AGENDA UAF GOVERNANCE COORDINATING COMMITTEE MEETING #30 Monday, October 21, 1996 10:00 a.m. Wood Center Conference Room B I CALL TO ORDER - C. Wheeler A. Roll Call B. Approval of Minutes to Meeting #29 (May 10, 1996) (Attachment 30/1) C. Adopt Agenda II COMMITTEE REPORTS A. Intercollegiate Athletics Committee - T. Robinson B. Rural Affairs Committee - S. Andrews C. Grievance Council - W. Martin D. Chancellor's Advisory Committee on Public Safety, Transportation and Parking - C. Dexter E. Health Issues - G. Matheke F. Academic Computer Userıs Committee - B. Watkins III OTHER BUSINESS A. Set Governance Coordinating Committee FY97 Meeting Schedule - C. Wheeler B. Internal Recruitment - R. Pierce C. Discussion on Academic Computer Users Committee moving to Faculty Senate (Attachment 30/2) D. Ratify committee members (Attachment 30/3) - C. Wheeler IV GOVERNANCE REPORTS A. ASUAF - C. Wheeler B. Faculty Senate - D. Lynch C. Staff Council - R. Pierce V ANNOUNCEMENTS A. Governance Web Page: URL: www.uaf.edu/uafgov/www/ VI ADJOURNMENT ********** ATTACHMENT 30/1 MINUTES UAF GOVERNANCE COORDINATING COMMITTEE MEETING #29 Friday, May 10, 1996 Chancellorıs Conference Room I Joe Hayes called the meeting to order at 10:00 a.m. MEMBERS PRESENT: MEMBERS ABSENT: Craven, J. (for E. Heyne) Andrews, S. Dexter, C. Martin, W. Hayes, J. Matheke, G. Lynch, D. Pierce, R. Robinson, T. Watkins, B. Sowell, P. (for M. Scholle) Wheeler, C. OTHER PRESENT: McGill, K. B. The minutes to the Meeting #28 (April 12, 1996) were approved as distributed. C. The agenda was adopted as distributed. II COMMITTEE REPORTS A. Intercollegiate Athletics Committee - T. Robinson 1. Motion to approve enforcement of academic eligibility for student athletes be applied on the same period of review as Financial Aid and NCAA rules Tom Robinson gave a brief background on the proposed motion. The committee has been addressing academic eligibility for student athletes throughout the year and how the policy is applied. The motion is a clarification on how good standing is applied to student athletes. Fairness and equity are an issue here. Students working on campus and fall below a 2.0 are still allowed to continue to work, Theatre students are allowed to continue in plays, shows, etc. Financial Aid and NCAA use the academic year in terms of eligibility. The committee addressed only one appeal this year for a student athlete who fell below 2.0 for the semester. Don Lynch stated that at a Regents meeting there was a misconception that student athletes do not do well academically. On the contrary at UAF there were a number of students with very high GPAs. It was recommended that this aspect of athletics be publicized more, especially to the Board of Regents. The motion was made and seconded. The vote was unanimous. MOTION PASSED (unanimous) =============== The UAF Governance Coordinating Committee moves to approve the recommendation by the Intercollegiate Athletics Committee that the enforcement of academic eligibility for student athletes participation be applied on the same period of review as used by Financial Aid at the University of Alaska Fairbanks for all students receiving aid, and that the evaluation period being the academic year. EFFECTIVE: Upon Chancellorıs Approval RATIONALE: The consideration of academic eligibility conforms to the NCAA rules currently in place and may be amended by the NCAA as follows: A mandatory study hall will be established for the 1996-97 academic year. This study hall will incorporate teaching study skills, note-taking, class performance and enforced quiet-time to complete necessary homework. Rick Goeb, Compliance Coordinator and Academic Advisory indicated that the mandatory study hall would be for all student athletes with a GPA below 2.5, all freshmen, and JV transfers. ********** B. Rural Affairs Committee - S. Andrews No report was available. C. Grievance Council - P. Sowell The Council recently finished a grievance. The Council has not received any more officially, but there has been discussion that a few more may come in. Pam Sowell, Susan Miller, and Wanda Martin have been reappointed to the committee representing classified and APT staff. D. Chancellor's Advisory Committee on Public Safety, Transportation and Parking - C. Dexter Chancellor Wadlow addressed the committee at their last full meeting on the committeeıs recommendation to freeze rates for the coming year. Chancellor Wadlow also presented the committee members certificates of appreciation. The committee is continuing to brainstorm on the parking dilemma and how to address this problem and meet the revenue targets. Grant Matheke, chair of Staff Councilıs Staff Affairs Committee is working with the committee on