MINUTES UAF GOVERNANCE COORDINATING COMMITTEE MEETING #36 Tuesday, May 13, 1997 Chancellor's Conference Room I Jean Richardson called the meeting to order at 10:05 a.m. MEMBERS PRESENT: MEMBERS ABSENT: Combellick, M. Andrews, S. Craven, J. Dexter, C. Lake, G. (for T. Robinson) Jaing, M. Long, P. Lynch, D. Nuss, S. Martin, W. Pierce, R. Richardson, J. OTHER PRESENT: Mosca, K. B. Approval of Minutes to Meeting #35 (April 21, 1997) were approved as distributed via e-mail. C. The agenda was adopted as distributed via e-mail. II COMMITTEE REPORTS A. Intercollegiate Athletics Committee - G. Lake The committee has not met since the last Coordinating Committee meeting. B. Academic Computer User¹s Committee - M. Jiang No report available. C. Grievance Council - W. Martin No report available. D. Chancellor's Advisory Committee on Public Safety, Transportation and Parking - C. Dexter No report available. E. Rural Affairs - S. Andrews No report available. F. Health Issues - M. Combellick The committee met last week and is in the process of developing a budget for the program with implementation in September. Joe Adams from Risk Management is being contacted regarding liability of a wellness program. The committee has contacted other Universities that have successfully run wellness programs and liability has not been an issue. A draft of the program includes three times to participate in a exercise program at the SRC which are 6:00-8:00 a.m., 11:30 a.m. -1:30 p.m., and 4:30 - 6:30 p.m. with the idea that staff and faculty would have a flex schedule to participate in an exercise program. III GOVERNANCE REPORTS A. ASUAF - J. Richardson The Senate passed a resolution of support for the inclusion of University of Alaska Fairbanks on diplomas. The Senate also gave certificates of appreciation to retiring faculty. B. Faculty Senate - J. Craven The Senate has been busy this past month and Chancellor Wadlow has approved all the motions that were before her. Madeline Schatz from the Music Department was elected president-elect for FY98. Some of the issues that the Senate has addressed are clarification of "walk through requirements" for graduate students, review of courses not offered in the last five years for possible removal from the printed catalog, new minimum requirements for the master's degree programs, made "junior standing" only prerequisite for core ethics courses, clarification of "affiliated with a department" in voting for head of academic department. Upcoming issues include ratifying the list of 1997 degree candidates, wellness motion, cleanup work on the Senate's bylaws, and establish a statement of professional ethics. C. Staff Council - R. Pierce and P. Long The May meeting was Ron Pierce's last meeting as president. The JEF project appeals process is finished. However, the results have not been announced. The supervisory training program was launched this spring and was a success. The committee has gotten positive comments and feedback for the coming year. The staff picnic will be June 6 and the rural representatives will be in town for this meeting. The Chancellor's award will be presented to an outstanding staff at the picnic. The longevity awards program will be May 15 at 9:00 a.m. in Schaible. There will be a special video presentation for the staff taking advantage of the RIP program. IV OTHER BUSINESS A. Steve Nuss, ASUAF president was elected chair of the Governance Coordinating Committee for FY98. B. FY99 Budget Planning The Coordinating Committee received a request from Chancellor Wadlow to assist in the FY99 budget planning. A special meeting to address the FY99 budget planning will be held on May 23 at 8:00 a.m. in Library 341. C. Discussion on Alumni as Ex-Officio member of the Coordinating Committee The student Senate has pushed to have more student involvement by alumni and this will be address further in the fall. V ANNOUNCEMENTS A. Staff Council Raffle The UAF Staff Council will again be raffling off two Alaska Airline tickets to any US city served by Alaska Airlines outside of Alaska. Proceeds from the raffle will go to the Carolyn Sampson Memorial Scholarship, established by the UAF Staff Council. There will also be three runner-up prizes: two season tickets for Nanook hockey courtesy of UAF Athletics, two tickets on the Riverboat Discovery courtesy of the Binkley Family, and two tickets to El Dorado Gold Mine courtesy of the Binkley Family. Tickets are $5 each or 5 for $20 and are available from Staff Council representatives or the Governance Office, 312 Signers' Hall. The drawing will be on Friday, June 6 at the staff picnic. You need not be present to win. The airline vouchers must be redeemed by March 10, 1998. The UAF Staff Council named the scholarship in memory of Carolyn Sampson, former executive secretary in the Governance Office. Carolyn was instrumental in obtaining support services for the Staff Council and provided support for the Faculty Senate and Academic Council while employed at UAF. The scholarship is designed to provide new career paths or retraining to applicants wishing to re-enter the job market or whose work activity may be threatened by economic, health or other factors. For more information, contact your Staff Council representative. B. Technology Board Steve Nuss will be working with Dean Kirts on the composition of the Technology Board. At the present time there will be two faculty, two staff, a graduate student appointed by the graduate student organization, three students from ASUAF, and one student appointed from the Dean of Students. VI The meeting was adjourned at 11:05 a.m. A tape of this Governance Coordinating Committee meeting is in the Governance Office, 312 Signers¹ Hall, if anyone wishes to listen to the complete tape. Submitted by Kathy Mosca, Staff Council Secretary.