MINUTES UAF GOVERNANCE COORDINATING COMMITTEE MEETING #37 Monday, September 22, 1997 2:00 p.m. Chancellor's Conference Room I Steve Nuss called the meeting to order at 2:10 p.m. MEMBERS PRESENT: MEMBERS ABSENT: Craven, J. Frey, B. Martin, W. Long, P. Nuss, S. Richardson OTHERS PRESENT: Robinson, T. Jonaitis, A. Schatz, M. Mosca, K. Tritt, K. B. The committee was unable to approve the minutes to Special Meeting - May 23, 1997 due to the lack of quorum. C. The committee was unable to approve the agenda due to the lack of quorum. II COMMITTEE REPORTS A. Intercollegiate Athletics Committee - T. Robinson The committee has not met and is waiting on student/athlete representatives to the committee. At this time there are no pressing issues; however, a meeting will be scheduled for October. B. Grievance Council - W. Martin The Council finished up a grievance and there are no other items on their agenda at this time. C. Health Issues - M. Combellick The UAF LIFE (Lets Include Fitness Everyday) program is up and running and the committee is continuing to promote wellness. The program has been endorsed by the Chancellor, Provost, as well as deans and directors. The committee meets on a weekly basis and will participate in the supervisory training program on October 15 with a presentation on UAF LIFE. For more information on UAF Life on the web at: http://www.life.uaf.edu/. This is also linked to the Athletics and Recreation and Governance Office web pages. D. Chancellor's Advisory Committee on Public Safety, Transportation and Parking The committee has been disbanded and there will be a three or four person committee to address appeals. The new committee has not yet been established. Concerns were expressed regarding a lack of input from faculty, staff, and students now that the committee has been disbanded. E. Rural Affairs The committee was inactive last year and the Coordinating Committee needs to address the future of this committee. In the past the committee was active in monitoring issues that affected the rural sites, such as a hold placed on granting secondary education degrees. III GOVERNANCE REPORTS A. ASUAF - J. Richardson The Senate had difficulty obtaining quorum at the first couple meetings and membership is down to 11. The Senate has been addressing internal issues, such as the budget and a new web server. Elections will take place in October. Concerns have been expressed regarding the student radio station and shuttle bus service. The Senate is currently looking at a bill to move $16,000 from the extra $5 fee pool to cover ASUAF's debt. The debt is down to $4,992. The $16,000 would be used to purchase a new web server, printer, and copier. B. Faculty Senate - J. Craven The Faculty Senate has identified 45 issues that need committee work. The issues are either carryover from last year or newly identified issues. Thus, the Faculty Senate faces a busy year. C. Staff Council - P. Long No report available. IV OTHER BUSINESS A. 1998-99 Academic Calendar Ann Tremarello, Registrar, submitted three options for the 1998-99 academic calendar. Each option incorporates a "make up day" for the Alaska Civil Rights day. A great deal of debate took place and the Coordinating Committee referred this item to each of the governance groups. The first option suggests beginning instruction one day earlier, on Wednesday instead of on Thursday. The difficulty is that it would be very confusing to students and everyone else to begin the semester with one day and call it something else and would be impossible to make certain everyone understood the swap. Option two suggests beginning instruction at the beginning of the week and adds three more days, including a Monday, to the calendar. The spring semester already more than meets the minimum number of contact hours required. This proposal would shorten the time between the end of the fall semester and the beginning of the spring semester. Option three suggestions adding a Monday class day at the end of the semester and push final exams back one day. This creates a problem in that the study day would be eliminated. The deadline for submitting senior grades would be one day later making it impossible to certify all graduating students available in time for publication of the commencement program. OPTION I FALL SEMESTER September 3, 1998 Instruction Begins September 7, 1998 Labor Day - no classes November 26-30, 1998 Thanksgiving Holiday December 11, 1998 Last Day of Instruction December 14-17, 1998 Final Exams SPRING SEMESTER January 13, 1999 Instruction Begins (The make up day for Alaska Civil Rights Day replaces the missed Monday class day with a Wednesday.) January 18, 1999 Alaska Civil Rights Day - no classes March 15-21, 1999 Spring Break April 23, 1999 All Campus Day - no classes April 30, 1999 Classes End May 3-6, 1999 Final Exams May 9, 1999 Commencement ********** OPTION II FALL SEMESTER September 3, 1998 Instruction Begins September 7, 1998 Labor Day - no classes November 26-30, 1998 Thanksgiving Holiday December 11, 1998 Last Day of Instruction December 14-17, 1998 Final Exams SPRING SEMESTER January 11, 1999 Instruction Begins (This proposal adds back a Monday class but also adds extra Tuesday and Wednesday classes.) January 18, 1999 Alaska Civil Rights Day - no classes March 15-21, 1999 Spring Break April 23, 1999 All Campus Day - no classes April 30, 1999 Classes End May 3-6, 1999 Final Exams May 9, 1999 Commencement ********** OPTION III FALL SEMESTER September 3, 1998 Instruction Begins September 7, 1998 Labor Day - no classes November 26-30, 1998 Thanksgiving Holiday December 11, 1998 Last Day of Instruction December 14-17, 1998 Final Exams SPRING SEMESTER January 12, 1999 Instruction Begins January 18, 1999 Alaska Civil Rights Day - no classes March 15-21, 1999 Spring Break April 23, 1999 All Campus Day - no classes May 3, 1999 Classes End (This replaces the missed Monday class day with a Monday. However, it eliminates the study day before the beginning of final exams.) May 4-7, 1999 Final Exams May 9, 1999 Commencement B. September Board of Regents Meeting The Board of Regents will meet on the 25th and 26th. Items on the agenda include the University of Alaska system reorganization. C. Discussion on Alumni as Ex-Officio member of the Coordinating Committee This item will be addressed at the October meeting. D. UA Museum - A. Jonaitis Last summer, Westours pulled the museum from their tour and three years ago Princess pulled out. There has been a reduction of 39% for paid customers from the summer of 1996 to the summer of 1997. This does not include the cuts that the museum has undergone because of the reduction in the University's overall budget. The revenue from the museum store has decreased by 9%. All the sales staff in the store are students. The bottom line is that the museum will have to reluctantly start charging various categories, faculty, staff, students. This has been a very difficult decision. New rates will be 7-18 years, $3; all school tours in the past have been free, but now will be $2/student; and the Museum would like to impose a $3 fee for faculty and staff beginning January 1, 1998. A course fee for university classes that utilize the museum was recommended, but the Coordinating Committee was not in favor of charging students. Committee members were not opposed to the $3 fee and asked what steps are being taken to increase attendance at the museum. Aldona stated that advertising is up and the summer shows are generating a profit now. There is a campaign underway to build a new wing to the museum, but in the mean time, the museum has tightened it¹s belt. The Coordinating Committee felt that $3 is not an unreasonable fee for faculty and staff and recommended that Aldona Jonaitis speak at both the October Faculty Senate and Staff Council meetings. E. Set Fall Meeting Schedule The Coordinating Committee selected the third Monday of the month for their fall meeting schedule. V ANNOUNCEMENTS - none VI The meeting was adjourned at 3:30 p.m. A tape of this Governance Coordinating Committee meeting is in the Governance Office, 312 Signers¹ Hall, if anyone wishes to listen to the complete tape. Submitted by Kathy Mosca, Staff Council Secretary.