the parking problem. Next September, the committee will continue to brainstorm. In October, three to five proposals will be presented to the Chancellor and request that the Chancellor send the proposals out to the governance groups for review. The appeals committee will continue to meet throughout the summer to address appeals. A suggestion was made to have funds from overhead be applied to the parking auxiliary account. Since parking is an auxiliary account now, it will undergo a yearly audit and the committee should have the data by September. The search for fire chief is underway and in the interview process. There is a good group of candidates. It was recommended to look at other similar universities and see how they address parking. E. Health Issues - G. Matheke No report was available. F. Academic Computer Userıs Committee - B. Watkins No report was available. III OTHER BUSINESS A. Motion to approve academic calendar for 1997-98 - J. Hayes The 1997-98 academic calendar was addressed at the previous meeting. Concerns were made regarding the length of time for fee payment and how this places a strain on the Business Office budget because they have to hire a large number of temporary employees. The Business Office was contacted and the dates were changed for fee payment. Business Office has discussed this with Admissions and Records. A motion was made and seconded. The vote was unanimous. MOTION PASSED (unanimous) ============== The UAF Governance Coordinating Committee moves to approve the 1997-98 academic calendar for the Fairbanks campus as follows: UNIVERSITY OF ALASKA FAIRBANKS - Fairbanks Campus ACADEMIC CALENDAR 1997-98 FALL SEMESTER - 1997 Application for admission deadline/fall semester Tues., Aug. 1 Orientation for new students Sun.-Wed., Aug. 30-Sept. 3 Labor Day Mon., Sept. 1 Residence halls open, 9:00 a.m. Mon., Sept. 1 Registration materials & advisors available Tues.-Wed., Sept. 2-3 Registration: course selection Tues.-Wed., Sept. 2-3 Last day for residence halls check in Wed., Sept. 3 Fee payment Tues.-Wed., Sept. 2-10* First day of instruction Thurs., Sept. 4 Last day of late registration Fri., Sept. 10 Last day for student-initiated withdrawals except freshman and non-degree students Fri., Sept. 26 Low grade reports for freshman due Wed., Oct. 1 Last day for student initiated withdrawals for freshman and non-degree students Fri., Oct. 10 Last day to apply for fall graduation Tues., Oct. 15 Priority registration/1997 spring semester Begins Nov. 10 Thanksgiving holidays Thurs.-Sun., Nov. 27-30 Last day of instruction Fri., Dec. 12 Final examinations Mon.-Thurs., Dec. 15-18 Residence halls close, noon Fri., Dec. 19 Grades due to Admissions & Records, noon Mon., Dec. 22 SPRING SEMESTER-1998 Application for admission deadline/spring semester Fri., Dec. 1 Orientation for new students Mon.-Tues., Jan. 12-13 Residence halls open, 9:00 a.m. Sun., Jan. 11 Registration materials & advisors available Tues.-Wed., Jan. 13-14 Registration: course selection Tues.-Wed., Jan. 13-14 Last day for residence hall check in Wed., Jan. 14 Fee Payment Tues.-Wed., Jan. 13-21* First day of instruction Thurs., Jan. 15 Alaska Civil Rights Day (no classes) Mon., Jan. 19 Last day of late registration Fri., Jan. 21 Last day for student-initiated withdrawals except freshman and non-degree students Fri., Feb. 6 Low grade reports for freshman due Wed., Feb. 11 Last day to apply for spring graduation Mon., Feb. 16 Last day for student initiated withdrawals for freshman and non-degree students Fri., Feb. 20 Spring recess Mon.-Sun., Mar. 16-22 Priority registration/1998 fall semester Begins Mar. 30 All Campus Day (no classes) Fri., Apr. 24 Last day of instruction Fri., May 1 Final examinations Mon.-Thurs., May 4-7 Residence halls close, noon Fri., May 8 Commencement Sun., May 10 Grades due to Admissions & Records Wed., May 13 *The dates of fee payment have been changed to those requested by the Business Office. ********** B. Ratify new chair for the 1996-97 academic year - J. Hayes Catherine Wheeler, newly elected president of ASUAF was ratified as the chair of the Governance Coordinating Committee for the 1996-97 academic year. Governance Reports C. ASUAF - J. Hayes This was the last meeting Joe Hayes attended on behalf of ASUAF. The legislature is in special session and the operating budget has not been passed as of yet. Student funding for lobbying ended at the end of the semester, so the only lobbying going on is on an individual basis. D. Faculty Senate - D. Lynch and J. Craven Don Lynch introduced the new president-elect of the Faculty Senate, John Craven from the Geophysical Institute. The last meeting will be on May 13 and he will take over as president. John