AGENDA UAF GOVERNANCE COORDINATING COMMITTEE MEETING #41 Friday, March 13, 1998 2:00 p.m. Chancellor's Conference Room I CALL TO ORDER - S. Nuss A. Roll Call B. Approval of Minutes to Meeting #40 (February 16, 1998) C. Adopt Agenda II COMMITTEE REPORTS A. Health Issues - M. Combellick B. Grievance Council - W. Martin C. Intercollegiate Athletics Committee - S. Wilken D. Report from Police Advisory Board - L. Ilgenfritz III OTHER BUSINESS A. Discussion on Purpose and Mission of Governance Coordinating Committee (Attachment 41/1) IV GOVERNANCE REPORTS A. ASUAF - S. Nuss B. Faculty Senate - J. Craven C. Staff Council - P. Long V ANNOUNCEMENTS A. Next Meeting - April 20, 2:00 p.m., Chancellor's Conference Room VI ADJOURNMENT ****************** ATTACHMENT 41/1 UAF GOVERNANCE COORDINATING COMMITTEE #41 MARCH 13, 1998 UAF GOVERNANCE COORDINATING COMMITTEE PROCEDURES ARTICLE I Name Sect. 1. The name of this organization shall be the UAF Governance Coordinating Committee ARTICLE II Purposes, Responsibilities, and Authority Sect. 1 The purposes of the UAF Governance Coordinating Committee are: A. The body will exist for the express purpose of coordinating unified action from the individual governance bodies and to establish conference committees to address issues of common concern. B. Provide a mechanism of communication between the governance bodies. C. Set up conference committees to consider issues affecting multiple constituencies. The committees will report to the UAF Governance Coordinating Committee and their respective governance bodies. D. Appoint members to permanent committees ensuring that there is representation from each of the governance constituencies, exceptions will be made when agreed upon by all constituencies. E. The body coordinates recommendations from the committee. F. The body will recommend the academic calendar. ARTICLE III Membership Sect. 1 The UAF Governance Coordinating Committee will consist of the president and president-elect, or their designee, of the three governance bodies. In the case of ASUAF, the senate president will serve on the UAF Governance Coordinating Committee. (For the purpose of identifying membership, the three governance bodies are the Associated Students of the University of Alaska Fairbanks, Faculty Senate, and Staff Council.) ARTICLE IV Leadership Sect. 1 The chairperson of the UAF Governance Coordinating Committee will be elected from its members for a one- year term. The election will occur at the last UAF Governance Coordinating Committee meeting of the academic year. ARTICLE V Committees Sect. 1 The conference committees of the UAF Governance Coordinating Committee shall include: Academic Computer Users Committee Intercollegiate Athletics Committee Chancelloršs Advisory Committee on Public Safety, Transportation and Parking Rural Affairs Committee UAF Grievance Council Health Issues Sect. 2 A. Conference committees shall have at least one representative from each of the governance constituencies, exception will be made when agreed upon by all constituencies. B. Terms of all conference committee members will be one year for students and two years for faculty and staff. C. Committee chairs will be elected from and by the respective committees. D. Committee chairs shall forward committee business to the UAF Governance Coordinating Committee for disposition. E. Policy items from the conference committees must be forwarded to the individual governance bodies for action. F. In addition to the committees' specific charges, the primary responsibility of the committees are formulation and oversight of university-wide policies under the purview of each committee. G. Committees will meet at least monthly during the academic year. H. The chairs of the conference committees will report recommendations at the monthly UAF Governance Coordinating Committee meetings. Sect. 3 Conference Committees Charges A. Academic Computer Users Committee The charge of the Computer Users Committee shall be to: 1. review and assess the academic computing needs of the University of Alaska Fairbanks. 2. plan towards improving the academic computer capabilities at the University of Alaska Fairbanks. B. Chancelloršs Advisory Committee on Public Safety, Transportation and Parking The charge of the Chancelloršs Advisory Committee on Public Safety, Transportation and Parking shall be to: 1. review and make policy recommendations to the Chancellor and UAF Governance Coordinating Committee regarding campus safety, security, and the transportation system at UAF. 2. serve as an appeal board, deciding appeals regarding motor vehicle citations and privileges. C. Intercollegiate Athletics Committee The charge of the Intercollegiate Athletic Committee shall be to: 1. exercise oversight of the direction of the Intercollegiate Athletics Program. 2. investigate compliance with NCAA and conference regulations. 3. participate in the evaluation of intercollegiate programs D. Rural Affairs The charge of the Rural Affairs committee shall be to: 1. oversee the general welfare of the UAF community not residing on the Fairbanks campus. 2. monitor all activities affecting compliance with the Rural College mission statement of the University of Alaska Fairbanks. E. UAF Grievance Council The UAF Grievance Council will administer grievance procedures and make recommendations in compliance with Board of Regents grievance policy and University regulations. F. Health Issues Committee The charge of the Health Issues committee shall be to: 1. address health issues which affect the work environment. 2. coordinate efforts with the Health Center, Fire Department, Risk Management, and Public Safety to find solutions to health issues. Sect. 3 Ad Hoc Committees may be established as demand warrants. ARTICLE VI Meetings Sect. 1 The UAF Governance Coordinating Committee will hold monthly meetings during the academic year. ARTICLE VII Quorum Sect. 1 A quorum will constitute at least one member from each of the governing bodies. ARTICLE VIII Parliamentary Authority Sect. 1 The parliamentary authority shall be the latest edition of Robert's Rules of Order. ARTICLE IX Amendments Sect. 1 Amendments to the Procedures require a two-thirds vote from each of the three governing bodies. Sect. 2 Amendments to the Procedures shall be forwarded to the Chancellor's office for approval. 6/3/96