AGENDA UAF GOVERNANCE COORDINATING COMMITTEE MEETING #40 Monday, February 16, 1998 3:30 p.m. Wood Center Conference Room A I CALL TO ORDER - S. Nuss A. Roll Call B. Approval of Minutes to Meeting #39 (December 15, 1998) (Attachment 40/1) C. Adopt Agenda II COMMITTEE REPORTS A. Intercollegiate Athletics Committee - S. Wilken B. Grievance Council - W. Martin C. Health Issues - M. Combellick III OTHER BUSINESS A. Upcoming Board of Regents Meeting B. Discussion on Purpose and Mission of Governance Coordinating Committee (Attachment 40/2) C. Student Action on Academic Computer Users Committee D. Chancellor's Advisiory Committee on Transportation, Parking, and Safety 1. Delete from procedures (?) 2. Embrace new structure (?) E. Schedule March and April Meetings IV GOVERNANCE REPORTS A. ASUAF - S. Nuss B. Faculty Senate - J. Craven C. Staff Council - P. Long V ANNOUNCEMENTS VI ADJOURNMENT ****************** ATTACHMENT 40/1 UAF GOVERNANCE COORDINATING COMMITTEE #40 FEBRUARY 16, 1998MINUTES UAF GOVERNANCE COORDINATING COMMITTEE MEETING #39 Monday, December 15, 1997 Chancellor's Conference Room I Steve Nuss called the meeting to order at 2:00 p.m. MEMBERS PRESENT: MEMBERS ABSENT: Combellick, M. Frey, B. Craven, J. Richardson, J. Long, P. Martin, W. OTHER PRESENT: Nuss, S. Layral, S. Schatz, M. Wilken, S. B. The minutes to Meeting #38 (October 20, 1997) were approved as distributed via e-mail C. The agenda was adopted as amended with the deletion of Item C under Other Business. Item E Purpose and Role of Committee was added to Other Business. II COMMITTEE REPORTS A. Intercollegiate Athletics Committee - S. Wilken Sue Wilken is the new chair. The committee's schedule has been very difficult to coordinate this semester. At the last meeting there was a report on the Top of the World Classic and the changes that will be instituted next year. Questions were asked regarding a student survey asking for an $11 fee/semester that would enable students entrance into every single athletic event for the semester. The survey was conducted by the Student Athlete Advisory Board and how to increase student participation at athletic events. However, the results were not known. B. Grievance Council - W. Martin There is one grievance (classified) at this time. C. Health Issues - M. Combellick The Health Issues Committee met prior to Thanksgiving to set the lecture schedule for the spring semester. There are a few dates to fill. Lecture topics will include eating disorders, vitamin therapy, healthy cooking, and spirituality. The committee will also be addressing how to extend the program to rural sites. Seward has expressed interest in the program. D. Rural Affairs - no report III OTHER BUSINESS A. Discussion on Lobbying The "I support the University and I vote" campaign has been successful in opening the eyes of legislators that the University is a vital part of the state. Students will be lobbying in Juneau prior to the Board of Regents meetings and there will be students lobbying during spring break. The House and Senate Finance Committees will be targeted for lobbying. Faculty, staff, and students will be coordinating their lobbying efforts. B. Discussion on Parking The Chancellor had requested volunteers to sit on the parking committee. The individual governance groups were asked if they were going to put forward names. Madeline Schatz stated that Sukumar Bdopadhyay expressed interest in serving on the committee. Staff will be submitting names to the Chancellor directly. Student action on the Academic Computer Users Committee and whether the Governance Coordinating Committee will embrace the new parking structure will be addressed at the next meeting. C. November 20 & 21 Board of Regents Meeting in Anchorage - deleted. D. Discussion on Rural Affairs Committee Steve Nuss will convene the first meeting and revitalize this committee. A general call for membership will also take place. E. Purpose and Mission of Governance Coordinating Committee - J. Craven The Committee made and passed a motion to consider what its purpose is at a previous meeting. This item needs to be addressed. The approval process for the academic calendar needs to be streamlined, also. IV GOVERNANCE REPORTS A. ASUAF - S. Nuss Steve Nuss met with the Chancellor and Dean Kirts and discussed the restructuring of the system administration. ASUAF had a 4 1/2 hour meeting regarding possible impeachment of Nuss in which he received a reprimand. The Student Coalition met with the Governor at the last Board of Regents meeting. As a result, Steve Nuss received a call from Mark Bagget, Alaska Commission on Post-Secondary Education, regarding student loan incentives and making the program more user friendly. Tom Moyer from the Governor's Office in Fairbanks also contacted Nuss regarding this issue. B. Faculty Senate - J. Craven A number of motions went to committee. A motion was passed on unit criteria on distance delivery material. The Senate reviewed the Board of Regents policies on Student Affairs and made no comment on a portion and rejected the grade appeal. The Senate passed a resolution on the Retirement Incentive Program where by a faculty member will be selected by the departments affected by the RIP to serve as an advisory board to the Provost and Chancellor in making final decisions regarding RIP replacements. The Legislative and Fiscal Affairs drafted a letter to the Governor regarding a conversation with faculty perspective on university issues. C. Staff Council - P. Long David Creamer addressed Staff Council regarding the structure of statewide administration. The proposal to restructure was unclear. Staff Council will be asking Jim Johnsen and the union to address the unionization drive during a question and answer period. V ANNOUNCEMENTS - none VI The meeting was adjourned at 3:00 p.m. A tape of