AGENDA UAF GOVERNANCE COORDINATING COMMITTEE MEETING #36 Tuesday, May 13, 1997 10:00 a.m. Chancellor's Conference Room I CALL TO ORDER - C. Wheeler A. Roll Call B. Approval of Minutes to Meeting #35 - April 21, 1997 (Attachment 36/1) C. Adopt Agenda II COMMITTEE REPORTS A. Intercollegiate Athletics Committee - G. Lake B. Academic Computer Userıs Committee - M. Jiang C. Grievance Council - W. Martin D. Chancellor's Advisory Committee on Public Safety, Transportation and Parking - C. Dexter E. Rural Affairs - S. Andrews F. Health Issues - M. Combellick III GOVERNANCE REPORTS A. ASUAF - C. Wheeler B. Faculty Senate - J. Craven C. Staff Council - R. Pierce IV OTHER BUSINESS A. Elect chair for FY98 B. FY99 Budget Planning (Handout) C. Discussion on Alumni as Ex-Officio member of the Coordinating Committee V ANNOUNCEMENTS A. Staff Council Raffle (Attachment 36/2) VI ADJOURNMENT *********** ATTACHMENT 36/1 UAF GOVERNANCE COORDINATING COMMITTEE #36 MAY 13, 1997 MINUTES UAF GOVERNANCE COORDINATING COMMITTEE MEETING #35 Monday, April 21, 1997 Library 341 I Jean Richardson called the meeting to order at 10:10 a.m. and then Catherine Wheeler took over as chair. MEMBERS PRESENT: MEMBERS ABSENT: Combellick, M. Andrews, S. Craven, J. Martin, W. Dexter, C. Pierce, R. Jaing, M. Lynch, D. OTHER PRESENT: Richardson, J. Mosca, K. Robinson, T. Scholle, M. (for P. Long) B. The minutes to Meeting #34 (February 17, 1997) were approved with the clarification that the information in III Other Business item B was from a memorandum that the Chancellor sent on February 7 to the January workshop participants. Catherine Wheeler read the following statement into the minutes. To All UAF Governance Coordinating Committee Members: I would like to formally apologize to all of you for the lack of a student member at the last two meeting attempts. I know that the committee cannot meet when each governing body is not represented. I would like to recognize your commitment and attendance to all the meetings this year. I sincerely apologize that the committee was not able to make quorum due to student absences. I was severely ill for a three week period and did not make many of my classes or meetings. The other student member, Senate Chair Jean Richardson had guaranteed me that she would definitely be able to make it to the meetings. For this reason, I did not attempt to temporarily appoint a student to sit in my place while I was sick. I realize she did not make either of the meetings and I apologize once again. I fully expected her to attend. Thank you for your patience with this situation. I wish it could have been avoided. Sincerely, Catherine Wheeler, ASUAF President. C. The agenda was adopted as distributed via e-mail. II COMMITTEE REPORTS A. Intercollegiate Athletics Committee - T. Robinson The following five students were selected as finalists for the scholar-athlete award, and were interviewed by the committee: Mitch McNear, Biology, Run/Ski; Oleg Seleznev, Japanese Studies, Rifle; Bobbi Benson, Biology, Volleyball & Basketball; Maria Bray, Exercise Science, Run/Ski; and Cody Bowtell, Chemistry, Ice Hockey. Note the order is random. Bobbi Benson and Cody Bowtell were this year's winners in the women's and men's award categories respectively from this fine group of students. The committee will have another meeting prior to the end of the year to address schedules and activities. B. Academic Computer Userıs Committee - M. Jiang Ming Jaing will be leaving the University and another chair will have to be selected. At the present time, both the faculty and staff governance groups have approved the motion to disband the committee. The students will get this motion on their next agenda. C. Grievance Council - W. Martin No report available. D. Chancellor's Advisory Committee on Public Safety, Transportation and Parking - C. Dexter The committee has not heard back from the Chancellor regarding their recommendation of freezing the rates at current level and direct the Chancellor to fund $600,000 (program assessment goals) from another area. The committee is also looking at a plan to make some of the core lots gold decal lots for a more efficient use of space. The spots would not be oversold. The committee is also looking at creating more parking spaces. These spaces would not have electricity at first, but when funding becomes available, they would be upgraded, i.e. paved and electrical outlets. Approximately 15 areas have been identified around campus. E. Rural Affairs - S. Andrews No report available. F. Health Issues - M. Combellick Michelle Combellick from IAB is the new chair of the committee. The committee is focusing their efforts on wellness for faculty and staff and they would also like to work with the Health Benefits Task Force to help curtail the rising costs of health benefits. Blue Cross of Pennsylvania offers a wellness program that gives incentives for healthy life styles, such as reimbursement of fees for taking a CPR/first aid course. Partial reimbursement of fees for a sponsored weight loss program once an individual has maintained the weight loss. Information on the Blue Cross program from Pennsylvania can be located at: http://www.ibx.com/hlthls00.html The committee is looking for support from the Chancellor, as well as deans and directors to allow employees to have flex time to participate in programs at the Student Recreation Center. Programs are being developed that would focus three times during the day for faculty and staff participation, early in the morning, lunch and after normal working hours. Marie Scholle expressed concerns regarding a wellness program where employees participate on work time. If the employee is injured, this would increase workman's comp. Michelle Combellick stated that the committee is looking into this and looking at other universities around the country that have a wellness program in place and see how they handle the workman's comp issue. The Coordinating Committee members recommended that the motion be rewritten as