MINUTES UAF GOVERNANCE COORDINATING COMMITTEE MEETING #30 Monday, October 21, 1996 Wood Center Conference Room B I Catherine Wheeler called the meeting to order at 10:05 a.m. MEMBERS PRESENT: MEMBERS ABSENT: Andrews, S. Craven, J. Bauer, T. (for T. Robinson) Putnam, N. Dexter, C. Sowell, P. Lynch, D. Watkins, B. Matheke, G. Pierce, R. OTHER PRESENT: Scheaffer, D. (for W. Martin) Mosca, K. Wheeler, C. B. The minutes to Meeting #29 (May 10, 1996) were approved as distributed via e-mail. C. The agenda was adopted as distributed via e-mail. II COMMITTEE REPORTS A. Intercollegiate Athletics Committee - T. Bauer Tom Robinson was unable to attend the meeting, Tim Bauer give the committee report. The committee is addressing the student-athlete-of-the-year. In the past, preference has been given to seniors. The committee has changed the wording so that preference will only be given when there is a tie. The committee has also been discussing the Eric Drygas situation. Eric was selected as a student/athlete representative to the committee. However, he was injured prior to attending any meetings. The weekend of October 18, fund raising efforts brought in over $8,000. B. Rural Affairs Committee - S. Andrews Susan Andrews is on leave this semester and the committee will be setting up regular meeting times for the spring semester. C. Grievance Council - D. Scheaffer Wanda Martin is out of town, Don Scheaffer gave the committee report. There is a much more formal approach to the grievances process. The grievance that the council is currently addressing is very well documented and has met step I and II of the process. Personnel Services has set up mediation and grievance training sessions on November 13 and 14. Grievance Council members, mediators, and other interested parties will attend this training. D. Chancellor's Advisory Committee on Public Safety, Transportation and Parking - C. Dexter The committee has already met four times this semester and forwarded two recommendations to the Chancellor. The first one is the elimination of doubling of fines after 10 days. The committee is also addressing how and if to meet program assessment goals for parking revenues. Crime was way down the first part of the semester. However, after starvation gulch, the crime rates have risen back to the previous levels, most were alcohol related. E. Health Issues - G. Matheke The committee has not met and recommends that it be disbanded. Statewide Human Resources has established a committee to address health benefits. The Health Issues Committee would only duplicate efforts by this committee and would not be a productive use of staff, faculty and student time. MOTION PASSED (unanimous) =============== The UAF Governance Coordinating Committee moves to disband the Health Issues Committee and approves the following revisions to the Procedures: Delete = (( )) ARTICLE V Committees Sect. 1 The conference committees of the UAF Governance Coordinating Committee shall include: Academic Computer Users Committee Intercollegiate Athletics Committee Chancelloršs Advisory Committee on Public Safety, Transportation and Parking Rural Affairs Committee UAF Grievance Council ((Health Issues)) Sect. 3 Conference Committees Charges ((F. Health Issues Committee The charge of the Health Issues committee shall be to: 1. address health issues which affect the work environment. 2. coordinate efforts with the Health Center, Fire Department, Risk Management, and Public Safety to find solutions to health issues.)) EFFECTIVE: Upon Faculty Senate, Staff Council, and ASUAF approval, prior to Chancelloršs approval RATIONALE: A Statewide committee has been formed to address possible changes to the health benefits program. The Health Issues Committee would only duplicate efforts by this committee and would not be a productive use of staff, faculty and student time. ********** F. Academic Computer Useršs Committee - B. Watkins No report available. III OTHER BUSINESS A. Set Governance Coordinating Committee FY97 Meeting Schedule - C. Wheeler Schedules were coordinated and Monday mornings were the most convenient time the committee could meet. A motion was made and seconded to meet every third Monday from 10:00 to 11:00 a.m. November through April. The vote was unanimous. MOTION PASSED (unanimous) ============== The UAF Governance Coordinating Committee moves to approve the FY97 meeting schedule as every third Monday of the month at 10:00 a.m. from November through April. EFFECTIVE: Immediately ********** B. Internal Recruitment - R. Pierce The internal recruitment policy at UAF has been questioned after two recent positions were recruited for externally prior to a period of internal recruitment. Board of Regents Policy states that hiring authorities should present a promotional opportunity to the employees. Staff Council passed a motion requesting the all positions go internally prior to external recruitment. The Chancellor approved this motion with the stipulation that areas under-represented