H.   The chairs of the standing committees will report recommendations at the UAF Governance 
		Coordinating Committee meetings.  
	
Sect. 3	  Standing Committees Charges

		A.	Joint Committee on Student Success

		The charge of the Joint Committee on Student Success shall be to:  

		1.		Create a campus environment that fosters student success. 
		2.		Work collaboratively to recommend student-friendly policies, practices and 
				complementary programs that promote and enhance student success at UAF. 
		3.		Ex-officio members of the committee shall include a representative from the 
				Chancellor's Cabinet and the Provost Council


Sect. 4	  Ad Hoc Committees may be established as demand warrants.

Sect. 5	  The Governance Coordinating Committee will receive reports from other committees outside its 
		control who are also concerned with campus issues.  Examples include:  police advisory board, 
		technology board, one-card committee, and any other committee deemed relevant to faculty, 
		staff, and students.  

	ARTICLE VI  	Meetings

Sect. 1	  The UAF Governance Coordinating Committee will meet at least twice a semester 
		during the academic year.  

	ARTICLE VII  	Quorum

Sect. 1	  A quorum will constitute at least one member from each of the governing bodies.

	ARTICLE VIII  	Parliamentary Authority

Sect. 1	  The parliamentary authority shall be the latest edition of Robert's Rules of Order.

	ARTICLE IX		Amendments

Sect. 1	  Amendments to the Procedures require a two-thirds vote from each of the three governing bodies.

Sect. 2	  Amendments to the Procedures shall be forwarded to the Chancellor's office for approval.


Revised 5/07