this Governance Coordinating Committee meeting is available in the Governance Office, 312 Signers' Hall, if anyone wishes to listen. Submitted by Kathy Mosca, secretary, Governance Coordinating Committee. ******************* ATTACHMENT 40/2 UAF GOVERNANCE COORDINATING COMMITTEE #40 FEBRUARY 16, 1998 UAF GOVERNANCE COORDINATING COMMITTEE PROCEDURES ARTICLE I Name Sect. 1 The name of this organization shall be the UAF Governance Coordinating Committee ARTICLE II Purposes, Responsibilities, and Authority Sect. 1 The purposes of the UAF Governance Coordinating Committee are: A. The body will exist for the express purpose of coordinating unified action from the individual governance bodies and to establish conference committees to address issues of common concern. B. Provide a mechanism of communication between the governance bodies. C. Set up conference committees to consider issues affecting multiple constituencies. The committees will report to the UAF Governance Coordinating Committee and their respective governance bodies. D. Appoint members to permanent committees ensuring that there is representation from each of the governance constituencies, exceptions will be made when agreed upon by all constituencies. E. The body coordinates recommendations from the committee. F. The body will recommend the academic calendar. ARTICLE III Membership Sect. 1 The UAF Governance Coordinating Committee will consist of the president and president-elect, or their designee, of the three governance bodies. In the case of ASUAF, the senate president will serve on the UAF Governance Coordinating Committee. (For the purpose of identifying membership, the three governance bodies are the Associated Students of the University of Alaska Fairbanks, Faculty Senate, and Staff Council.) ARTICLE IV Leadership Sect. 1 The chairperson of the UAF Governance Coordinating Committee will be elected from its members for a one- year term. The election will occur at the last UAF Governance Coordinating Committee meeting of the academic year. ARTICLE V Committees Sect. 1 The conference committees of the UAF Governance Coordinating Committee shall include: Academic Computer Users Committee Intercollegiate Athletics Committee Chancelloršs Advisory Committee on Public Safety, Transportation and Parking Rural Affairs Committee UAF Grievance Council Health Issues Sect. 2 A. Conference committees shall have at least one representative from each of the governance constituencies, exception will be made when agreed upon by all constituencies. B. Terms of all conference committee members will be one year for students and two years for faculty and staff. C. Committee chairs will be elected from and by the respective committees. D. Committee chairs shall forward committee business to the UAF Governance Coordinating Committee for disposition. E. Policy items from the conference committees must be forwarded to the individual governance bodies for action. F. In addition to the committees' specific charges, the primary responsibility of the committees are formulation and oversight of university-wide policies under the purview of each committee. G. Committees will meet at least monthly during the academic year. H. The chairs of the conference committees will report recommendations at the monthly UAF Governance Coordinating Committee meetings. Sect. 3 Conference Committees Charges A. Academic Computer Users Committee The charge of the Computer Users Committee shall be to: 1. review and assess the academic computing needs of the University of Alaska Fairbanks. 2. plan towards improving the academic computer capabilities at the University of Alaska Fairbanks. B. Chancelloršs Advisory Committee on Public Safety, Transportation and Parking The charge of the Chancelloršs Advisory Committee on Public Safety, Transportation and Parking shall be to: 1. review and make policy recommendations to the Chancellor and UAF Governance Coordinating Committee regarding campus safety, security, and the transportation system at UAF. 2. serve as an appeal board, deciding appeals regarding motor vehicle citations and privileges. C. Intercollegiate Athletics Committee The charge of the Intercollegiate Athletic Committee shall be to: 1. exercise oversight of the direction of the Intercollegiate Athletics Program. 2. investigate compliance with NCAA and conference regulations. 3. participate in the evaluation of intercollegiate programs D. Rural Affairs The charge of the Rural Affairs committee shall be to: 1. oversee the general welfare of the UAF community not residing on the Fairbanks campus. 2. monitor all activities affecting compliance with the Rural College mission statement of the University of Alaska Fairbanks. E. UAF Grievance Council The UAF Grievance Council will administer grievance procedures and make recommendations in compliance with Board of Regents grievance policy and University regulations. F. Health Issues Committee The charge of the Health Issues committee shall be to: 1. address health issues which affect the work environment. 2. coordinate efforts with the Health Center, Fire Department, Risk Management, and Public Safety to find solutions to health issues. Sect. 3 Ad Hoc Committees may be established as demand warrants. ARTICLE VI Meetings Sect. 1 The UAF Governance Coordinating Committee will hold monthly meetings during the academic year. ARTICLE VII Quorum Sect. 1 A quorum will constitute at least one member from each of the governing bodies. ARTICLE VIII Parliamentary Authority Sect. 1 The parliamentary authority shall be the latest edition of Robert's Rules of Order. ARTICLE IX Amendments Sect. 1 Amendments to the Procedures require a two-thirds vote from each of the three governing bodies. Sect. 2 Amendments to the Procedures shall be forwarded to the Chancellor's office for approval. 6/3/96