be targeted also. This is not occurring at this time. Staff Council will be addressing this issue further. Discussion followed in regards to offering promotional opportunities to current employees. Don Lynch from the Faculty Senate asked that Staff Council forward any motions for resolutions they pass on the subject. C. Discussion on Academic Computer Users Committee moving to Faculty Senate John Craven was approached by a faculty member requesting that the Academic Computer Users Committee be removed from the Coordinating Committee and placed in the Faculty Senate. Discussion took place on the reason why the recommendation to move the committee to the Faculty Senate. The members of the Coordinating Committee requested that the chair of the Academic Computer Users Committee forward a statement as to the reasons why they would like to move the committee and what the committee is currently working on. With the increase in distance delivery and smart classrooms, the role of this committee may be significant. Grant Matheke stated that he was on that committee years ago and there are a number of staff who are data processors, etc. and staff has an interest in being represented. D. Ratify committee members - C. Wheeler MOTION PASSED AS AMENDED (Unanimous) ========================== The UAF Governance Coordinating Committee moves to ratify the following committee members: UAF GOVERNANCE COORDINATING COMMITTEE 1996-97 COMMITTEES Academic Computer Users Committee Gary Copus Ron Gatterdam Ming Jiang Fae Korsmo Mitch Roth *Brent Watkins Chirk Chu Gary Porter Joe Knox John Lehman Steve Smith Chancelloršs Advisory Committee on Public Safety, Transportation and Parking Sukumar Bandopadhyay Ataur Chowdhury *Charlie Dexter Karen Enochs Greg Goering ^Mike Holzmueller Bob Miller Nicole Putnam Elizabeth Ritchie ^Fred Sacco Mike Sfraga ^Linda Stanley Eugene Westcott Catherine Wheeler Brenda Wilcox Coordinating Committee Susan Andrews John Craven Charlie Dexter Don Lynch Wanda Martin Ron Pierce Nicole Putnam Pam Sowell E. Tom Robinson Brent Watkins *Catherine Wheeler Grievance Council Greg Goering Faculty, Vacant Karen Enochs *Wanda Martin Susan Miller Don Scheaffer Pam Sowell Intercollegiate Athletics Committee *E. Tom Robinson Susan Royer Gretchen Lake Gerry Shields Tim Bauer Kim Cox Kim Dempsey Mike Mayberry Sue Wilken Alexa Martinson Bill Allen Kelly Higgins Rick Goeb Rural Affairs *Susan Andrews Jerah Chadwick Robert Gorman George Guthridge Barb Oleson Crystal Wilson Tracey Buie *Chair ^Ex-officio EFFECTIVE: Immediately ********** IV GOVERNANCE REPORTS A. ASUAF - C. Wheeler ASUAF has been working on improving the internal structure and generating more revenue. Senate elections took place October 22 and 23. A referendum to increase activities fees by $5 will be put before the student body on November 12 and 13. Staff Alliance donated air fare for Catherine Wheeler and a senator to attend the Northwest Student Leadership Conference in Portland in November. ASUAF sponsored debates with local candidates for the State House and Senate at the Wood Center. B. Faculty Senate - D. Lynch The Governance Office now has a web page and information regarding the Faculty Senate, Staff Council, ASUAF, and the Governance Coordinating Committee can be accessed at: http://www.uaf.edu/ uafgov/www/ The Faculty Alliance met in Anchorage to address faculty development and distance delivery. Funding for the $1 million presidentšs special project fund came off the top of each MAUšs budget with UAF contributing $500,000. The Alliance discussed issues such as common grading policies and common academic calendars. The no basis grade has been a major topic in the Senate. The Chancellor has approved the recommendation to eliminate the need to see an advisor after a student has completed 30 credits. The constitution and bylaws will be reviewed this year, also. C. Staff Council - R. Pierce Staff Council will be addressing possible changes to the health benefits. Statewide has established a committee with membership from each MAU. The committee will send out recommendations by April. The combination of sick and annual leave will also be addressed. Staff are awaiting the results of the Job Evaluation Project. The employee recognition committee has received comments on a draft program, made some changes, and are awaiting comments from the Chancellor. The Staff Training Committee has been meeting weekly to develop a training program for supervisors and would-be supervisors that will go into effect in January. V ANNOUNCEMENTS A. Governance Web Page: URL: www.uaf.edu/uafgov/www/ B. The next Coordinating Committee meeting is scheduled for Monday, November 25 at 10:00 a.m. in Wood Center Conference Room A. VI The meeting was adjourned at 10:45 a.m. A tape of this Governance Coordinating Committee meeting is in the Governance Office, 312 Signersš Hall, if anyone wishes to listen to the complete tape. Submitted by Kathy Mosca, Governance Coordinating Committee Secretary.