MINUTES UAF GOVERNANCE COORDINATING COMMITTEE MEETING #39 Monday, December 15, 1997 Chancellor's Conference Room I Steve Nuss called the meeting to order at 2:00 p.m. MEMBERS PRESENT: MEMBERS ABSENT: Combellick, M. Frey, B. Craven, J. Richardson, J. Long, P. Martin, W. OTHER PRESENT: Nuss, S. Layral, S. Schatz, M. Wilken, S. B. The minutes to Meeting #38 (October 20, 1997) were approved as distributed via e-mail C. The agenda was adopted as amended with the deletion of Item C under Other Business. Item E Purpose and Role of Committee was added to Other Business. II COMMITTEE REPORTS A. Intercollegiate Athletics Committee - S. Wilken Sue Wilken is the new chair. The committee's schedule has been very difficult to coordinate this semester. At the last meeting there was a report on the Top of the World Classic and the changes that will be instituted next year. Questions were asked regarding a student survey asking for an $11 fee/semester that would enable students entrance into every single athletic event for the semester. The survey was conducted by the Student Athlete Advisory Board and how to increase student participation at athletic events. However, the results were not known. B. Grievance Council - W. Martin There is one grievance (classified) at this time. C. Health Issues - M. Combellick The Health Issues Committee met prior to Thanksgiving to set the lecture schedule for the spring semester. There are a few dates to fill. Lecture topics will include eating disorders, vitamin therapy, healthy cooking, and spirituality. The committee will also be addressing how to extend the program to rural sites. Seward has expressed interest in the program. D. Rural Affairs - no report III OTHER BUSINESS A. Discussion on Lobbying The "I support the University and I vote" campaign has been successful in opening the eyes of legislators that the University is a vital part of the state. Students will be lobbying in Juneau prior to the Board of Regents meetings and there will be students lobbying during spring break. The House and Senate Finance Committees will be targeted for lobbying. Faculty, staff, and students will be coordinating their lobbying efforts. B. Discussion on Parking The Chancellor had requested volunteers to sit on the parking committee. The individual governance groups were asked if they were going to put forward names. Madeline Schatz stated that Sukumar Bdopadhyay expressed interest in serving on the committee. Staff will be submitting names to the Chancellor directly. Student action on the Academic Computer Users Committee and whether the Governance Coordinating Committee will embrace the new parking structure will be addressed at the next meeting. C. November 20 & 21 Board of Regents Meeting in Anchorage - deleted. D. Discussion on Rural Affairs Committee Steve Nuss will convene the first meeting and revitalize this committee. A general call for membership will also take place. E. Purpose and Mission of Governance Coordinating Committee - J. Craven The Committee made and passed a motion to consider what its purpose is at a previous meeting. This item needs to be addressed. The approval process for the academic calendar needs to be streamlined, also. IV GOVERNANCE REPORTS A. ASUAF - S. Nuss Steve Nuss met with the Chancellor and Dean Kirts and discussed the restructuring of the system administration. ASUAF had a 4 1/2 hour meeting regarding possible impeachment of Nuss in which he received a reprimand. The Student Coalition met with the Governor at the last Board of Regents meeting. As a result, Steve Nuss received a call from Mark Bagget, Alaska Commission on Post-Secondary Education, regarding student loan incentives and making the program more user friendly. Tom Moyer from the Governor's Office in Fairbanks also contacted Nuss regarding this issue. B. Faculty Senate - J. Craven A number of motions went to committee. A motion was passed on unit criteria on distance delivery material. The Senate reviewed the Board of Regents policies on Student Affairs and made no comment on a portion and rejected the grade appeal. The Senate passed a resolution on the Retirement Incentive Program where by a faculty member will be selected by the departments affected by the RIP to serve as an advisory board to the Provost and Chancellor in making final decisions regarding RIP replacements. The Legislative and Fiscal Affairs drafted a letter to the Governor regarding a conversation with faculty perspective on university issues. C. Staff Council - P. Long David Creamer addressed Staff Council regarding the structure of statewide administration. The proposal to restructure was unclear. Staff Council will be asking Jim Johnsen and the union to address the unionization drive during a question and answer period. V ANNOUNCEMENTS - none VI The meeting was adjourned at 3:00 p.m. A tape of this Governance Coordinating Committee meeting is available in the Governance Office, 312 Signers' Hall, if anyone wishes to listen. Submitted by Kathy Mosca, secretary, Governance Coordinating Committee.