MINUTES UAF GOVERNANCE COORDINATING COMMITTEE MEETING #31 Monday, December 2, 1996 Wood Center Conference Room A I Catherine Wheeler called the meeting to order at 10:00 a.m. MEMBERS PRESENT: MEMBERS ABSENT: Andrews, S. Martin, W. Craven, J. Matheke, G. Dexter, C. Pierce, R. Lynch, D. Putnam, N. Robinson, T. Watkins, B. OTHERS PRESENT: Wheeler, C. Layral, S. B. The Minutes to Meeting #30 (October 21, 1996) were approved as distributed via e-mail. C. The agenda was adopted as distributed via e-mail. II COMMITTEE REPORTS A. Intercollegiate Athletics Committee - T. Robinson The Committee is addressing compliance review by the NCAA, which was requested by the new athletic director when he came on board. The review was successful. NCAA did stress that the Intercollegiate Athletics Committee chair needs to be more active in the oversight position. The Committee will be addressing scholar/athletes-of-the-year shortly. One man and one woman will be selected for this award. B. Academic Computer Userąs Committee - B. Watkins The Committee met in October this fall. The Committee is addressing dial up services, formulation of a network access policy for students and faculty, concerns have been expressed regarding the operation and funding of computer labs at UAF, and the future of the committee. The committee needs two new students for the committee and Ming Jiang from the Math Department has been elected the new chair. C. Grievance Council - W. Martin A handout was distributed to the Council on the number of grievances systemwide for FY96. UAA had one, UAF had nine, UAS had one, and Statewide had one. These are grievances that went to a full hearing. D. Chancellor's Advisory Committee on Public Safety, Transportation and Parking - C. Dexter The Committee is still addressing any recommendations for parking fees for next year. There is no consensus at this time. The Committee has recommended that the drive that continues the loop up by Elvey be reopened and the Chancellor has approved this. Council members stated that this loop has not been reopened. Charlie Dexter stated that he would look into this matter. Charlie was also asked how this committee functions in the whole system. There are 15 people on the committee and membership consists of faculty, staff, and students. The committee as a whole meets once a month and sub groups of the committee meet once a week. Recommendations from the committee are forwarded to the Chancellor through the Vice Chancellor for Administrative Services. In the last five years, the Chancellor has only denied one of the committees recommendation. The committee is an advisory committee, not a policy committee. The committee was mandating by legislative action which states that each Chancellor has to have a policy advisory committee for public safety. E. Health Issues - G. Matheke No report. III OTHER BUSINESS A. Motion to change March meeting date to accommodate Spring Break After a brief discussion. A motion was made and seconded. The vote was unanimous. MOTION PASSED (unanimous) ========================== The UAF Governance Coordinating Committee moves to amend the March meeting date to March 24. The remainder of the FY97 meeting schedule will be: #32 December 16, 1996 Wood Center Conference Room A #33 January 20, 1997 Wood Center Conference Room A #34 February 17, 1997 Wood Center Conference Room A #35 March 24, 1997 Wood Center Conference Room A #36 April 21, 1997 Wood Center Conference Room A EFFECTIVE: Immediately RATIONALE: The third Monday in March falls during spring break. This date change will accommodate membersą schedule. ********** B. Discussion on Academic Computer Users Committee moving to Faculty Senate (Attachment 31/2) Brent Watkins gave a brief historical background on the committee. The committee was originally formed in the early 80s under the UAF Assembly. The committee was very active at that time. In the last few years, the committee has not had a visible avenue to carry recommendations forward and has been bypassed in major policy decisions. A number of discussions focused on this topic and the committee is divided. Brent Watkins spoke with the Provost and asked to report to the Senate or directly to the Provost. Budgetary issues has to be take into consideration. The Provost stated that he would speak with the Chancellor. The Committee would like to have more input on the direction of funding for computing at UAF. Issues that the committee has dealt with are primarily teaching. Increased distance delivery has been a major topic of discussion systemwide and input from this committee would be beneficial. In the past the committee had a member from Academic Computer and Institutional Research sat on the committee and thus the committee had a direct line to the provost. Tom Robinson suggested that Tom Foote from the Library be contact regarding information on the smart classroom. Tom sits on the Provost committee which distributes the MAPCO technology funds. Steve Smith was recommended as a contact for computer problems. Brent Watkins stated that Steve Smith does sit on the committee in an ex-officio capacity and has been extremely helpful. Catherine Wheeler stated that if there were no objections, then she would address where would be the most effective location for the Academic Computer Users Committee with the Chancellor and the Provost prior to the December 16 meeting. John Craven stated that he and Don Lynch would also address this issue in their monthly meeting with the Provost. The discussion continued to review the whole Governance Coordinating Committee structure. A motion was made and seconded. MOTION PASSED (unanimous) ============== The UAF Governance Coordinating Committee moves to review the procedures and their role in the governance structure at UAF. EFFECTIVE: Immediately ********** The Council continued discussion on placing the Academic Computer Usersą Committee under the Provost. However, the Council was split and this topic will be placed on the December 16 agenda. IV GOVERNANCE REPORTS A. ASUAF - C. Wheeler ASUAF passed a $5 increase to the student activity fee. The Board of Regentsą approved the increase at their November meeting. The fee will offset a debt that has been incurred and once the debt is paid (within two semesters) the funding will be distributed between the Sun Star, KSUA, and ASUAF general fund. B. Faculty Senate - D. Lynch The Senate is working on revising and standardizing the grading policy and the withdrawal policy. The Faculty Alliance is working on formulating policies systemwide. C. Staff Council - R. Pierce No report was available. V ANNOUNCEMENTS A. Governance Web Page: URL: www.uaf.edu/uafgov/www/ VI The meeting adjourned at 11:05 a.m. A tape of this Governance Coordinating Committee meeting is in the Governance Office, 312 Signersą Hall, if anyone wishes to listen to the complete tape. Submitted by Kathy Mosca, Staff Council Secretary.