Craven gave a summary of the last meeting. The motions related to Regentsı revisions to policies passed and include the following: change locus of tenure to UAF, UAA or UAS from a school, college or academic unit; changes regarding post-tenure evaluation; changes regarding failure to receive tenure; proposed definition of consultation with Governance from Faculty Alliance. A policy on evaluating educational effectiveness was passed. The amendment of a minimum GPA for acceptance to AHEAD program from 2.5 to 3.0 failed. Program Assessment requires that the question of minimum class sizes be addressed. This issue is being addressed by a subgroup of the Provostıs Council, to which the Senate will send a representative. The Chancellor has submitted to the Senate suggested activities for faculty members whose classes are canceled. The Chancellorıs letter has aided the Senate in focusing on the issue, which has been forwarded to the Faculty Affairs Committee. The merit and equity pay issues continue to occupy the facultyıs time. Committee work appears to near a conclusion. The Senate voted to recommend to the administration that UAF follow the lead of UAA and UAS by using all the 2.6% of salary money for equity increases. Issues that will be addressed in the coming year include faculty workload and benefits. The Senate will be addressing a resolution that encourages the Board of Regents continue benefits for domestic partners. Ballots for the union election will be distributed on May 16. E. Staff Council - P. Sowell There will be a Staff Convocation on May 16 to present longevity awards to staff. This whole idea came out from a suggestion at a Staff Council meeting. Chancellor Wadlow had generously funded the refreshments, Lorin Toepper, assistant professor of tourism in the School of Management will be the guest speaker, and deans/directors will present the awards for their unit. Awards are a pin for 5 years, cup for 10 years, pen and pencil set for 15 years, gift certificate for UA Press for 20 years, and a Nanook tile for 25 years. June 7 will be the last Staff Council meeting until the fall. Also the staff picnic will be on that date at 4:00 p.m. at the soccer fields by the SRC. Staff Council is currently conducting a raffle and the proceeds go to the Carolyn Sampson Memorial Scholarship. The raffle prizes are two tickets on Alaska Airlines, two tickets on the Dome Car to Denali, two season tickets to Nanook hockey, and a pass to the Student Rec Center. Staff Affairs will be working with the parking committee and as well as monitoring the discussion on benefits. IV ANNOUNCEMENTS A. The UAF Governance Coordinating Committee expressed its appreciation and unanimous commendation to Mr. Joe Hayes for his outstanding inspiration, leadership, and dedicated service as chairman of the 1995-96 UAF Governance Coordinating Committee. V The meeting was adjourned at 11:15 a.m. A tape of this Governance Coordinating Committee meeting is in the Governance Office, 312 Signersı Hall, if anyone wishes to listen to the complete tape. Submitted by Kathy McGill, Governance Coordinating Committee Secretary. ********** ATTACHMENT 30/2 Discussion on Academic Computer Users Committee moving to Faculty Senate: John Craven was approached by a faculty member requesting that the Academic Computer Users Committee be removed from the Coordinating Committee and placed in the Faculty Senate. ********** ATTACHMENT 30/3 The UAF Governance Coordinating Committee moves to ratify the following committee members: UAF GOVERNANCE COORDINATING COMMITTEE 1996-97 COMMITTEES Academic Computer Users Committee Gary Copus Ron Gatterdam Ming Jiang Fae Korsmo Mitch Roth *Brent Watkins Chirk Chu Gary Porter Joe Knox John Lehman Steve Smith Chancellorıs Advisory Committee on Public Safety, Transportation and Parking Sukumar Bandopadhyay Ataur Chowdhury *Charlie Dexter Karen Enochs Greg Goering Mike Holzmueller Bob Miller Elizabeth Ritchie ^Fred Sacco Mike Sfraga ^Linda Stanley Eugene Westcott Catherine Wheeler Coordinating Committee Susan Andrews John Craven Charlie Dexter Don Lynch Wanda Martin Grant Matheke Ron Pierce Nicole Putnam Pam Sowell E. Tom Robinson Brent Watkins *Catherine Wheeler Grievance Council Greg Goering Faculty, Vacant Karen Enochs *Wanda Martin Susan Miller Don Scheaffer Pam Sowell Health Issues *Grant Matheke Laura Burleson Valarie Gifford Intercollegiate Athletics Committee *E. Tom Robinson Susan Royer Gretchen Lake Gerry Shields Tim Bauer Kim Cox Kim Dempsey Mike Mayberry Sue Wilken Alexa Martinson Bill Allen Kelly Higgins Rick Goeb Rural Affairs *Susan Andrews Jerah Chadwick Robert Gorman George Guthridge Barb Oleson Crystal Wilson Tracey Buie *Chair ^Ex-officio EFFECTIVE: Immediately