a resolution and submitted to the governance groups for approval. The following resolution was submitted to the Faculty Senate, Staff Council, and ASUAF for consideration: RESOLUTION =========== WHEREAS, University of Alaska Fairbanks employees are concerned over the rising cost of health benefits; and WHEREAS, As early as 1988, employees concerned about rising health care costs asked UAF to investigate the possibility of implementing a wellness program which might help reduce costs and mitigate increases in health care costs to employees; and WHEREAS, University of Alaska administration has taken a reactive measure in curtailing health care costs by charging a fee for dependent care, as well as looking at cuts to the current plan; and WHEREAS, University of Alaska Fairbanks employees will once again be asked to pay for an increased proportion of their health care benefits; and WHEREAS, There is ample evidence that a wellness program can result in significant savings and is being adopted by more business, government and educational organizations; now. BE IT RESOLVED, That a wellness program be established at the University of Alaska Fairbanks for the purpose of reducing medical insurance costs and that Chancellor Wadlow use the full force of her office to support this program by allowing employees flex time to participate in a wellness program; and BE IT FURTHER RESOLVED, That the University of Alaska Statewide Human Resources negotiate with Blue Cross of Washington and Alaska to provide incentive programs for healthy lifestyles for University of Alaska employees similar to those provided by Independence Blue Cross (Pennsylvania). http://www.ibx.com/hlthls00.html ********** III GOVERNANCE REPORTS A. ASUAF - C. Wheeler Elections for ASUAF President will take place this week and will be officially announced Sunday at the Senate meeting. ASUAF has developed a biweekly program to recognize outstanding faculty and staff. The recycling program is going well and the director is trying to get federal funding to expand the program. B. Faculty Senate - D. Lynch The Faculty Senate has been busy with a large number of academic issues. Two subcommittees were made into full permanent committees, Core Review and Curriculum Review. Some of the items the Senate is working on is Banner workload model, common grading policy for all MAUs, and common academic calendar. The next Senate meeting is on Monday, May 12. John Craven will take over at President and Madeline Schatz from Music is the new president-elect. Catherine Wheeler thanked the Faculty Senate for the recent motion they passed to include University of Alaska Fairbanks on the diplomas. C. Staff Council - M. Scholle Both Paula Long and Ron Pierce are out of town on business. The election for Staff Council president-elect will take place at the May 7 meeting. The staff picnic will be on June 7 and Staff Council will again be raffling off two Alaska Airline tickets for the Carolyn Sampson Memorial Scholarship which was established by Staff Council. Both Staff Council and Staff Alliance continue to work on the Paid Time Off issue. There has been a great deal of opposition to Administration's proposal in which staff would loose 8 days of sick leave a year. IV OTHER BUSINESS A. Discussion on the Academic Computer Users Committee Representatives stated that this committee would be beneficial now that the Board of Regents passed the $5/credit fee for technology, up to $60. A board made up of faculty, staff, and students will be established to advise on how the funds shall be spent. B. Discussion on Governance Structure Some faculty and staff have reported getting negative recommendations because of their committee assignments. A recommendation was made to put this issue on the September agenda. C. Elect Chair for FY98 This item was postponed until the Faculty Senate, Staff Council and ASUAF completed their elections for the coming year. This item will be on the May 13 agenda. V ANNOUNCEMENTS A. The next meeting is scheduled for May 13 at 10:00 a.m. in the Chancellor's Conference Room. B. A recommendation was made to have an alumni member serve on the Governance Coordinating Committee. Currently both the Parking Committee and Intercollegiate Athletics Committee have alumni members. VI The meet was adjourned at 11:20 a.m. A tape of this Governance Coordinating Committee meeting is in the Governance Office, 312 Signersı Hall, if anyone wishes to listen to the complete tape. Submitted by Kathy Mosca, Staff Council Secretary. *********** ATTACHMENT 36/2 UAF GOVERNANCE COORDINATING COMMITTEE MAY 13, 1997 SUBMITTED BY STAFF COUNCIL CAROLYN SAMPSON MEMORIAL SCHOLARSHIP UAF STAFF COUNCIL RAFFLE The UAF Staff Council will again be raffling off two Alaska Airline tickets to any U.S. city served by Alaska Airlines outside of Alaska. Proceeds from the raffle will go to the Carolyn Sampson Memorial Scholarship, established by the UAF Staff Council. There will also be three runner-up prizes: two season tickets for Nanook hockey courtesy of UAF Athletics, two tickets on the Riverboat Discovery courtesy of the Binkley Family, and two tickets to El Dorado Gold Mine courtesy of the Binkley Family. Tickets are $5 each or 5 for $20 and are available from Staff Council representatives or the Governance Office, 312 Signers' Hall. The drawing will be on Friday, June 6 at the staff picnic. You need not be present to win. The airline vouchers must be redeemed by March 10, 1998. The UAF Staff Council named the scholarship in memory of Carolyn Sampson, former executive secretary in the Governance Office. Carolyn was instrumental in obtaining support services for the Staff Council and provided support for the Faculty Senate and Academic Council while employed at UAF. The scholarship is designed to provide new career paths or retraining to applicants wishing to re-enter the job market or whose work activity may be threatened by economic, health or other factors. For more information, contact your Staff Council representative.